---
title: "University Archive"
ocid: "ocds-b5fd17-207416fb-a786-439b-85d3-c8c26e859b15"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-207416fb-a786-439b-85d3-c8c26e859b15"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-207416fb-a786-439b-85d3-c8c26e859b15.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-207416fb-a786-439b-85d3-c8c26e859b15.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNIVERSITY OF PLYMOUTH"
published: "2020-04-03"
---

# University Archive

Buyer: UNIVERSITY OF PLYMOUTH  
Current stage: Award  
OCID: ocds-b5fd17-207416fb-a786-439b-85d3-c8c26e859b15

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## Summary

The University of Plymouth has recently completed a public procurement process for a project titled "University Archive," which aimed to assess and enhance the management of historical documentation within the institution. This procurement, classified under the CPV code for Library and archive services, involved an open procedure method, with a contract value of £20,000. The tender period concluded on 21 March 2019, and the contract was awarded on 2 April 2019, after which work commenced on 3 April 2019, expected to last until 31 July 2019. The location for service delivery was specified as the South West region of the United Kingdom, with contact details for the procurement office provided for further inquiries.

This tender presents opportunities for businesses in the archival services sector, particularly those with expertise in records management and preservation. Companies that specialise in auditing and improving archival processes would find this project aligns with their services, making them strong candidates for future contracts with similar requirements. Additionally, small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to explore these opportunities, highlighting a potential pathway for growth in the educational and archival sectors.

## Notice

The university currently houses some collected documents and papers relating to its history in a small number of filing cabinets and boxes located around the institution. There is no standard systematic process in operation for the ongoing retention of university documentation in accordance with the records retention schedule to ensure that the university retains and preserves those documents and records it is either required or wishes to retain. There is currently no archival expertise within the university staffing and therefore a short investigation by a qualified practitioner, with possible input from a qualified records manager, is required to ascertain the current scope of archive material and to make recommendations for systematic and robust management of suitable records, incorporating appropriate records retention processes where they apply to archive material. The University of Plymouth wishes to commission a short, fixed-term audit, to be completed before 31 July 2019, by a qualified Archivist with possible input from a Records Manager to ascertain the scale and location of existing university records and to make recommendations as identified within the Fee Bid documentation, available via the University's tendering portal: https://in-tendhost.co.uk/plymouthuni/aspx/Tenders/Current

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7f0511fd-8538-49f6-9bf8-ea47213055de |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Apr 2020 |
| Submission deadline | 21 Mar 2019 |
| Future notice date | Not specified |
| Award date | 1 Apr 2019 |
| Contract period | 2 Apr 2019 - 31 Jul 2019 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £20,000 |
| Lots value | Not specified |
| Awards value | £17,500 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF PLYMOUTH |
| Locality | PLYMOUTH |
| Post town | Plymouth |
| Postcode | PL4 8AA |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK41 Plymouth |
| Local authority | Plymouth |
| Electoral ward | Drake |
| Westminster constituency | Plymouth Sutton and Devonport |
| Delivery location | TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KEVINJBOLTON |

## CPV Codes

### Divisions

- 92 - Recreational, cultural and sporting services

### Codes

- 92510000 - Library and archive services

## Release History

- 3 Apr 2020 at 12:43 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/7f0511fd-8538-49f6-9bf8-ea47213055de
- 28 Feb 2019 at 15:13 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e0f914f7-f2a9-452d-a347-8f6aea694f57

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/7f0511fd-8538-49f6-9bf8-ea47213055de
  3rd April 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/e0f914f7-f2a9-452d-a347-8f6aea694f57
  28th February 2019 - Opportunity notice on Contracts Finder

## Notice URLs

- https://in-tendhost.co.uk/plymouthuni/aspx/Tenders/Current

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-207416fb-a786-439b-85d3-c8c26e859b15. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-207416fb-a786-439b-85d3-c8c26e859b15.json.