---
title: "The Provision of a Planned & Reactive Maintenance Service for Mechanical Services (including ventilation and air conditioning)"
ocid: "ocds-b5fd17-1e19e250-6301-4384-a6a7-b8d91b592549"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-1e19e250-6301-4384-a6a7-b8d91b592549"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-1e19e250-6301-4384-a6a7-b8d91b592549.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-1e19e250-6301-4384-a6a7-b8d91b592549.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BUCKINGHAMSHIRE COUNCIL"
published: "2024-01-19"
---

# The Provision of a Planned & Reactive Maintenance Service for Mechanical Services (including ventilation and air conditioning)

Buyer: BUCKINGHAMSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-1e19e250-6301-4384-a6a7-b8d91b592549

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## Summary

Buckinghamshire Council is seeking a supplier for the provision of a Planned & Reactive Maintenance Service for Mechanical Services, including ventilation and air conditioning systems. The contract, valued at £8,350,000, will have a duration of three years with the possibility of two further extensions of up to 12 months each. The services will be delivered at various property types, and the contract is scheduled to start on 1st April 2024.

This tender by Buckinghamshire Council presents an opportunity for businesses experienced in heating-plant repair and maintenance work, as well as repair and maintenance services of pumps, valves, taps, and metal containers, mechanical building installations, central heating, and cooler groups. Small and medium-sized enterprises (SMEs) are eligible to participate in this open procedure procurement process, providing a chance to contribute to the Council's sustainable building management philosophy and potentially grow their business through this contract.

## Notice

Buckinghamshire Council is seeking an experienced supplier to deliver its Planned and Reactive Maintenance Service for Mechanical Services, including ventilation and air conditioning systems. This service includes the provision and management of the following elements: o Planned and preventative maintenance (PPM) to all of its scheduled serviceable assets (as listed in the individual site schedules). o Reactive maintenance to its estate's scheduled serviceable assets. o Statutory compliance of all its scheduled serviceable assets. o Potential additional ad-hoc requests to carry out minor capital project works up to a value of circa PS20,000. NB: These works are not guaranteed to the Service Provider. o Single Point of Contact and Emergency 24/7 Call Out Facility Maintenance is defined as: 'the combination of all technical and associated administrative actions intended to retain an item in, or restore to, a state in which it can perform its required function' The Service Providers will also need to effectively manage the environmental impact of their repairs and maintenance service to support the Council's sustainable philosophy for building management. The services will be delivered at the following property types: Corporate Estate, Maintained and Non- BC Schools, External (non- BC) Clients, Agricultural Estate, County Parks Estate. The Council requires a supplier that appreciates that the expectation and priorities of the service are unique to each type of property and thus will adopt an approach that is property specific. Buckinghamshire Council has a large and diverse estate and ongoing changes will invariably occur to a number of properties during the contract term. The successful supplier will therefore be able to provide flexible and transparently delivered services, which will enable these changes to occur during the contract term. All Service Providers must be registered with the appropriate confederation or association related to the respective trades involved. In addition, suppliers must hold valid and current certification with an SSIP member scheme or have an OHSAS 18001 certificate from a UKAS accredited certification body and have been assessed for working with electrical services. The contract start date is anticipated to be 1st April 2024. The term will be for three years with the option for up to 2 further extensions of up to 12 months each. TUPE may apply to this contract. Additional information: The Contract Value is the total contract value for the initial 3 year period plus the additional 24 month extension i.e. 3+1+1

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/c92f9cfd-a65b-4f62-8cd1-61703b8419dd |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Jan 2024 |
| Submission deadline | 27 Oct 2023 |
| Future notice date | Not specified |
| Award date | 10 Jan 2024 |
| Contract period | 31 Mar 2024 - 31 Mar 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £8,350,000 |
| Lots value | Not specified |
| Awards value | £4,136,680 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BUCKINGHAMSHIRE COUNCIL |
| Locality | AYLESBURY |
| Post town | Hemel Hempstead |
| Postcode | HP20 1UA |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ13 Buckinghamshire |
| Local authority | Buckinghamshire |
| Electoral ward | Aylesbury North |
| Westminster constituency | Aylesbury |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TENCER |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services

### Codes

- 45259300 - Heating-plant repair and maintenance work
- 50510000 - Repair and maintenance services of pumps, valves, taps and metal containers
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50730000 - Repair and maintenance services of cooler groups

## Release History

- 19 Jan 2024 at 11:29 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/c92f9cfd-a65b-4f62-8cd1-61703b8419dd
- 18 Sep 2023 at 12:56 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/82425b97-c6c6-49d8-bf28-a80a35ea96fa

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/c92f9cfd-a65b-4f62-8cd1-61703b8419dd
  19th January 2024 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/82425b97-c6c6-49d8-bf28-a80a35ea96fa
  18th September 2023 - Opportunity notice on Contracts Finder
- https://www.find-tender.service.gov.uk/Notice/027487-2023?origin=SearchResults&p=1
  Link to FTS notice
- https://procontract.due-north.com/Advert?advertId=af025790-1d56-ee11-8124-005056b64545&p=edea52dc-7be0-e511-810e-000c29c9ba21
  Link to Portal

## Notice URLs

- https://www.buckinghamshire.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-1e19e250-6301-4384-a6a7-b8d91b592549. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-1e19e250-6301-4384-a6a7-b8d91b592549.json.