---
title: "Digitisation Studio Equipment Maintenance"
ocid: "ocds-b5fd17-23019bbc-65fb-425e-b18d-1321c4e03a4a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-23019bbc-65fb-425e-b18d-1321c4e03a4a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-23019bbc-65fb-425e-b18d-1321c4e03a4a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-23019bbc-65fb-425e-b18d-1321c4e03a4a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE NATIONAL ARCHIVES"
published: "2025-03-31"
---

# Digitisation Studio Equipment Maintenance

Buyer: THE NATIONAL ARCHIVES  
Current stage: Award  
OCID: ocds-b5fd17-23019bbc-65fb-425e-b18d-1321c4e03a4a

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## Summary

The National Archives has completed the procurement process to appoint a contractor for the maintenance of imaging equipment within its Digitisation Studio. This contract falls under the industry categories of office and computing machinery and repair and maintenance services. The procurement was conducted using an open procedure method, with the tender period concluding on 15th March 2024. The contract period will span from 1st April 2024 to 31st March 2026. Key stakeholders include The National Archives as the buying organisation located in Richmond, England, and Icam Archives Systems Ltd, an SME, as the appointed supplier. The total value of the awarded contract is £59,564 GBP.

This tender opens up significant opportunities for SMEs specialising in equipment maintenance, particularly those familiar with imaging and digitisation technology. Companies within the office and electrical machinery sectors stand to benefit from this contract, providing ongoing business and leading to potential growth through long-term engagement with The National Archives. With a location in Richmond, businesses operating nearby or having a robust service delivery capacity will be well-positioned to compete effectively for future similar tenders.

## Notice

The National Archives is seeking to appoint a maintenance contractor for some of its imaging equipment.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4ae63d43-ada2-4be2-b7dc-79ead511b78b |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Mar 2025 |
| Submission deadline | 15 Mar 2024 |
| Future notice date | Not specified |
| Award date | 21 Mar 2024 |
| Contract period | 31 Mar 2024 - 31 Mar 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £59,564 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE NATIONAL ARCHIVES |
| Locality | RICHMOND |
| Post town | Twickenham |
| Postcode | TW9 4DU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI7 Outer London - West and North West |
| ITL 3 | TLI75 Hounslow and Richmond upon Thames |
| Local authority | Richmond upon Thames |
| Electoral ward | Kew |
| Westminster constituency | Richmond Park |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ICAM ARCHIVES SYSTEMS |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 50 - Repair and maintenance services

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 50000000 - Repair and maintenance services

## Release History

- 31 Mar 2025 at 09:48 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4ae63d43-ada2-4be2-b7dc-79ead511b78b
- 4 Apr 2024 at 13:20 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4ae63d43-ada2-4be2-b7dc-79ead511b78b

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/4ae63d43-ada2-4be2-b7dc-79ead511b78b
  31st March 2025 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/9f8dcb9f-772b-4009-b285-7aec8e3aa887

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-23019bbc-65fb-425e-b18d-1321c4e03a4a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-23019bbc-65fb-425e-b18d-1321c4e03a4a.json.