---
title: "Supplier Hosted Physical Records Management and File Tracking System"
ocid: "ocds-b5fd17-2548ee04-b0c9-446a-8d30-ce0620176eb6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2548ee04-b0c9-446a-8d30-ce0620176eb6"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2548ee04-b0c9-446a-8d30-ce0620176eb6.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-2548ee04-b0c9-446a-8d30-ce0620176eb6.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "LEICESTERSHIRE COUNTY COUNCIL"
published: "2025-05-15"
---

# Supplier Hosted Physical Records Management and File Tracking System

Buyer: LEICESTERSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-2548ee04-b0c9-446a-8d30-ce0620176eb6

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-2548ee04-b0c9-446a-8d30-ce0620176eb6)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-2548ee04-b0c9-446a-8d30-ce0620176eb6.json)

## Summary

The public procurement process for a Supplier Hosted Physical Records Management and File Tracking System was conducted by Leicestershire County Council, based in Leicester, England. This open procedure, classified under business services like law, marketing, consulting, recruitment, printing, and security, has reached the award stage, completed on 15th May 2025. The contract was awarded to Switchstance Limited, an SME located in Sheffield, with a contract period spanning from 16th May 2025 to 20th August 2028. The total contract value is £112,920.63, and the tender targeted businesses capable of managing physical files in both offsite and onsite storage locations. The initial tender period concluded on 14th March 2025.

This procurement presents a significant opportunity for businesses specialising in file management and tracking systems to demonstrate their capability in a demanding sector. With a focus on SMEs and the clear requirement for a robust records management system, businesses with experience in providing similar services to local government or large organisations will find this contract adds to their portfolio and operational experience. Enterprises offering innovative solutions in records management can leverage this contract as an opportunity to establish themselves as competitive players in the public sector procurement landscape.

## Notice

The provision of a supplier Hosted Physical Records Management and File Tracking System to manage physical files in both offsite and onsite storage locations.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e383e8a9-1193-415d-ae93-802da0b2ca63 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 May 2025 |
| Submission deadline | 14 Mar 2025 |
| Future notice date | Not specified |
| Award date | 14 May 2025 |
| Contract period | 15 May 2025 - 20 Aug 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £112,920 |
| Lots value | Not specified |
| Awards value | £112,920 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LEICESTERSHIRE COUNTY COUNCIL |
| Locality | LEICESTER |
| Post town | Leicester |
| Postcode | LE3 8RA |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF22 Leicestershire CC and Rutland |
| Local authority | Blaby |
| Electoral ward | Glenfield Faire |
| Westminster constituency | Mid Leicestershire |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SWITCHSTANCE |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security

## Release History

- 15 May 2025 at 14:26 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/e383e8a9-1193-415d-ae93-802da0b2ca63

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/e383e8a9-1193-415d-ae93-802da0b2ca63
  15th May 2025 - Awarded contract notice on Contracts Finder
- https://procontract.due-north.com/Advert?advertId=f61fe08a-37f0-ef11-8134-005056b64545
  Advert

## Notice URLs

- https://www.eastmidstenders.org/index.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2548ee04-b0c9-446a-8d30-ce0620176eb6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2548ee04-b0c9-446a-8d30-ce0620176eb6.json.