--- title: "Provision of Reactive & Planned Maintenance Services for Residences" ocid: "ocds-b5fd17-2615f7e2-d9ec-448c-af1b-beba1f1dfe08" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2615f7e2-d9ec-448c-af1b-beba1f1dfe08" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2615f7e2-d9ec-448c-af1b-beba1f1dfe08.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-2615f7e2-d9ec-448c-af1b-beba1f1dfe08.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNIVERSITY OF SOUTHAMPTON" published: "2019-02-21" --- # Provision of Reactive & Planned Maintenance Services for Residences Buyer: UNIVERSITY OF SOUTHAMPTON Current stage: Tender OCID: ocds-b5fd17-2615f7e2-d9ec-448c-af1b-beba1f1dfe08 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-2615f7e2-d9ec-448c-af1b-beba1f1dfe08) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-2615f7e2-d9ec-448c-af1b-beba1f1dfe08.json) ## Summary The University of Southampton is looking for suppliers to provide reactive and planned maintenance services for its residences, including Halls of Residences on the Southampton and Winchester campuses. The contract is set to commence on 15th July 2019 and will last for five years, with the potential for a two-year extension based on performance. The total value of the contract is between £10,500,000 and £14,000,000, and the procurement process is being conducted through a restricted procedure, which includes a selection stage ending on 22nd March 2019 for tender submissions. This tender offers substantial opportunities for businesses specialising in maintenance services, particularly those experienced in areas such as plumbing, carpentry, brickwork, and general refurbishment. Companies capable of providing quick response times and quality assurance measures will be particularly competitive. This project is well-suited for medium to large-sized contractors with the resources and experience to manage ongoing maintenance tasks efficiently over the contract duration. ## Notice The Works comprise the day-to-day reactive maintenance of the University's Residential properties within the Contract Area together with a programme of planned maintenance and servicing. The maintenance of the mechanical and electrical installations is excluded from this contract with the exception of plumbing works and the annual servicing of the booster pump sets. The electrical maintenance term Contractor are responsible for all electrical maintenance works within the Contract Area and the successful tenderer will be responsible for liaising with them as appropriate to complete all maintenance works. The work undertaken by the Contractor shall cover; Reactive maintenance as directed by the Contract Administrator, to a maximum value of PS20,000.00 per order, Planned Maintenance Servicing (including minor repairs and renewals) to a maximum value of PS20,000 per order, 24 hour Call-out service. The Works comprise the day-to-day reactive maintenance of the Halls of Residencies across the University's Southampton and Winchester campuses including a programme of planned maintenance and servicing. The works would include; concrete works, brickwork and blockwork, asphalt work and roofing, woodwork, metalwork, plumbing installations, floor finishing, wall finishing and ceiling finishing, glazing, drainage and external works, painting and decorating. The Contractor will carry out the reactive maintenance works and to the reasonable satisfaction of the Contract Administrator (CA) for a contract period of five years commencing 15th July 2019 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University. Monthly Performance Reviews will be carried out based upon a set of KPIs. Procurement Process: This procurement process is being conducted as a Restricted procedure; consisting of both Selection and Invitation to Tender stages. Stage 1 - Selection Stage: An overall pass mark of 50 % shall apply to this stage. The intention is to arrive at a shortlist of a maximum of five qualified potential suppliers for formal invitation to tender. The maximum number of qualified potential suppliers will be based on the top five scores achieved. Where more than the maximum number of potential suppliers have achieved a top five score (i.e. a tie), all of those potential suppliers will be invited to the Invitation to Tender stage. Stage 2 - Invitation to Tender (ITT) stage - A maximum of 5 qualified tenderers will be invited to submit formal tenders at this stage Contract Period: The University proposes to enter into a Contract for 7 years - this will be the maximum contract period, including any potential extensions with the Potential Supplier. This will comprise of an initial contract period of 5 years with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University. Contract Value: The es... Additional information: Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1a014332-0c4e-4277-afcd-594dd187ba80 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure (above threshold) | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Feb 2019 | | Submission deadline | 22 Mar 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 14 Jul 2019 - 14 Jul 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £14,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF SOUTHAMPTON | | Locality | HAMPSHIRE | | Post town | Southampton | | Postcode | SO17 1BJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ32 Southampton | | Local authority | Southampton | | Electoral ward | Portswood | | Westminster constituency | Southampton Test | | Delivery location | Not specified | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50000000 - Repair and maintenance services ## Release History - 21 Feb 2019 at 09:20 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1a014332-0c4e-4277-afcd-594dd187ba80 - 4 Feb 2019 at 14:32 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1a014332-0c4e-4277-afcd-594dd187ba80 - 20 Dec 2018 at 16:07 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1a014332-0c4e-4277-afcd-594dd187ba80 - 20 Dec 2018 at 16:02 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1a014332-0c4e-4277-afcd-594dd187ba80 - 12 Dec 2018 at 10:00 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1a014332-0c4e-4277-afcd-594dd187ba80 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/1a014332-0c4e-4277-afcd-594dd187ba80 21st February 2019 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/universityofsouthampton/aspx/ Additional information on how to apply for this contract ## Notice URLs - http://www.soton.ac.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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