--- title: "Multifunctional Devices (MFD's), Print and Digital Workflow Software Services and Managed Print Service Provision" ocid: "ocds-b5fd17-20cb59fe-b663-425e-aa0c-ed6f992c33a5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-20cb59fe-b663-425e-aa0c-ed6f992c33a5" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-20cb59fe-b663-425e-aa0c-ed6f992c33a5.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-20cb59fe-b663-425e-aa0c-ed6f992c33a5.json" source: "Contracts Finder" current_stage: "Planning" buyer: "CROWN COMMERCIAL SERVICE" published: "2023-11-23" --- # Multifunctional Devices (MFD's), Print and Digital Workflow Software Services and Managed Print Service Provision Buyer: CROWN COMMERCIAL SERVICE Current stage: Planning OCID: ocds-b5fd17-20cb59fe-b663-425e-aa0c-ed6f992c33a5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-20cb59fe-b663-425e-aa0c-ed6f992c33a5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-20cb59fe-b663-425e-aa0c-ed6f992c33a5.json) ## Summary The Crown Commercial Service is planning a public procurement process titled "Multifunctional Devices (MFD's), Print and Digital Workflow Software Services and Managed Print Service Provision" in the industry category of Office machinery, equipment and supplies. The procurement stage is in the planning phase, with an estimated future notice date of 1st December 2024. The process aims to establish a collaborative agreement for the provision of services to various UK public sector bodies. The procurement method is an open procedure, and the contract period is set to run from 13th September 2025 to 12th September 2029. This tender for Multifunctional Devices and related services presents an opportunity for businesses in the office equipment, software services, and consultancy sectors to engage with the Central Government Departments and other public sector entities in the UK. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are encouraged to participate. Interested participants must be Cyber Essentials certified and capable of providing the required services in alignment with the procurement terms. The prospective suppliers need to register using a valid DUNS number before engaging in the procurement process. ## Notice Crown Commercial Service (CCS) as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education establishments (including schools, colleges and other educational establishments), Charities and third sector and Devolved Administrations. It is intended that this commercial agreement will be the recommended vehicle for all Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services required by UK Central Government Departments. CCS will be partnering with YPO and ESPO to put this agreement in place. The lotting structure of this framework is indicative at this time and will be finalised as a result of the market engagement. The duration of the Framework Agreement if four (4) years with the option to enable customer to let a call-off agreement that may extend beyond the life of the Framework Agreement. Further information regarding supplier engagement is included in the Additional Information section VI.3. Additional information: This Prior Information Notice is to signal an intention to commence market engagement with those within the Multifunctional device (MFD) market. Please refer to the attachments area for the full details on the market engagement for this procurement. This prior information notice replaces the previous PIN issued on the 16/11/2023 https://www.find-tender.service.gov.uk/Notice/033968-2023 Please also note that a new PIN will be issued shortly with the link to the Upcoming Deals on the CCS website. Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is https://crowncommercialservice.bravosolution.co.uk. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. The value in II.1.5 is an indicative value over 4 years. The date in II.3) is the estimated date of publication. CCS will publish an update PIN shortly providing access to the CCS website page listing upcoming deals and updates and monitor Find A Tender Service for the publication of the contract notice. The Cyber Essentials scheme is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders will be required to demonstrate that they are Cyber Essentials certified for the services under and in connection with the procurement. Please note that the Carbon Net Zero Team cannot advise on CRP compliance to bidders in a live procurement. For further guidance on 'producing your carbon reduction plan' please follow this link: https://www.eventbrite.co.uk/e/ppn-0621-carbon-reduction-plan-creation-and-training-tickets-224041864247 ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4fdc2474-1f78-420b-8db7-9be6340ecb7b | | Notice type | Planned Procurement Notice | | Procurement type | Framework | | Procurement category | Not specified | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Nov 2023 | | Submission deadline | Not specified | | Future notice date | 1 Dec 2024 | | Award date | Not specified | | Contract period | 12 Sep 2025 - 12 Sep 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £800,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CROWN COMMERCIAL SERVICE | | Locality | LIVERPOOL | | Post town | Liverpool | | Postcode | L3 9PP | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD7 Merseyside | | ITL 3 | TLD72 Liverpool | | Local authority | Liverpool | | Electoral ward | City Centre North | | Westminster constituency | Liverpool Riverside | | Delivery location | Not specified | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 48 - Software package and information systems - 50 - Repair and maintenance services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 30100000 - Office machinery, equipment and supplies except computers, printers and furniture - 30232100 - Printers and plotters - 30232130 - Colour graphics printers - 48000000 - Software package and information systems - 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment - 72212311 - Document management software development services - 72212772 - Print utility software development services - 72212780 - System, storage and content management software development services - 72212782 - Storage management software development services - 72220000 - Systems and technical consultancy services - 72512000 - Document management services - 72513000 - Office automation services - 79212000 - Auditing services - 79311000 - Survey services - 79400000 - Business and management consultancy and related services - 79520000 - Reprographic services - 79800000 - Printing and related services - 79995000 - Library management services ## Release History - 23 Nov 2023 at 16:37 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/4fdc2474-1f78-420b-8db7-9be6340ecb7b - 16 Nov 2023 at 15:24 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/4fdc2474-1f78-420b-8db7-9be6340ecb7b ## Documents - https://www.contractsfinder.service.gov.uk/Notice/4fdc2474-1f78-420b-8db7-9be6340ecb7b 23rd November 2023 - Future opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/7d26d4d1-c769-4ec2-90de-8657dcc37c5e Details of how to register for the Market Engagement. ## Notice URLs - https://crowncommercialservice.bravosolution.co.uk - https://www.eventbrite.co.uk/e/ppn-0621-carbon-reduction-plan-creation-and-training-tickets-224041864247 - https://www.find-tender.service.gov.uk/Notice/033968-2023 - https://www.gov.uk/government/organisations/CCS ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-20cb59fe-b663-425e-aa0c-ed6f992c33a5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-20cb59fe-b663-425e-aa0c-ed6f992c33a5.json.