---
title: "Revenues and Benefits Electronic Document Records Management and Workflow Software Solution"
ocid: "ocds-b5fd17-23b19fd5-cefd-4a71-8b8a-aa0f97260006"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-23b19fd5-cefd-4a71-8b8a-aa0f97260006"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-23b19fd5-cefd-4a71-8b8a-aa0f97260006.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-23b19fd5-cefd-4a71-8b8a-aa0f97260006.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "COMPASS POINT BUSINESS SERVICES (EAST COAST) LTD"
published: "2019-09-23"
---

# Revenues and Benefits Electronic Document Records Management and Workflow Software Solution

Buyer: COMPASS POINT BUSINESS SERVICES (EAST COAST) LTD  
Current stage: Award  
OCID: ocds-b5fd17-23b19fd5-cefd-4a71-8b8a-aa0f97260006

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## Summary

The procurement process is for the "Revenues and Benefits Electronic Document Records Management and Workflow Software Solution" issued by Compass Point Business Services (East Coast) Ltd, located in Lincoln, United Kingdom. This contract, classified under document management software, is currently at the Award stage, with the contract period beginning on 8 July 2019 and ending on 7 July 2023. The total contract value is £390,000, and the procurement method used is the Restricted Procedure, which requires interested parties to submit tenders by the deadline of 24 April 2019.

This tender presents an opportunity for businesses specialising in IT software solutions, especially those experienced in document management systems and workflow software. Small and medium-sized enterprises (SMEs) may find it particularly advantageous, as the tender encourages their participation. Companies with capabilities in integrating software within existing infrastructures and providing ongoing maintenance and support would be well-suited to compete for this contract, especially as the successful contractor may also engage in future expansions of service areas beyond the primary department.

## Notice

Compass Point Business Services (East Coast) Ltd (the Company), is owned by the East Lindsey District Council and the South Holland District Council. The Company is inviting tenders for the supply and maintenance of a Revenues and Benefits Electronic Document Records Management and Workflow IT Software System (''the Software Solution''), to be hosted on the Company's premises. The Company shall procure the System in accordance with the Public Contract Regulations 2015 (''PCR'') utilising the Restricted Procedure as set out in Regulation 28 PCR. The Software Solution shall support up to one hundred and seventy two (172) users at the start of the Contract, excluding Company's System Administrators who shall be providing technical support. The Software Solution shall be capable for use across all of the Company's Service Areas. The Company is seeking to enhance its capability to capture, retain and access information through the introduction of an enterprise-wide Software Solution for primary use within the Revenues and Benefits department but with future capability, if required, to roll the same functionalities out to other departments, including for example Human Resources and Finance. The Contractor shall provide bespoke quotations of any future requirements. Bidders shall demonstrate that the Software Solutions shall meet this need and shall integrate within the Company's existing IT Infrastructure as outlined within the procurement documentation. The successful Contractor shall be responsible for providing the services, liaising closely with the Company's Contract Manager. The Contract shall be let for an initial period of four (4) years intended to commence on 08 July 2019 with the option to extend for further six (6) years at a two (2) years intervals of up to a maximum contract period of ten (10) years. Additional information: Tender documents for this procurement can be found at https://procontract.due-north.com/opportunities

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/eeb1ba7d-bf4e-4be9-a932-1581d38c1ac2 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Sep 2019 |
| Submission deadline | 24 Apr 2019 |
| Future notice date | Not specified |
| Award date | 19 Aug 2019 |
| Contract period | 25 Aug 2019 - 25 Aug 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £390,000 |
| Lots value | Not specified |
| Awards value | £170,938 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | COMPASS POINT BUSINESS SERVICES (EAST COAST) LTD |
| Locality | LINCOLN |
| Post town | Lincoln |
| Postcode | LN1 1BA |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF3 Lincolnshire |
| ITL 3 | TLF30 Lincolnshire CC |
| Local authority | Lincoln |
| Electoral ward | Carholme |
| Westminster constituency | Lincoln |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | NORTHGATE PUBLIC SERVICES (UK |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48311000 - Document management software package
- 72317000 - Data storage services
- 72512000 - Document management services
- 79996000 - Business organisation services
- 79999100 - Scanning services

## Release History

- 23 Sep 2019 at 13:57 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/eeb1ba7d-bf4e-4be9-a932-1581d38c1ac2
- 25 Mar 2019 at 10:45 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5f467f1c-97e8-4ff0-b72c-05d222919793

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/eeb1ba7d-bf4e-4be9-a932-1581d38c1ac2
  23rd September 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/5f467f1c-97e8-4ff0-b72c-05d222919793
  25th March 2019 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.pspsl.co.uk
- https://procontract.due-north.com/opportunities

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-23b19fd5-cefd-4a71-8b8a-aa0f97260006. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-23b19fd5-cefd-4a71-8b8a-aa0f97260006.json.