--- title: "ICT20016 Home to School and Specialised Passenger Transport Planning and Management Solution" ocid: "ocds-b5fd17-2311285d-65b1-48fc-97e0-2ef787c3d365" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2311285d-65b1-48fc-97e0-2ef787c3d365" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2311285d-65b1-48fc-97e0-2ef787c3d365.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-2311285d-65b1-48fc-97e0-2ef787c3d365.json" source: "Contracts Finder" current_stage: "Tender" buyer: "DERBYSHIRE COUNTY COUNCIL" published: "2022-08-16" --- # ICT20016 Home to School and Specialised Passenger Transport Planning and Management Solution Buyer: DERBYSHIRE COUNTY COUNCIL Current stage: Tender OCID: ocds-b5fd17-2311285d-65b1-48fc-97e0-2ef787c3d365 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-2311285d-65b1-48fc-97e0-2ef787c3d365) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-2311285d-65b1-48fc-97e0-2ef787c3d365.json) ## Summary The Derbyshire County Council has initiated a procurement process for the "ICT20016 Home to School and Specialised Passenger Transport Planning and Management Solution" in the industry category of industry specific software package. The tender, with an estimated value of GBP 450,000, is in the Open procedure stage. The deadline for tender submissions is 5th September 2022. The contract is planned to start on 30th April 2023 and potentially last for 10 years. This procurement opportunity from Derbyshire County Council offers a chance for businesses specializing in industry specific software packages to compete. Small and medium enterprises (SMEs) are particularly encouraged to participate. The contract is tailored to create a hosted solution for transport planning and management, providing opportunities for businesses looking to offer innovative software solutions for passenger transportation services. Businesses with expertise in software development and service provision for transportation optimization are well-suited to engage in this tender process. ## Notice The Council is seeking to procure a hosted solution with a secure user interface, accessible through a web-based browser to manage, schedule and optimise passengers and journeys for Home to School (both mainstream and specialised) and Adult Social Care transport. The Solution will comprise: Software; On-line data storage; and Associated Services. Currently the Transport Service has to manually input the majority of data to plan and coordinate passengers travelling together to establishments taking into account home location, individual special needs, arrival times, vehicle capacity, acceptable travel duration for journeys etc. The route planning and optimisation is undertaken manually and then manually recorded in the current system. The Service wishes to reduce its reliance on the knowledge of its individual officers and manual data entry and purchase a solution that will record and manage the optimisation of the journeys required to meet service requests/demand, using rules and criteria that can be set by its users, to calculate the most efficient use of vehicles, and routes, calculating and managing potential cost. This could be displayed on a map via a dashboard which shows the types of transport, number of passengers and capacity in a particular location or by showing journeys to a chosen establishment or both. The Council uses a separate system called Proactis to record and maintain its list of approved transport operators. These records are held within a DPS (Dynamic Purchasing System), a framework that is used to award contracts by undertaking further mini competition exercises and Contracts are awarded via the Proactis System. The awards are done via the Proactis System. Currently the details of the contracts that are awarded under the DPS are manually inputted into the current Routewise system. Electronic hard copies of the contracts are stored in the Councils EDRM which is supplied by Open Text version 16.2 as the current system does not have a facility to store this documentation against a contract or operator. The Council recently started implementation of the Granicus CRM solution to manage interactions with its citizens. The Transport Service intends to use a form in this system to collect all relevant information from parents/carers and professionals, with the relevant approvals process to enable service requests for transport to be arranged. The Service would like a way to seamlessly process the data contained in this form via input into the Transport Management solution without the need for manual rekeying. The contract will include options to extend the contract by 5 periods of 12 months meaning the potential length is 10 years. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/541a79cf-1ed4-411d-98f7-f20520695aa3 | | Notice type | Tender Notice | | Procurement type | Dynamic | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Aug 2022 | | Submission deadline | 5 Sep 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 29 Apr 2023 - 29 Apr 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £450,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DERBYSHIRE COUNTY COUNCIL | | Locality | MATLOCK | | Post town | Derby | | Postcode | DE4 3AG | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF13 South and West Derbyshire | | Local authority | Derbyshire Dales | | Electoral ward | Matlock West | | Westminster constituency | Derbyshire Dales | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48100000 - Industry specific software package ## Release History - 16 Aug 2022 at 12:33 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/541a79cf-1ed4-411d-98f7-f20520695aa3 - 19 Jul 2022 at 10:29 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/549b82fa-fc08-4820-bc75-86a4ce138769 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/541a79cf-1ed4-411d-98f7-f20520695aa3 16th August 2022 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/549b82fa-fc08-4820-bc75-86a4ce138769 19th July 2022 - Opportunity notice on Contracts Finder - https://procontract.due-north.com/Advert?advertId=e8948638-0707-ec11-810d-005056b64545 Advert ## Notice URLs - http://www.derbyshire.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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