--- title: "Request for Information for Research Registration and Ethical Approval System" ocid: "ocds-b5fd17-22fc3a3f-0ca0-4f46-aca0-660534b540a8" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-22fc3a3f-0ca0-4f46-aca0-660534b540a8" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-22fc3a3f-0ca0-4f46-aca0-660534b540a8.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-22fc3a3f-0ca0-4f46-aca0-660534b540a8.json" source: "Contracts Finder" current_stage: "Planning" buyer: "UNIVERSITY COLLEGE LONDON" published: "2019-07-24" --- # Request for Information for Research Registration and Ethical Approval System Buyer: UNIVERSITY COLLEGE LONDON Current stage: Planning OCID: ocds-b5fd17-22fc3a3f-0ca0-4f46-aca0-660534b540a8 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-22fc3a3f-0ca0-4f46-aca0-660534b540a8) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-22fc3a3f-0ca0-4f46-aca0-660534b540a8.json) ## Summary The University College London (UCL) is initiating a Request for Information for a Research Registration and Ethical Approval System, aimed at enhancing research integrity and ensuring compliance with data protection regulations. This procurement is currently in the planning stage, with a key engagement deadline set for 18 August 2019. The project falls under the Software package and information systems category, and the procurement will be managed via the In-Tend system, located in London, United Kingdom. This tender presents significant opportunities for small and medium-sized enterprises (SMEs) specialising in software development, particularly those with experience in ethical research systems and data management. Businesses that can demonstrate the ability to create integrated systems with user-friendly single-sign-on capabilities and robust monitoring features will find themselves well-suited to compete in this process, potentially leading to further collaborations with UCL. ## Notice Background to the Project / Contract: UCL considers high standards of research integrity across all of its activities to be of the utmost importance. Two key areas are ensuring that research is conducted ethically and that research complies with relevant data protection legislation. These areas are supported by two existing governance processes: data protection registration and ethical review. The UCL is looking to purchase a system that will support both processes by creating a single record for applicants linked to their application, and enable the seamless and simultaneous review through both processes on submission. The system will need to support multiple reviews for each application, filtering the application to appropriate reviews based on information submitted. The system should also link with other supporting systems to create a single institutional record of research and approvals. Users (both staff and students) will need to access the system using a single-sign-on. The requirement: Below are some of the high-level requirement that a system will need to fulfil: * Generate Ethics Review unique reference number * Generate Data Protection unique reference number * Enable different levels of permission * Enable email notifications * Ability to assign tasks, review and sign-off the application within the system * Distinguish between type of risk (form based) and allocate to the appropriate review level * Include individual dashboards for users and timeline trackers for applications * Include a variety of report functions * Future Integration with relevant UCL systems, such as Worktribe, HR as an example Additional information: The process will be managed via our In-Tend system. If you are interested in participating in this Tender you will need to register your company on In-tend and then express an interest in the opportunity. The Tender documentation will then be released to you. If your company has already registered on the system, but you need alternative/additional staff added to your registration for this opportunity, please do let me know so that we update the system. If you do not have the correct staff registered for your company you may miss key email alerts sent out during the process. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/d3c7c96d-9a9b-4eae-b8dd-1567e260ad4d | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Jul 2019 | | Submission deadline | Not specified | | Future notice date | 18 Aug 2019 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY COLLEGE LONDON | | Locality | LONDON | | Post town | Central London | | Postcode | WC1E 6BT | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI36 Camden | | Local authority | Camden | | Electoral ward | Bloomsbury | | Westminster constituency | Holborn and St Pancras | | Delivery location | TLI London | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 24 Jul 2019 at 15:05 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/d3c7c96d-9a9b-4eae-b8dd-1567e260ad4d - 24 Jul 2019 at 14:31 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/d3c7c96d-9a9b-4eae-b8dd-1567e260ad4d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/d3c7c96d-9a9b-4eae-b8dd-1567e260ad4d 24th July 2019 - Early engagement notice on Contracts Finder - https://in-tendhost.co.uk/ucl/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-22fc3a3f-0ca0-4f46-aca0-660534b540a8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-22fc3a3f-0ca0-4f46-aca0-660534b540a8.json.