---
title: "Invitation to Tender (ITT) Stage for the Provision of a Cleanroom and other Laboratory Management System (CMS)"
ocid: "ocds-b5fd17-25424e1b-4c4f-47b2-ad61-4ce130b8e346"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-25424e1b-4c4f-47b2-ad61-4ce130b8e346"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-25424e1b-4c4f-47b2-ad61-4ce130b8e346.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-25424e1b-4c4f-47b2-ad61-4ce130b8e346.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "UNIVERSITY OF SOUTHAMPTON"
published: "2021-05-24"
---

# Invitation to Tender (ITT) Stage for the Provision of a Cleanroom and other Laboratory Management System (CMS)

Buyer: UNIVERSITY OF SOUTHAMPTON  
Current stage: Tender  
OCID: ocds-b5fd17-25424e1b-4c4f-47b2-ad61-4ce130b8e346

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## Summary

The University of Southampton is currently in the tender stage for the "Invitation to Tender (ITT) Stage for the Provision of a Cleanroom and other Laboratory Management System (CMS)". The procurement notice was published on 24 May 2021, and the tender period will close on 22 June 2021. This procurement falls under the planning systems category and has a total contract value of £185,000. The successful contract will commence on 19 July 2021 and is expected to run until 31 January 2026. Interested bidders can submit their proposals through the electronic tendering tool, In-Tend, and must ensure they are registered to access all required documentation.

This tender offers significant opportunities for businesses, particularly small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations with expertise in planning, laboratory management systems, and software solutions. Those companies engaged in providing analytical, scientific, and technical planning services will be well-positioned to compete. Engaging in this procurement process will enable businesses to enter into a long-term partnership with the University, potentially leading to further contracts in the research and development sector.

## Notice

The University' (of Southampton's) Zepler Institute is looking to replace its current Cleanroom and other Laboratory Management System ("CMS") system, called "The Living Database", provided by PhoeniX BV. The Universities current CMS performs the following primary functions: a. Tool booking, b. Tool & user management (downtime, user access etc), c. Training management, d. Tool income management via finance, e. Tool performance reporting, PhoeniX has indicated that their support of The Living Database will come to an end in July 2021, resulting in the need to undertake this procurement exercise. Further details are provided in the attached Invitation To Tender Document Set (File 2) Appendix 1: Specification. Additional information: The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal. Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal. Further instructions for the submission of Invitation to Tender responses are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return. 8. Click the red "Submit Return" button. Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University. Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the con

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/06958d1b-82d0-4899-95e2-dccfdee164f5 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 May 2021 |
| Submission deadline | 22 Jun 2021 |
| Future notice date | 1 Apr 2021 |
| Award date | Not specified |
| Contract period | 18 Jul 2021 - 31 Jan 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £185,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF SOUTHAMPTON |
| Locality | SOUTHAMPTON |
| Post town | Southampton |
| Postcode | SO17 1BJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ32 Southampton |
| Local authority | Southampton |
| Electoral ward | Portswood |
| Westminster constituency | Southampton Test |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 71 - Architectural, construction, engineering and inspection services
- 73 - Research and development services and related consultancy services

### Codes

- 30196000 - Planning systems
- 48460000 - Analytical, scientific, mathematical or forecasting software package
- 48610000 - Database systems
- 71356400 - Technical planning services
- 73111000 - Research laboratory services

## Release History

- 24 May 2021 at 15:19 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/06958d1b-82d0-4899-95e2-dccfdee164f5
- 5 Mar 2021 at 14:21 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/0eeb789a-616d-49e9-abe7-619ac78d04c5

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/06958d1b-82d0-4899-95e2-dccfdee164f5
  24th May 2021 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/0eeb789a-616d-49e9-abe7-619ac78d04c5
  5th March 2021 - Early engagement notice on Contracts Finder

## Notice URLs

- https://in-tendhost.co.uk/universityofsouthampton

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-25424e1b-4c4f-47b2-ad61-4ce130b8e346. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-25424e1b-4c4f-47b2-ad61-4ce130b8e346.json.