--- title: "QU311 - Payroll Bureau - Acivico Limited and its subsidiaries" ocid: "ocds-b5fd17-216c72af-e362-4ddf-9d6e-8e6b211dc63a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-216c72af-e362-4ddf-9d6e-8e6b211dc63a" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-216c72af-e362-4ddf-9d6e-8e6b211dc63a.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-216c72af-e362-4ddf-9d6e-8e6b211dc63a.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BIRMINGHAM CITY COUNCIL" published: "2019-11-13" --- # QU311 - Payroll Bureau - Acivico Limited and its subsidiaries Buyer: BIRMINGHAM CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-216c72af-e362-4ddf-9d6e-8e6b211dc63a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-216c72af-e362-4ddf-9d6e-8e6b211dc63a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-216c72af-e362-4ddf-9d6e-8e6b211dc63a.json) ## Summary The procurement process involves Birmingham City Council, which is seeking a supplier for its "QU311 - Payroll Bureau" service for Acivico Limited and its subsidiaries. This contract falls under the services industry category, specifically focusing on payroll management services. The tender period is active with a submission deadline of 27th November 2019, while the contract is set to commence on 9th December 2019, lasting for an initial period of two years and four months, with possible extensions. The services will be managed through an e-tendering system, and prospective suppliers are encouraged to register to express their interest. This tender presents a significant opportunity for businesses specialising in payroll and financial management services, especially those that are small or medium-sized enterprises (SMEs). Companies equipped to manage payroll systems, provide comprehensive financial consultancy, and deliver personnel services would be particularly well-suited to compete for this contract. With the inclusion of a self-serve portal for employees and a requirement for regular performance reviews, innovative and responsive service providers could enhance their prospects of winning this contract and potentially establish a long-term partnership with Birmingham City Council. ## Notice Acivico Limited requires a supplier for the provision of a comprehensive Payroll Bureau Service. Acivico Limited is wholly owned by Birmingham City council and has three subsidiary companies. The Group (including Acivico Limited Company) currently consists of Building Consultancy Limited, Design, Construction and Facilities Management (DCFM) Limited and Acivico Traded Services Limited although in the future may set up further companies under the Group structure. Collectively and individually, the companies are referred to as Acivico. The intention is to set up a payroll bureau that is able to identify which company the employee is assigned to. Each company will have its own PAYE reference. The payroll bureau service will include, but not limited to: 1. Process monthly 2. Optional - Employees to be able to access an employee self-serve portal 3. Breakdown of all employees and employers pay and deductions. 4. At the year-end produce the P60's and P11D's 5. On board all new employees, process changes and process leavers as directed by Acivico HR 6. Responsible for submitting returns to HMRC and pension scheme 7. Liaise with Acivico HR and Finance in the provision of information and advice 8. Liaise with employees and external parties as required 9. Attend quarterly performance review meetings The contract will commence on 9 December 2019 to allow for implementation and mobilisation by 1 April 2020. The contract will be for two years four months in the first instance with an option to extend for a further two 12 month periods subject to satisfactory performance for up to a maximum duration of four years four months. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000. Your completed quotation should be returned by Noon on 27th November 2019 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4a235e9c-804e-44b9-87d0-a958b91aaca0 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Nov 2019 | | Submission deadline | 27 Nov 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 9 Dec 2019 - 8 Dec 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM CITY COUNCIL | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B2 2ZH | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Newtown | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 66 - Financial and insurance services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48812000 - Financial information systems - 66171000 - Financial consultancy services - 79211110 - Payroll management services - 79412000 - Financial management consultancy services - 79631000 - Personnel and payroll services ## Release History - 13 Nov 2019 at 00:01 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4a235e9c-804e-44b9-87d0-a958b91aaca0 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/4a235e9c-804e-44b9-87d0-a958b91aaca0 13th November 2019 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/birminghamcc/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/birminghamcc - https://in-tendhost.co.uk/birminghamcc/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-216c72af-e362-4ddf-9d6e-8e6b211dc63a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-216c72af-e362-4ddf-9d6e-8e6b211dc63a.json.