--- title: "Supply of Case Note Folders to the University Hospitals Birmingham NHS Foundation Trust" ocid: "ocds-b5fd17-2573e554-71f3-44b1-9a38-e2afb9d8c419" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2573e554-71f3-44b1-9a38-e2afb9d8c419" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2573e554-71f3-44b1-9a38-e2afb9d8c419.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-2573e554-71f3-44b1-9a38-e2afb9d8c419.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST" published: "2020-12-01" --- # Supply of Case Note Folders to the University Hospitals Birmingham NHS Foundation Trust Buyer: UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST Current stage: Tender OCID: ocds-b5fd17-2573e554-71f3-44b1-9a38-e2afb9d8c419 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-2573e554-71f3-44b1-9a38-e2afb9d8c419) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-2573e554-71f3-44b1-9a38-e2afb9d8c419.json) ## Summary The University Hospitals Birmingham NHS Foundation Trust is seeking suppliers for the "Supply of Case Note Folders" through an open procurement process aimed at acquiring goods. The contract is targeted for delivery to the Medical Records Department and is set for a duration of 2 years, with the possibility of a 1-year extension, running from 1st February 2021 to 31st January 2023, as well as a potential third-year extension contingent on changing requirements. The submission deadline for tenders is 24th December 2020, with the procurement located in the West Midlands, United Kingdom. The contract is valued at £195,000, with a minimum value of £130,000. Interested parties can access tender documents via the eSourcing portal. This tender presents significant opportunities for businesses specialising in printed matter, particularly companies that can deliver high-quality folders and related products. Small and medium-sized enterprises (SMEs) are encouraged to participate, as this contract is suitable for them. Suppliers who can demonstrate adaptability in their product offerings, especially in relation to evolving electronic record-keeping needs, will be well-positioned to compete. Companies wanting to grow their footprint in the NHS supply chain should consider responding, making sure to register on the eSourcing portal for access to essential documents and guidance on the tender process. ## Notice University Hospitals Birmingham NHS Foundation Trust is looking to put a contract in place for the supply of case note folders for the Trust on behalf of the Medical Records Department. The BHA Shared Procurement Service provides support to seven trusts. By expressing an interest to the tender the ITT documents, specification required, offer schedule and sample artwork will be visible to potential suppliers. The case note folder contract will be for the period of 2 years + 1 year option to extend 1/2/21-31/1/23 with option to 31/1/24, with a codicil of extending for a 3rd year, but with the proviso of a possible change in folder stock requirements in the contract, as the way forward with electronic is more progressed, which is looking towards 2022 onwards. The supply of the new joint case note folder for QEH and HGS is linked to the Trust's Patient Administration System "OCEANO" Additional information: Link to eSourcing Portal https://nhs.bravosolution.co.uk How to register. Register your company on the eSourcing portal (this is only required once)-Browse to the eSourcing Portal: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html and click the link to register-Accept the terms and conditions and click "continue"-Enter your correct business and user details-Note the username you chose and click "Save" when complete-You will shortly receive an email with your unique password (please keep this secure). 2. Express an interest to the Tender-Login to the portal with the username/password-Click the "PQQs/ITTs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)-Browse the ITTs (there may be more than one page) and select "itt"_31269 by clicking on it.-Click the "Express Interest" button at the top of the page-This will move the PQQ/ITT into your "My PQQs/My ITTs" page. (This is a secure area reserved for your projects only)-You can now access any attachments by clicking "Buyer Attachments" in the "PQQ/ITT" Details box 3. Responding to the Tender-Click "My Response" under "PQQ/ITT Details", you can choose to "Create Response" or to "Decline to Respond" (please give a reason if declining)-You can now use the "Messages" function to communicate with any buyer and seek any clarification-Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT-There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the "Submit Response" button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/828b443b-6677-4cb0-994f-96f0e7afed7c | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Dec 2020 | | Submission deadline | 24 Dec 2020 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Feb 2021 - 31 Jan 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £195,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B15 1NU | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Edgbaston | | Westminster constituency | Birmingham Edgbaston | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 22 - Printed matter and related products ### Codes - 22000000 - Printed matter and related products - 22852000 - Folders ## Release History - 1 Dec 2020 at 11:13 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/828b443b-6677-4cb0-994f-96f0e7afed7c ## Documents - https://www.contractsfinder.service.gov.uk/Notice/828b443b-6677-4cb0-994f-96f0e7afed7c 1st December 2020 - Opportunity notice on Contracts Finder - https://nhs.bravosolution.co.uk Link to e-procurement portal (Bravo Solutions) ## Notice URLs - http://www.uhb.nhs.uk - https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2573e554-71f3-44b1-9a38-e2afb9d8c419. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2573e554-71f3-44b1-9a38-e2afb9d8c419.json.