--- title: "Procurement of the delivery of cash entitlements and administration of the National Concessionary Fuel Scheme" ocid: "ocds-b5fd17-26b22c2f-3b23-43f1-a872-a6b131510c13" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-26b22c2f-3b23-43f1-a872-a6b131510c13" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-26b22c2f-3b23-43f1-a872-a6b131510c13.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-26b22c2f-3b23-43f1-a872-a6b131510c13.json" source: "Contracts Finder" current_stage: "Planning" buyer: "DESNZ" published: "2025-01-15" --- # Procurement of the delivery of cash entitlements and administration of the National Concessionary Fuel Scheme Buyer: DESNZ Current stage: Planning OCID: ocds-b5fd17-26b22c2f-3b23-43f1-a872-a6b131510c13 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-26b22c2f-3b23-43f1-a872-a6b131510c13) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-26b22c2f-3b23-43f1-a872-a6b131510c13.json) ## Summary The Department for Energy Security and Net Zero (DESNZ) based in London, is in the planning stage for a tender titled "Procurement of the delivery of cash entitlements and administration of the National Concessionary Fuel Scheme." This tender falls under the industry category of "Administrative services for business operations" (CPV 75112000) and targets coalfield communities in the UK, particularly in South Wales and Northern England. The procurement process will move to the open procurement stage with an Invitation to Tender expected in April 2025, closing in May 2025, followed by the contract award in August 2025. The contract transition and mobilisation are anticipated to occur from September 2025 to March 2026. The contract period is set to commence on 1 April 2026 and span 60 months, with an optional 36-month extension, totalling a value of £8 million (excluding VAT). This tender represents a significant opportunity for businesses specialising in administrative services, particularly those experienced in managing legacy entitlements and complex benefit schemes. Smaller and medium-sized enterprises (SMEs) are encouraged to participate, offering potential growth through the management of quarterly cash benefits, annual certification processes, and robust administration practices. Vendors with expertise in data protection, cyber security, fraud management, and a flexible service approach to address the dynamic and declining nature of this contract will be highly suitable candidates. The supplier questionnaire is available through the Jaggaer Procurement Portal and must be submitted by 17 February 2025. Pending responses, an online session may be organised to engage with the market further. ## Notice In March 1995, following privatisation of the coal industry, HM Government inherited a legal obligation to certain former employees of the coal industry to fulfil a contractual legacy entitlement to an amount of solid fuel or cash-in-lieu of that fuel. The rules governing the entitlements are contained in fuel agreements originally put in place in the 1980s between British Coal Corporation and the Mining Unions and amended from time to time until privatisation. The vast majority of qualifying individuals now choose the cash-in-lieu option (c22,000) with around 2,700 (October 2024) still receiving solid fuel. This number is declining in line with mortality rates. The supplier shall manage all aspects of the National Concessionary Fuel Scheme. It is a demand led contract based on decreasing numbers with a number of variables and uncertainties. A flexible service which allows for a decrease of the business and unpredicted changes in requirements is required. The full requirements will be set out in the specification but will include: - Payment of cash benefits - quarterly totalling cPS28,000,000 (declining year on year) - Management of entitlements through annual certificates - General administration of services to Beneficiaries including correspondence relevant to the services - Effective liaison with the solid fuel contractor - providing instructions to increase, reduce or stop solid fuel deliveries. - Participation in the National Fraud Initiative; management and pursuit of fraud and error and overpayments/irrecoverable losses - Management of data protection; cyber security and equalities compliance Concessionaires are based in coalfield communities in the UK with high concentrations of individuals in South Wales and Northern England. Expected timelines for this procurement via an open procurement: Invitation to Tender - April 2025 Tender Closes - May 2025 Contract Award - August 2025 Contract Transition/Mobilisation - September 2025 - March 2026 Please note these timelines are indicative and may be subject to change. This contract will be a 5 year contract, with an optional 3 year extension built into the contract. Duration in months: 60 months plus an optional extension of 36 months. Total Value (excluding VAT) and including the optional extension period is PS8 million. Additional information: Supplier questionnaire available through the Jaggaer link provided. Please complete all the below questions and submit via the Jagger Procurement Portal by 17/02/25. Pending the Market Engagement questionnaire an online session may be held. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0fec0225-9243-4f2a-8a83-85687d50ace8 | | Notice type | Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Jan 2025 | | Submission deadline | Not specified | | Future notice date | 1 Apr 2025 | | Award date | Not specified | | Contract period | 31 Mar 2026 - 31 Mar 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £8,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DESNZ | | Locality | LONDON | | Post town | South West London | | Postcode | SW1A 2EG | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 75 - Administration, defence and social security services ### Codes - 75112000 - Administrative services for business operations ## Release History - 15 Jan 2025 at 10:21 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/0fec0225-9243-4f2a-8a83-85687d50ace8 - 15 Jan 2025 at 10:10 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/0fec0225-9243-4f2a-8a83-85687d50ace8 - 15 Jan 2025 at 09:51 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/0fec0225-9243-4f2a-8a83-85687d50ace8 - 15 Jan 2025 at 09:47 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/0fec0225-9243-4f2a-8a83-85687d50ace8 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/0fec0225-9243-4f2a-8a83-85687d50ace8 15th January 2025 - Future opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/37104ddc-8a0b-4729-8d4c-4fe1d44d21a0 n/a - https://beisgroup.ukp.app.jaggaer.com/go/20494903019464E61D9D Supplier Questionnaire ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-26b22c2f-3b23-43f1-a872-a6b131510c13. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-26b22c2f-3b23-43f1-a872-a6b131510c13.json.