---
title: "Room Booking system"
ocid: "ocds-b5fd17-255b9b98-3de3-4a92-bd91-8a7e864dd912"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-255b9b98-3de3-4a92-bd91-8a7e864dd912"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-255b9b98-3de3-4a92-bd91-8a7e864dd912.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-255b9b98-3de3-4a92-bd91-8a7e864dd912.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "Coventry & Warwickshire Partnership NHS Foundation Trust"
published: "2026-09-15"
---

# Room Booking system

Buyer: Coventry & Warwickshire Partnership NHS Foundation Trust  
Current stage: Award  
OCID: ocds-b5fd17-255b9b98-3de3-4a92-bd91-8a7e864dd912

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-255b9b98-3de3-4a92-bd91-8a7e864dd912)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-255b9b98-3de3-4a92-bd91-8a7e864dd912.json)

## Summary

Coventry & Warwickshire Partnership NHS Foundation Trust procured a room booking system, classified as an IT software package (CPV 48517000). The requirement is categorised as a service and is for use at the Trust’s site in Coventry, West Midlands. The system is intended to support the Trust’s room-booking needs. The buyer is a NHS foundation trust based in Coventry. The opportunity was suitable for small and medium-sized enterprises, indicating that the requirement could be delivered by an appropriately resourced specialist software provider rather than only by a large technology company. The selected supplier, Severnsoft trading as Essential Computing, is itself recorded as an SME and is based in Clevedon, North Somerset.

The procurement has been completed and awarded. It used a selective procedure as a call-off from a framework agreement. Severnsoft trading as Essential Computing was awarded the contract on 15 September 2026. The award value is £245,463. The contract runs from 1 October 2026 to 30 September 2029. The tender’s upper estimated value was £245,000. The tender record shows a submission deadline of 15 September 2026 at 12:00, before the award was recorded. The published outcome identifies one supplier and one room-booking-system requirement. The award is active, and the contracting authority is Coventry & Warwickshire Partnership NHS Foundation Trust. The procurement was evaluated through the framework call-off route; no separate award weighting or scoring basis is recorded in the available process information.

For a supplier that did not win this contract, the award is evidence of demand from an NHS foundation trust for a dedicated room-booking system delivered through a framework call-off. A credible competitor for a future requirement would need a proven room-booking software product, the technical capability to configure and deploy it for a public healthcare organisation, and sufficient delivery capacity to support a multi-year contract. The successful supplier’s SME status shows that this scale of requirement can be addressed by a smaller specialist technology business. Firms should therefore assess their framework access, public-sector procurement route, relevant software references and ability to provide reliable implementation and ongoing service for an NHS trust. The requirement is specific to room-booking technology, rather than general IT supply.

## Notice

Room Booking system

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/92aca522-5919-4743-bc39-45c5805f2bf5 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 15 Sep 2026 |
| Contract period | 1 Oct 2026 - 30 Sep 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £245,000 |
| Lots value | Not specified |
| Awards value | £245,463 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Coventry & Warwickshire Partnership NHS Foundation Trust |
| Locality | COVENTRY |
| Postcode area | Coventry |
| Postcode | CV6 6NY |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG33 Coventry |
| Local authority | Coventry |
| Electoral ward | Longford |
| Westminster constituency | Coventry East |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SevernSoft Limited |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48517000 - IT software package

## Release History

- 15 Sep 2026 at 13:05 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/92aca522-5919-4743-bc39-45c5805f2bf5

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/92aca522-5919-4743-bc39-45c5805f2bf5
  15th September 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-255b9b98-3de3-4a92-bd91-8a7e864dd912. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-255b9b98-3de3-4a92-bd91-8a7e864dd912.json.