---
title: "The provision of Multifunctional Devices and Digital Transformation Solutions"
ocid: "ocds-b5fd17-1ab6a5cf-0546-4b49-8045-38b2d68676bc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-1ab6a5cf-0546-4b49-8045-38b2d68676bc"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-1ab6a5cf-0546-4b49-8045-38b2d68676bc.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-1ab6a5cf-0546-4b49-8045-38b2d68676bc.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "Police, Fire & Crime Commissioner for Staffordshire"
published: "2026-10-21"
---

# The provision of Multifunctional Devices and Digital Transformation Solutions

Buyer: Police, Fire & Crime Commissioner for Staffordshire  
Current stage: Award  
OCID: ocds-b5fd17-1ab6a5cf-0546-4b49-8045-38b2d68676bc

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## Summary

The Police, Fire & Crime Commissioner for Staffordshire procured multifunctional devices (MFDs), including photocopiers and associated maintenance, alongside digital transformation solutions. The stated item is MFD devices, so the scope is centred on supplying equipment; the title also includes digital transformation solutions. Delivery is associated with Staffordshire Police headquarters in Stafford, with the procurement’s delivery locations also listing the United Kingdom and a range of wider locations. The buying organisation is the commissioner, based in Stafford. This is a services procurement covering equipment and related support, rather than a standalone purchase of photocopiers alone.

The procurement is complete and Ricoh UK Ltd was selected for the contract. The award is dated 21 October 2026. The stated contract period runs from 1 September 2025 to 31 August 2030. The published award value is £0, so it does not provide a usable indication of the contract’s commercial scale. The process was a selective call-off from a framework agreement. The tender submission deadline was 1 August 2025. The opportunity was marked as suitable for small and medium-sized enterprises and voluntary, community and social enterprises. No evaluation criteria or lot breakdown are recorded in the process details.

For suppliers assessing comparable work for the Staffordshire commissioner, this award demonstrates demand for multifunctional devices and photocopier maintenance, with digital transformation solutions included in the procurement title. A credible competitor would need to combine equipment provision with the ability to support and maintain devices over a multi-year service arrangement, and to show how its digital solutions fit alongside that equipment. The call-off route indicates that suppliers need access to an appropriate framework to compete through this purchasing channel. The award to Ricoh UK Ltd shows that an established equipment supplier was selected; businesses should be prepared to evidence dependable delivery and ongoing service capability for a public-sector buyer. The stated SME and VCSE suitability indicates that businesses of these types were considered suitable to participate.

## Notice

MFD Devices

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/aff16cbe-6c5c-4e84-9684-e14a861e8f4f |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 Oct 2026 |
| Contract period | 1 Sep 2025 - 31 Aug 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Police, Fire & Crime Commissioner for Staffordshire |
| Locality | STAFFORD |
| Postcode area | Stoke-on-Trent |
| Postcode | ST18 0YY |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG24 Staffordshire CC |
| Local authority | Stafford |
| Electoral ward | Milwich |
| Westminster constituency | Stone, Great Wyrley and Penkridge |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Ricoh UK Ltd. |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 50 - Repair and maintenance services

### Codes

- 30121100 - Photocopiers
- 50313200 - Photocopier maintenance services

## Release History

- 21 Oct 2026 at 14:29 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/aff16cbe-6c5c-4e84-9684-e14a861e8f4f

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/aff16cbe-6c5c-4e84-9684-e14a861e8f4f
  21st October 2026 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://staffordshire-pfcc.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-1ab6a5cf-0546-4b49-8045-38b2d68676bc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-1ab6a5cf-0546-4b49-8045-38b2d68676bc.json.