---
title: "Invitation to tender for mailroom equipment and associated supplies"
ocid: "ocds-b5fd17-1a309ea2-3a80-4a71-9c8c-9d3a941de93a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-1a309ea2-3a80-4a71-9c8c-9d3a941de93a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-1a309ea2-3a80-4a71-9c8c-9d3a941de93a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-1a309ea2-3a80-4a71-9c8c-9d3a941de93a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "YARLINGTON HOUSING GROUP LIMITED"
published: "2019-01-03"
---

# Invitation to tender for mailroom equipment and associated supplies

Buyer: YARLINGTON HOUSING GROUP LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-1a309ea2-3a80-4a71-9c8c-9d3a941de93a

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## Summary

The Yarlington Housing Group Limited has recently completed a tender process for the procurement of mailroom equipment and associated supplies, with a total contract value of £56,000. This procurement was intended to source reliable and user-friendly equipment capable of weighing and franking all outgoing mail, adhering to Mailmark compliance. The deadline for submission was 12 November 2018, and the contract period extends from 6 December 2018 to 5 December 2024, with the equipment provided to locations in the South West region of the United Kingdom. The successful bid was awarded to Pitney Bowes Limited on 28 November 2018, and the contract's details were published on 3 January 2019.

This tender presents significant opportunities for SMEs specialising in office machinery and services, particularly those focused on compliant mailroom solutions. Businesses equipped to handle large mail outputs efficiently while ensuring compliance with regulations such as GDPR will find themselves well-positioned to compete. As the contract aims to enhance both operational efficiency and reliability in mail management, suppliers with innovations in mailing technology and customer service capabilities may find this an advantageous procurement opportunity to pursue.

## Notice

Yarlington are looking for a mailroom equipment provider to provide equipment that will weigh and frank all outgoing mail, covering all postal tariffs and come with an additional 5kg weigh platform. Equipment must be Mailmark compliant with Business Mail Advance (BMA) postal tariff available. We require free resets and the preference of paying in arrears for the postage. We also require equipment that will accurately assist in the process of sending out large mail outs of 500+ efficiently and effectively always ensuring compliance with General Data Protection Regulation (GDPR). The equipment must be fit for purpose, reliable and easy to use.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8dfc8b30-719c-4a91-99b3-8c881bfb5358 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not applicable |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Jan 2019 |
| Submission deadline | 12 Nov 2018 |
| Future notice date | Not specified |
| Award date | 28 Nov 2018 |
| Contract period | 6 Dec 2018 - 5 Dec 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £56,000 |
| Lots value | Not specified |
| Awards value | £21,473 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | YARLINGTON HOUSING GROUP LIMITED |
| Locality | YEOVIL |
| Post town | Bath |
| Postcode | BA22 8WN |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK6 North Somerset, Somerset and Dorset |
| ITL 3 | TLK62 Somerset |
| Local authority | Somerset |
| Electoral ward | Brympton |
| Westminster constituency | Yeovil |
| Delivery location | TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PITNEY BOWES |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture

## Release History

- 3 Jan 2019 at 15:27 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/8dfc8b30-719c-4a91-99b3-8c881bfb5358

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/8dfc8b30-719c-4a91-99b3-8c881bfb5358
  3rd January 2019 - Awarded contract notice on Contracts Finder
- https://procontract.due-north.com/Advert?advertId=bffcef56-66db-e811-80ef-005056b64545
  Advert

## Notice URLs

- http://www.yhg.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-1a309ea2-3a80-4a71-9c8c-9d3a941de93a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-1a309ea2-3a80-4a71-9c8c-9d3a941de93a.json.