--- title: "Ealing Free School Meals Management and Eligibility IT System" ocid: "ocds-b5fd17-20825f8d-ce64-40d3-b45e-c8421fa268a3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-20825f8d-ce64-40d3-b45e-c8421fa268a3" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-20825f8d-ce64-40d3-b45e-c8421fa268a3.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-20825f8d-ce64-40d3-b45e-c8421fa268a3.json" source: "Contracts Finder" current_stage: "Planning" buyer: "LONDON BOROUGH OF EALING" published: "2023-06-29" --- # Ealing Free School Meals Management and Eligibility IT System Buyer: LONDON BOROUGH OF EALING Current stage: Planning OCID: ocds-b5fd17-20825f8d-ce64-40d3-b45e-c8421fa268a3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-20825f8d-ce64-40d3-b45e-c8421fa268a3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-20825f8d-ce64-40d3-b45e-c8421fa268a3.json) ## Summary The London Borough of Ealing is planning to re-procure the contract for the Free School Meals Management and Eligibility IT System. The approximate value of the contract is GBP 20,000 to 25,000 per annum, with a potential duration of up to five years and a two-year extension. The current contract expires on 31st of March 2024. Market engagement activities are ongoing, with the deadline for responses to the market research questionnaire set for 13th July 2023. Individual meetings with Commissioners are scheduled for 19th and 20th July 2023. The procurement process is currently in the planning stage, and the industry category is Software package and information systems. The buying organization is the London Borough of Ealing, located at Perceval House, 14-16 Uxbridge Road, Ealing, W5 2HL, England. This tender for the Ealing Free School Meals Management and Eligibility IT System presents an opportunity for businesses in the software and information systems sector. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organizations are particularly suited to compete. The contract aims to provide an efficient and user-friendly solution for managing Free School Meals, enhancing data accuracy, and improving the overall experience for students, parents, and school staff. Businesses interested in enhancing educational support systems and providing technological solutions for public services are encouraged to engage in this procurement process. ## Notice Ealing Council is planning to re procure our current contract for Free School Meals Management and Eligibility IT System and wishes to carry out market engagement with potential providers. The current Free School Meals Management and Eligibility IT System contract expires on 31st of March 2024. The approximate value for this contract is GBP 20,000 to 25,000 per annum. The proposed duration of the contract would be for up to five (5) years with one potential two (2) year extension. Section 512 of the Education Act 1996, as amended, places a duty on maintained schools, academies and free schools to provide free school meals to disadvantaged pupils of all ages that meet the criteria. The London Borough of Ealing maintained school, academies and free schools have a statutory obligation to provide free school meals to disadvantaged pupils. To assist with meeting this duty, the Council provides a Free School Meals (FSM) Management and Eligibility IT System and Pupil Support Team (PST), to provide a supported service to 91 maintained schools, academies, and free schools to enable them to meet their statutory duties to provide free school meals to disadvantaged pupils (currently 14,000 children across Ealing schools) The existing system consists of an external online application form, an internal officer portal that has direct access to the DfE benefits data portal and a school facing portal. In addition to a wide range of features, the IT system helps to minimise the workload for schools and support them to maximise the number of children identified, which provides both vital support to families and maximises the national funding formula and Pupil Premium funding received by the school. The IT System also enables the Council to identify vulnerable households eligible for distribution of Household Support Vouchers (currently funded by the DWPs Household Support Fund) to cover the cost of meals during the school holidays. Our goal is to implement an efficient and user-friendly solution that streamlines the application, management of Free School Meals, enhances data accuracy, and improves the overall experience for students, parents, and school staff. The market research questionnaire is voluntary. Your response is not part of any tender or contract, will be confidential and the information you provide will only be used for market research purposes. Providers are in no way obliged to complete it, or to answer every question within it. However we hope providers will complete is as it will assist us greatly in informing our future strategy to commission and procure a Free School Meal Management and Eligibility IT System. Please submit your response to this questionnaire by 5.00pm on 13th July 2023 via Microsoft Forms at https://forms.office.com/Pages/ResponsePage.aspx?id=Q4w6AYeCi0yHixMeMM258yr18p-24EtEgTV6UR8rX4lUNFExSkcyT01MNlUyWURXSllEQjhRRUxBUS4u Individual meetings are likely to be held with Commissioners on the 19th and 20th July 2023. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/236463de-fccf-4c94-b323-bfd38be0cbad | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Jun 2023 | | Submission deadline | Not specified | | Future notice date | 1 Sep 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £125,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON BOROUGH OF EALING | | Locality | EALING | | Post town | West London | | Postcode | W5 2HL | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI7 Outer London - West and North West | | ITL 3 | TLI73 Ealing | | Local authority | Ealing | | Electoral ward | Ealing Broadway | | Westminster constituency | Ealing Central and Acton | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 29 Jun 2023 at 13:54 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/236463de-fccf-4c94-b323-bfd38be0cbad - 29 Jun 2023 at 13:52 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/bad93c14-a1c6-4ca8-9954-b247c6d1f5c6 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/236463de-fccf-4c94-b323-bfd38be0cbad 29th June 2023 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/bad93c14-a1c6-4ca8-9954-b247c6d1f5c6 29th June 2023 - Early engagement notice on Contracts Finder - https://procontract.due-north.com/Advert?advertId=f1b5587f-7616-ee11-8123-005056b64545 Advert ## Notice URLs - http://www.ealing.gov.uk - https://forms.office.com/Pages/ResponsePage.aspx?id=Q4w6AYeCi0yHixMeMM258yr18p-24EtEgTV6UR8rX4lUNFExSkcyT01MNlUyWURXSllEQjhRRUxBUS4u ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-20825f8d-ce64-40d3-b45e-c8421fa268a3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-20825f8d-ce64-40d3-b45e-c8421fa268a3.json.