---
title: "Event Management and Spectator Fan Zone UCI Road World Championships 2019"
ocid: "ocds-b5fd17-210e34f3-29e0-426e-9100-a6d7a5b8864a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-210e34f3-29e0-426e-9100-a6d7a5b8864a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-210e34f3-29e0-426e-9100-a6d7a5b8864a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-210e34f3-29e0-426e-9100-a6d7a5b8864a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HARROGATE BOROUGH COUNCIL"
published: "2019-04-08"
---

# Event Management and Spectator Fan Zone UCI Road World Championships 2019

Buyer: HARROGATE BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-210e34f3-29e0-426e-9100-a6d7a5b8864a

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-210e34f3-29e0-426e-9100-a6d7a5b8864a)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-210e34f3-29e0-426e-9100-a6d7a5b8864a.json)

## Summary

Harrogate Borough Council is seeking an established event management company to oversee the Event Management and Spectator Fan Zone for the UCI Road World Championships 2019, with the contract aimed at enhancing spectator experience during the Men's and Women's Individual Time Trials on 24th September 2019. The procurement process is currently at the award stage, following an open tender method. The tender period ended on 11th January 2019, with the contract performance period set from 14th January 2019 to 30th November 2019, in the Yorkshire and the Humber region of the United Kingdom.

This contract presents significant opportunities for growth, particularly for small and medium-sized enterprises (SMEs) specialising in event management, crowd control, safety, and spectator engagement strategies. Businesses equipped to provide comprehensive event services, including logistics, food and beverage provision, entertainment, and family-oriented activities, will be well-positioned to compete effectively for this contract and benefit from the income generation model proposed by the council.

## Notice

2. The Council wishes to invite quotes from an established event management company with a proven track record in event management specifically Cycling Events and spectator enhancements. To deliver the Start of the Men's U23 Individual Time Trial and the Start of the Elite Women's Tim Trail as part of the UCI Road World Championships On Tuesday 24th September 2019 as part of the UCI Road World Championships. This will be a one off contract to plan and produce an integrated event management plan for; * the starts of both Time Trial Events, * The Spector Hub within the Ripon City Centre Start Area, * Safety & Security, and * full Crowd Management planning for all elements of the event relating to the Time Trail Starts, and spectator Safety within the zone defined as Harrogate Borough Council Responsibility * the creation of a spectator Fan Zone, in the City Centre to retain spectators for the day. To Include but not limited to: * Big Screen - Race Coverage * Food and Drink Provision Trading Opportunities Family Orientated activities and Entertainments Harrogate Borough Council (HBC) wishes to exploit all Income Generation Opportunities in relation to this event and the Spectator Fan Zone.. The Council will provide a 70:30 split of the income to enable the successful bidder to retain 30% of all income achieved. Additional information: Access to procurement documents is via www.yortender.co.uk Current Opportunities

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f8a349fa-a05b-46c2-99d6-b976d7d70fff |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Apr 2019 |
| Submission deadline | 11 Jan 2019 |
| Future notice date | Not specified |
| Award date | 15 Jan 2019 |
| Contract period | 1 Apr 2019 - 30 Nov 2019 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £82,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HARROGATE BOROUGH COUNCIL |
| Locality | HARROGATE |
| Post town | Harrogate |
| Postcode | HG1 2SG |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE2 North Yorkshire |
| ITL 3 | TLE22 North Yorkshire |
| Local authority | North Yorkshire |
| Electoral ward | Valley Gardens & Central Harrogate |
| Westminster constituency | Harrogate and Knaresborough |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PENNINE EVENTS |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services

## Release History

- 8 Apr 2019 at 15:14 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/f8a349fa-a05b-46c2-99d6-b976d7d70fff
- 10 Dec 2018 at 16:24 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4d02bced-627b-4830-9265-0f832831e389
- 23 Nov 2018 at 12:42 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/424dad3d-04c6-4f58-873c-d74d5ff115da

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/f8a349fa-a05b-46c2-99d6-b976d7d70fff
  8th April 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/4d02bced-627b-4830-9265-0f832831e389
  10th December 2018 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/424dad3d-04c6-4f58-873c-d74d5ff115da
  23rd November 2018 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.harrogate.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-210e34f3-29e0-426e-9100-a6d7a5b8864a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-210e34f3-29e0-426e-9100-a6d7a5b8864a.json.