--- title: "Event Technical Services" ocid: "ocds-b5fd17-1caf045f-c47c-4400-86d0-c4a385b6fc61" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-1caf045f-c47c-4400-86d0-c4a385b6fc61" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-1caf045f-c47c-4400-86d0-c4a385b6fc61.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-1caf045f-c47c-4400-86d0-c4a385b6fc61.json" source: "Contracts Finder" current_stage: "Tender" buyer: "PORTSMOUTH CITY COUNCIL" published: "2024-03-04" --- # Event Technical Services Buyer: PORTSMOUTH CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-1caf045f-c47c-4400-86d0-c4a385b6fc61 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-1caf045f-c47c-4400-86d0-c4a385b6fc61) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-1caf045f-c47c-4400-86d0-c4a385b6fc61.json) ## Summary The Portsmouth City Council is seeking tenders for Event Technical Services, including equipment and services for events like Armed Forces Day and International Kite Festival. The estimated value of the contract is £50,000 annually, with a maximum value of £75,000. The contract will be for an initial 3 years, extendable by a further 2 years, with procurement stages starting from the PIN issue on 24th November 2023 to contract commencement on 31st May 2024. This tender by Portsmouth City Council presents opportunities for suppliers in the event services industry to secure a long-term contract for supplying technical services for various events in Portsmouth. Small and medium-sized enterprises would be well-suited to compete for this tender, given the estimated contract value and the potential for contract extension, providing a platform for business growth and development within the events sector. ## Notice The Events Team, Culture and Leisure directorate on behalf of Portsmouth City Council ('the Council') is inviting tenders from suitably qualified suppliers to provide the supply of equipment and services at the below events: o Armed Forces Day o International Kite Festival o Fireworks Display o Remembrance Sunday Service and Parade This contract is applicable to the above events under the management of the Portsmouth City Council's Events and Lord Mayor's Team. These are regular events held in Portsmouth with attendee numbers ranging from 30 up to 50,000. The estimated annual value of the contract is ?50,000 based upon current specification, event frequencies and sites. The value of the contract may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of events from the contract. The council cannot provide any guarantees of increases or decreases of the contract; however, any increases will be capped at 50% of the per annum contract value. The upper value of the contract is ?75,000 per annum. The initial contract term will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services. This Contract is for the Council's Events and Lord Mayor's Team to use the services of the supplier. The Council cannot guarantee the value or volume it may place with the supplier under this contract. The procurement timetable is set out below. PIN issued - Friday 24th November 2023 Procurement documents available on In-tend - Friday 9th February 2024 Deadline for requests for clarification - Wednesday 21st February 2024 at 23:59 Tender return deadline - Monday 18th March at 12:00 Evaluation of tenders completed - Thursday 28th March 2024 Award decision notified to bidders - Monday 8th April 2024 Standstill period starts - Tuesday 9th April 2024 Standstill period ends - Friday 19th April 2024 Contract award - Monday 22nd April 2024 Contract Commencement - 31st May 2024 Please ensure that all requests for clarification are made via InTend correspondence. Additional information: Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5cc6eaba-72b8-42f7-b1b5-dd326f398c89 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Mar 2024 | | Submission deadline | 18 Mar 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 May 2024 - 30 May 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £375,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PORTSMOUTH CITY COUNCIL | | Locality | HAMPSHIRE | | Post town | Portsmouth | | Postcode | PO1 2AL | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ31 Portsmouth | | Local authority | Portsmouth | | Electoral ward | Charles Dickens | | Westminster constituency | Portsmouth South | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 71 - Architectural, construction, engineering and inspection services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 71356000 - Technical services - 79952000 - Event services ## Release History - 4 Mar 2024 at 09:25 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5cc6eaba-72b8-42f7-b1b5-dd326f398c89 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5cc6eaba-72b8-42f7-b1b5-dd326f398c89 4th March 2024 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/portsmouthcc/aspx/ Additional information on how to apply for this contract ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-1caf045f-c47c-4400-86d0-c4a385b6fc61. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-1caf045f-c47c-4400-86d0-c4a385b6fc61.json.