---
title: "SAP Archiving Solution"
ocid: "ocds-b5fd17-23b40fcf-ccbe-40cd-8aca-a0a57481e1a6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-23b40fcf-ccbe-40cd-8aca-a0a57481e1a6"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-23b40fcf-ccbe-40cd-8aca-a0a57481e1a6.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-23b40fcf-ccbe-40cd-8aca-a0a57481e1a6.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "STAFFORDSHIRE COUNTY COUNCIL"
published: "2017-12-05"
---

# SAP Archiving Solution

Buyer: STAFFORDSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-23b40fcf-ccbe-40cd-8aca-a0a57481e1a6

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## Summary

Staffordshire County Council is seeking a provider for the "SAP Archiving Solution" tender, aimed at transitioning their HR, Payroll, and Finance data to an alternative solution due to the end of their current SAP contract in 2017. The procurement process is currently in the award stage, having previously closed on 22 May 2017. The project, classified under the software package and information systems category (CPV 48000000), is located in the West Midlands, UK. The total contract value is £1,200,000, with a minimum value of £800,000, and the contract period is set from 1 July 2017 to 1 July 2027.

This tender creates significant opportunities for businesses specialising in software solutions, particularly those capable of providing archiving services and systems integration. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) would be well-suited to compete for this contract, given the emphasis on innovative data management capabilities and user-friendly retrieval processes in the bid requirements. Companies with experience in transitioning legacy data systems and ensuring compliance with legal data retention standards will have a competitive advantage.

## Notice

SAP is currently used to store all HR, Payroll and Finance data. Any historic data which must kept for legal, regulatory or operational reasons must be transitioned to an alternative solution in order to not be reliant on a fully operational and supplier supported SAP system when the existing contract ends at the end of 2017. SCC is looking for a provider that will "lift and shift" their existing instance of SAP, create an archive solution and subsequently host it off SCC premises. Consideration also needs to be given to how potential solutions will be able to ensure retention of SAP data and OpenText integrations, and the subsequent retrieval of this data by the end user. In terms of high level functionality any solution must allow for SCC users to be able to retrieve and report on data themselves in a timely manner through the current recognised SAP interface. Furthermore, data that has been lifted and shifted into the archive solution must be read-only. No archiving activity has taken place to date and as a result the current SAP system contains all HR, Payroll and financial data stored over the past 13 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b43f9f42-9fb4-4430-880f-2d8e0c71eaf2 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Not specified |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Dec 2017 |
| Submission deadline | 22 May 2017 |
| Future notice date | Not specified |
| Award date | 30 Sep 2017 |
| Contract period | 1 Oct 2017 - 1 Jul 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,200,000 |
| Lots value | Not specified |
| Awards value | £561,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | STAFFORDSHIRE COUNTY COUNCIL |
| Locality | STAFFORD |
| Post town | Stoke-on-Trent |
| Postcode | ST16 2LP |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG24 Staffordshire CC |
| Local authority | Stafford |
| Electoral ward | Forebridge |
| Westminster constituency | Stafford |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KEYTREE |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72252000 - Computer archiving services

## Release History

- 5 Dec 2017 at 10:07 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/b43f9f42-9fb4-4430-880f-2d8e0c71eaf2
- 19 Apr 2017 at 07:30 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/805c7531-a1d7-4a6d-8618-c7a25d102f7b

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/b43f9f42-9fb4-4430-880f-2d8e0c71eaf2
  5th December 2017 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/805c7531-a1d7-4a6d-8618-c7a25d102f7b
  19th April 2017 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/5f5d4991-bcaf-4a34-82d1-7ff79a19d8f6
  SCC E-Tendering Portal User Guide
- https://supplierlive.proactisp2p.com/Account/Login
  E-Tending Portal

## Notice URLs

- http://www.staffordshire.gov.uk/business/procurement/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-23b40fcf-ccbe-40cd-8aca-a0a57481e1a6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-23b40fcf-ccbe-40cd-8aca-a0a57481e1a6.json.