---
title: "BTP Central Library"
ocid: "ocds-b5fd17-24af2e09-616d-4219-85c4-08cb223c020d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-24af2e09-616d-4219-85c4-08cb223c020d"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-24af2e09-616d-4219-85c4-08cb223c020d.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-24af2e09-616d-4219-85c4-08cb223c020d.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BRITISH TRANSPORT POLICE"
published: "2023-05-24"
---

# BTP Central Library

Buyer: BRITISH TRANSPORT POLICE  
Current stage: Award  
OCID: ocds-b5fd17-24af2e09-616d-4219-85c4-08cb223c020d

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## Summary

The British Transport Police is tendering for a consultant to design a digital repository called "BTP Central Library" for managing digital records in compliance with various legislative requirements and guidance. The tender was published on 27th January with a deadline of 10th February. The procurement method is a limited competitive quotation, and the contract period is estimated to start on 13th February and end on 31st March. The buying organisation is based in London, England, and the procurement falls under IT services and research and development services.

This procurement opportunity for designing the BTP Central Library offers business growth potential for IT service providers and consultants specialising in software development, digital archiving, and consultancy services. Small and medium-sized enterprises (SMEs) are well-suited for this tender opportunity. The project requires expertise in compliance with legislative and guidance requirements related to data protection and archiving. The estimated contract value is £24,000 in GBP.

## Notice

The British Transport Police require a consultant to assess, advise, guide and design a BTP Force Library. It is not to replace any existing systems or processes but to provide a unique storage area specifically for digital records to be deposited, actively managed, reviewed and disposed of when needed. BTP requires a central, digital repository for an unspecified number of records that is able to be added to and adapted over time and fulfils a number of criteria. The library will be owned and managed by the Force Records Management team but will potentially have the option for input, collation and review of the records held from several functions and roles within the force. Based on existing systems it is likely that a SharePoint site would be a good option (and the force is already using SharePoint to a degree) but if other options fit the criteria more explicitly these are to be considered against the known requirements. The Force requires a library to comply with several legislative and NPCC (National Police Chiefs Council) guidance requirements, specifically NPCC National Retention Schedule / Force Retention Schedules, Data Protection legislation, Freedom of Information Act (FoI), Management of Police Information (MoPI) and Archiving in the public interest. The consultant(s) should seek to assess the requirements of the library and provide the best solution. They are required to provide the methodology of the system, technical and practical processes and policies, details on resourcing and support requirements and any additional soft/hardware needed to achieve this. They are also required to provide the approximate cost for the system and the potential professional services to assist BTP in installation, configuration etc. This RFQ has been published 27th January with a deadline of 12:00 hrs 10th February. Please note the contract start and end dates are estimated and are to be confirmed. The RFQ contains full information about the requirement, including the specification and submission requirements which can be requested by contacting CommercialBuyingTeam@btp.police.uk

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5afde417-3544-4060-a557-93726e5942f6 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Competitive quotation (below threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 May 2023 |
| Submission deadline | 10 Feb 2023 |
| Future notice date | Not specified |
| Award date | 3 Mar 2023 |
| Contract period | 8 Mar 2023 - 31 Mar 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £24,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BRITISH TRANSPORT POLICE |
| Locality | LONDON |
| Post town | North West London |
| Postcode | NW1 9LN |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI36 Camden |
| Local authority | Camden |
| Electoral ward | Camden Town |
| Westminster constituency | Holborn and St Pancras |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IN-FORM CONSULT |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 73 - Research and development services and related consultancy services

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 73000000 - Research and development services and related consultancy services

## Release History

- 24 May 2023 at 15:24 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/5afde417-3544-4060-a557-93726e5942f6
- 27 Jan 2023 at 10:51 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/62dbde8a-1f0c-44c8-8d29-15ebb0536dac

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/5afde417-3544-4060-a557-93726e5942f6
  24th May 2023 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/62dbde8a-1f0c-44c8-8d29-15ebb0536dac
  27th January 2023 - Opportunity notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-24af2e09-616d-4219-85c4-08cb223c020d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-24af2e09-616d-4219-85c4-08cb223c020d.json.