---
title: "File Tracker System"
ocid: "ocds-b5fd17-1a00e9bc-99b8-44e5-861d-43db90ed19fa"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-1a00e9bc-99b8-44e5-861d-43db90ed19fa"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-1a00e9bc-99b8-44e5-861d-43db90ed19fa.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-1a00e9bc-99b8-44e5-861d-43db90ed19fa.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "HEREFORDSHIRE COUNCIL"
published: "2019-10-08"
---

# File Tracker System

Buyer: HEREFORDSHIRE COUNCIL  
Current stage: Tender  
OCID: ocds-b5fd17-1a00e9bc-99b8-44e5-861d-43db90ed19fa

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## Summary

The Herefordshire Council is currently conducting a procurement process to acquire a software solution for a File Tracker System aimed at replacing the current software used by its modern records unit. This tender, identified as HEREFCC-DN440274-01948940, falls under the goods category and is characterised as an open procedure. The proposal must be submitted by 5th November 2019, with the new contract expected to commence on 2nd January 2020 and run until 1st January 2023. The relevant delivery addresses for this procurement are located in the West Midlands, United Kingdom, and the total estimated value is £31,000. 

This tender presents significant opportunities for small to medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that specialise in industry-specific software development. Companies with expertise in creating tailored software solutions for public sector clients will be particularly well-suited to compete for this contract. Engaging in this process not only allows businesses to expand their portfolio but also strengthens their relationship with local government entities, opening doors for future projects within the public procurement realm.

## Notice

Herefordshire Council are looking for a supplier to provide a software solution to replace our current File Tracking Software for the modern records unit. The solution is to be hosted on premise by Herefordshire Council Additional information: Herefordshire Council has published this opportunity on the 'Supplying the Southwest Portal'. To view the tender documentation related to this opportunity you will need to register on the portal, if you are not already register with Procontract, and express an interest in the opportunity. To Register with Supplying the Southwest Portal (Procontract) click on the link below or copy and paste the link into your browser address bar; https://www.supplyingthesouthwest.org.uk

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7c64bf86-7d81-418d-9364-52757862ffba |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Oct 2019 |
| Submission deadline | 5 Nov 2019 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 2 Jan 2020 - 1 Jan 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £31,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HEREFORDSHIRE COUNCIL |
| Locality | HEREFORD |
| Post town | Hereford |
| Postcode | HR4 0LE |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG11 Herefordshire, County of |
| Local authority | Herefordshire, County of |
| Electoral ward | Widemarsh |
| Westminster constituency | Hereford and South Herefordshire |
| Delivery location | TLG West Midlands (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48100000 - Industry specific software package

## Release History

- 8 Oct 2019 at 07:45 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7c64bf86-7d81-418d-9364-52757862ffba

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/7c64bf86-7d81-418d-9364-52757862ffba
  8th October 2019 - Opportunity notice on Contracts Finder

## Notice URLs

- https://www.herefordshire.gov.uk
- https://www.supplyingthesouthwest.org.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-1a00e9bc-99b8-44e5-861d-43db90ed19fa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-1a00e9bc-99b8-44e5-861d-43db90ed19fa.json.