--- title: "Early Engagement Opportunity - Community Meals Management Software (COTS)" ocid: "ocds-b5fd17-1f73474a-7f74-4aa4-805e-6067dcca9894" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-1f73474a-7f74-4aa4-805e-6067dcca9894" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-1f73474a-7f74-4aa4-805e-6067dcca9894.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-1f73474a-7f74-4aa4-805e-6067dcca9894.json" source: "Contracts Finder" current_stage: "Planning" buyer: "BRISTOL CITY COUNCIL" published: "2022-09-15" --- # Early Engagement Opportunity - Community Meals Management Software (COTS) Buyer: BRISTOL CITY COUNCIL Current stage: Planning OCID: ocds-b5fd17-1f73474a-7f74-4aa4-805e-6067dcca9894 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-1f73474a-7f74-4aa4-805e-6067dcca9894) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-1f73474a-7f74-4aa4-805e-6067dcca9894.json) ## Summary The Bristol City Council is planning to procure a Community Meals Management Software solution through an Early Engagement Opportunity. This procurement falls under the Software package and information systems industry category. The engagement end date for this opportunity is set for 7th October 2022. The procurement process is at the planning stage, and the total value of the contract is £55,000. This tender for a Community Meals Management Software presents an opportunity for businesses specialising in software development and information systems. Small and medium-sized enterprises (SMEs) would be well-suited to compete for this contract. The software package requirements include features for customer data management, stock management, route planning, and invoice generation, tailored to enhance the Community Meals Service provided by Bristol City Council. ## Notice The Community Meals Service delivers hot, ready to eat food 7 days a week to over 250 residents in Bristol. Customers can choose a range of preferred meal (as well as tea and breakfast meals) based on a 21 day cycle menu. There are also specific menu's for special dietary requirements. As part of the service, we provide a wellbeing check during delivery where the driver can support with plating a meal, fetching cutlery or getting a glass of water. We want to identify a software package that can help manage our supply chain process and customer data handling. As a minimum, the key feature requirements from the software are: - Customer Data Management - Staff can input and store Customer Information including personal details, next of kin details, Customer Meal Preferences, customer individualised requirements (plating meal etc), important information relating to the customer (i.e. they have dementia), Customer Correspondence Record. - Stock management system where we can view stock availability, input stock deliveries and forecast supply demand based on customer needs. - System automatically assigns meals to customers based on preference, what is on the menu and what is in stock. This then generates a daily Stock Pick Information sheet for the storekeeper to prepare the right meals for customers on a set route. - Customers can be assigned to driving routes. The system will then generate on a daily basis route plans which contain information on - customer address, customer meal choice, delivery information, any other relevant information. The driver then follows these route plans. - System will produce invoice information based on individual customer orders which can be submitted to Bristol City Council Accounts Team to send out invoices to customers. - Produce performance reports. Please visit the pro-contract e-tendering system to download the expression of interest form and respond to this notice. Link to the pro-contract DN633239 - https://procontract.due-north.com/Advert?advertId=1c78dd99-e334-ed11-8119-005056b64545 The information will help the authority to formulate its procurement options and does not commit the authority to any particular procurement route. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/bf0a5f04-003f-4e5e-b62f-c2ca573336d7 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Sep 2022 | | Submission deadline | Not specified | | Future notice date | 7 Oct 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £55,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BRISTOL CITY COUNCIL | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS1 5TR | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK51 Bristol, City of | | Local authority | Bristol, City of | | Electoral ward | Hotwells and Harbourside | | Westminster constituency | Bristol Central | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 98 - Other community, social and personal services ### Codes - 48000000 - Software package and information systems - 98000000 - Other community, social and personal services ## Release History - 15 Sep 2022 at 11:11 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/bf0a5f04-003f-4e5e-b62f-c2ca573336d7 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/bf0a5f04-003f-4e5e-b62f-c2ca573336d7 15th September 2022 - Early engagement notice on Contracts Finder - https://procontract.due-north.com/Advert?advertId=1c78dd99-e334-ed11-8119-005056b64545 Advert ## Notice URLs - https://www.bristol.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-1f73474a-7f74-4aa4-805e-6067dcca9894. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-1f73474a-7f74-4aa4-805e-6067dcca9894.json.