--- title: "Glouestershire County Council are prorcuring an Asset Manager solution including software and hardware for their GIS service" ocid: "ocds-b5fd17-1a7afba3-c020-4919-a653-713d2eb69c7a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-1a7afba3-c020-4919-a653-713d2eb69c7a" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-1a7afba3-c020-4919-a653-713d2eb69c7a.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-1a7afba3-c020-4919-a653-713d2eb69c7a.json" source: "Contracts Finder" current_stage: "Tender" buyer: "GLOUCESTERSHIRE COUNTY COUNCIL" published: "2019-11-15" --- # Glouestershire County Council are prorcuring an Asset Manager solution including software and hardware for their GIS service Buyer: GLOUCESTERSHIRE COUNTY COUNCIL Current stage: Tender OCID: ocds-b5fd17-1a7afba3-c020-4919-a653-713d2eb69c7a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-1a7afba3-c020-4919-a653-713d2eb69c7a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-1a7afba3-c020-4919-a653-713d2eb69c7a.json) ## Summary Gloucestershire County Council is currently seeking proposals for an Asset Manager solution that encompasses both software and hardware for its GIS service. This procurement falls within the services industry and is based in the South West region of the United Kingdom. The tender, classified under inventory management software packages, has a value of between £230,000 and £260,000. The open tender process will close on 16 December 2019, with a contract commencement date set for 31 March 2020, running through to 1 April 2024. This tender presents significant opportunities for businesses specialising in software development, particularly those focusing on asset management systems and related services. Small and medium-sized enterprises (SMEs) are encouraged to compete, as the procurement method favours a diverse range of suppliers. Companies that can provide web-based, secure, and scalable solutions that integrate functionality such as stock management, logistics, and reporting will be in a strong position to respond effectively to this opportunity. ## Notice Gloucestershire County Council need to procure an asset management database that: * Is web-based; * Is hosted by the system Supplier; * Provides Registered Users with secure online access; * Provides Registered Users secure access through a mobile App which is compatible with both iOS and Android; * Has a customer portal to enable Customers to request support online; * Have a core function system (as set out in paragraph 5 below) with additional functional modules; * Can restrict access; * Has Transport Layer Security (TLS) so that all email traffic is encrypted. The system must enable: * Orders for equipment, technology and adaptations against an individual; * Allocation of orders to the most appropriate team for delivery and fitting; * Information held on each product in respect of service, maintenance, expected return date and battery change information; * Allocation of jobs to relevant teams of items in the field; * The building of a documents library on equipment products, training manual and clinical competencies; * Reporting on system data; * Emails to be generated and received from within the system; * System administration including user access controls; * Administrators to have additional functionality to include but not limited to overriding of orders, allocation, report runs and local system upgrades; * Training videos/materials to be housing within the system; * All registered users to have a unique identifier; * All stock regardless of type to be tracked through barcodes and hand held devices permitting live system updates. The Core modules that the system must have include the following Purchasing - includes; raising order on system, transferring to GCC SAP system. Stock Management - includes from receipt of stock from supplier to Goods Receipt to barcoding and putting into stock. It Stock Inventory - regularly checking and auditing of stock. Ordering - Assessor ordering equipment Stock Order Processing - On receipt of order, processing through Picking process to despatch area. Logistics (Delivery and Collections); - Delivery and collection of equipment . by transport Team Recycling - receipt of collections to decontamination, refurbishment or scrapping into stock. Reporting - suite of reports covering finance and operations. To access the full suite of documents please go our supplying the South West Portal and register to access the ITT documents.The systems reference for this procurement is DN445068. All questions and tender submission must be via the Supplying the South West Portal:https://www.supplyingthesouthwest.org.uk/?ReadForm&login ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3eec6bb4-7213-4142-8169-732ab3a6249c | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Nov 2019 | | Submission deadline | 16 Dec 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Mar 2020 - 1 Apr 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £260,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GLOUCESTERSHIRE COUNTY COUNCIL | | Locality | GLOUCESTER | | Post town | Gloucester | | Postcode | GL1 2TG | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK73 Gloucestershire CC | | Local authority | Gloucester | | Electoral ward | Westgate | | Westminster constituency | Gloucester | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 48 - Software package and information systems ### Codes - 30232100 - Printers and plotters - 48218000 - License management software package - 48318000 - Scanner software package - 48430000 - Inventory management software package ## Release History - 15 Nov 2019 at 08:41 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/3eec6bb4-7213-4142-8169-732ab3a6249c ## Documents - https://www.contractsfinder.service.gov.uk/Notice/3eec6bb4-7213-4142-8169-732ab3a6249c 15th November 2019 - Opportunity notice on Contracts Finder ## Notice URLs - https://www.gloucestershire.gov.uk - https://www.supplyingthesouthwest.org.uk/?ReadForm&login ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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