---
title: "ITT269 Provision of a Student Record System - AWARD"
ocid: "ocds-b5fd17-2068c0ef-12b6-46eb-a93f-517235975afe"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2068c0ef-12b6-46eb-a93f-517235975afe"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2068c0ef-12b6-46eb-a93f-517235975afe.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-2068c0ef-12b6-46eb-a93f-517235975afe.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNIVERSITY OF NORTHAMPTON E-TENDERING"
published: "2020-01-31"
---

# ITT269 Provision of a Student Record System - AWARD

Buyer: UNIVERSITY OF NORTHAMPTON E-TENDERING  
Current stage: Award  
OCID: ocds-b5fd17-2068c0ef-12b6-46eb-a93f-517235975afe

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## Summary

The University of Northampton is in the process of awarding a contract for the provision of a new Student Record System, aimed at supporting various administrative functions from application to graduation. The contract is set to begin on 31st October 2019 and will last for five years, with the option for five additional one-year extensions. This procurement process, classified under the software package and information systems category, is currently in the Award stage, having been published as an award notice on 20th December 2019. Interested suppliers had until 29th May 2019 to submit their tenders, focusing on integrating the new system with existing university applications and enabling statutory reporting duties.

This tender presents significant opportunities for software and systems integration companies, particularly those specialising in educational technologies and record management solutions. Businesses that can demonstrate experience in developing comprehensive Student Record Systems, along with a robust understanding of the UK Higher Education sector's compliance requirements, will be well-positioned to compete. Given the scale of student management required, this project is particularly suitable for larger firms capable of supporting automated workflows and seamless integrations with multiple university systems.

## Notice

The University of Northampton is seeking to acquire a new Student Record System for an initial period of five years from October 2019 with the possibility of 5 additional 1 year extensions. The University has been using its current system since 2006. It has been the key product supporting application and admissions processing, student records, assessment, awards and student communications during this time. The University is looking for a system that covers the full student management and administration lifecycle from application to graduation and beyond that: provides an efficient processing tool for staff and a high quality interface to enhance the student experience, can provide flexibility to support the University's range of Higher Edication provision, supports changes and compliance requirements of the UK Higher Education sector. The new system will need to integrate seamlessly with a large number of applications such as the University's Virtual Learning Environment, Customer Relationship Management Dynamics, Business Intelligence Suite, Unit4 Business World applications for Human Resources and Finance, Scientia Syllabus Plus, Kinetic's Room Service, Haplo PhD Manager as the student records system is the pivotal link to University systems. The system will need to integrate with UCAS systems and enable the University to undertake its statutory reporting duties. The University is seeking a Student record system that will also include the ability to manage automatic workflow, support self-service, deliver a range of external and statutory reporting requirements and directly support tuition fee processing which is undertaken outside of the current system. In 2017/18 there were approximately 13,400 undergraduate students studying in full time or part time mode on single honours or joint honours programmes. An additional 3,400 students were also studying full time, part time or Distance Learning postgraduate taught programmes and 200 students were taking research programmes on a full time or part time basis. The University also works with a number of partner institutions and has recently begun increasing its number of apprenticeship programmes. Approximately 6500 students apply through the current self-service application tool and most students (approximately 15000) use the current self-service portal to pre-enrol each year. There are over 1300 staff with a variety of management, academic and administrative roles across the University involving student recruitment, admissions, teaching, assessment, quality assurance and personal tutor and student support who need to access different levels of student data. The University recognises that the Student Records System is a key and critical system in enabling it to support its future growth, to adapt to changing environments and markets and therefore ensure its financial sustainability.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5e4b8627-15c1-41e2-8feb-7c3011440beb |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Jan 2020 |
| Submission deadline | 29 May 2019 |
| Future notice date | Not specified |
| Award date | 20 Dec 2019 |
| Contract period | 31 Oct 2019 - 30 Oct 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF NORTHAMPTON E-TENDERING |
| Locality | NORTHAMPTONSHIRE |
| Post town | Northampton |
| Postcode | NN1 5PH |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF24 West Northamptonshire |
| Local authority | West Northamptonshire |
| Electoral ward | Delapre and Rushmere |
| Westminster constituency | Northampton South |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TRIBAL EDUCATION |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48611000 - Database software package

## Release History

- 31 Jan 2020 at 09:56 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/5e4b8627-15c1-41e2-8feb-7c3011440beb

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/5e4b8627-15c1-41e2-8feb-7c3011440beb
  31st January 2020 - Awarded contract notice on Contracts Finder

## Provenance

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