---
title: "ITQ: Cremation & Cemetery Admin System"
ocid: "ocds-b5fd17-21ba128e-cb35-4132-b6c3-5da5ec1565a2"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-21ba128e-cb35-4132-b6c3-5da5ec1565a2"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-21ba128e-cb35-4132-b6c3-5da5ec1565a2.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-21ba128e-cb35-4132-b6c3-5da5ec1565a2.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SCARBOROUGH BOROUGH COUNCIL"
published: "2020-07-27"
---

# ITQ: Cremation & Cemetery Admin System

Buyer: SCARBOROUGH BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-21ba128e-cb35-4132-b6c3-5da5ec1565a2

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## Summary

The procurement process described pertains to Scarborough Borough Council, which has initiated a tender titled "ITQ: Cremation & Cemetery Admin System". This project falls under the goods category and is focused on IT services related to system management software. The tender was published on 3rd June 2020, with the submission deadline set for 19th June 2020. The contract period will commence on 1st July 2020 and extend until 30th June 2025, with a total contract value of £35,000. The procurement method employed is an open procedure, allowing for broader participation.

This tender presents significant opportunities for software companies, particularly those in the IT services sector specialising in system management and development. Businesses that can provide innovative and reliable solutions would be particularly well-suited to compete, as the council aims to enhance the efficiency of its bereavement services through a modernised management software system. Small and medium enterprises (SMEs) are encouraged to participate, given the group's suitability for engaging with this contract.

## Notice

Scarborough Borough Council's bereavement service are seeking to replace their existing Cemetery and Crematorium management software with a more resilient and robust solution. The bereavement service are responsible for approximately 1100 cremations annually with 2 operational cemeteries associated with 236,000 records. The service oversees a series of daily services for cremation, burial plus other services such as strewing. Duties are carried out at set times throughout the day through organised appointments between the Council and approved Funeral Directors or directly from individuals who do not wish to use a Funeral Director. The service also has the capacity to deal with out of hour's funerals on evenings and weekends through negotiation. The aims of this project are to provide a reliable and robust solution that increases back office efficiency and provides an improved core back office administration for burials and cremations including memorial records (including memorial safety data) and finance data. Provide an online booking system for funeral directors

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f5a358fc-4a81-4ae2-9a9e-3c8ff0e238c3 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Jul 2020 |
| Submission deadline | 23 Jun 2020 |
| Future notice date | Not specified |
| Award date | 16 Jul 2020 |
| Contract period | 2 Aug 2020 - 31 Mar 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £35,000 |
| Lots value | Not specified |
| Awards value | £25,700 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCARBOROUGH BOROUGH COUNCIL |
| Locality | SCARBOROUGH |
| Post town | York |
| Postcode | YO11 2HG |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE2 North Yorkshire |
| ITL 3 | TLE22 North Yorkshire |
| Local authority | North Yorkshire |
| Electoral ward | Castle |
| Westminster constituency | Scarborough and Whitby |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CLEAR SKIES SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48781000 - System management software package
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 27 Jul 2020 at 06:34 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/f5a358fc-4a81-4ae2-9a9e-3c8ff0e238c3
- 18 Jun 2020 at 10:58 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5a7d18f1-f2c2-443d-bd26-5e15172dc062
- 3 Jun 2020 at 18:30 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1ce51900-bffb-4e56-93bf-811996f613db

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/f5a358fc-4a81-4ae2-9a9e-3c8ff0e238c3
  26th July 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/5a7d18f1-f2c2-443d-bd26-5e15172dc062
  18th June 2020 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/1ce51900-bffb-4e56-93bf-811996f613db
  3rd June 2020 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.scarborough.gov.uk/

## Provenance

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