---
title: "UK SBS FM16103 Hard Services Request for Proposal"
ocid: "ocds-b5fd17-287f1b64-adca-11e6-9901-0019b9f3037b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-287f1b64-adca-11e6-9901-0019b9f3037b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-287f1b64-adca-11e6-9901-0019b9f3037b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-287f1b64-adca-11e6-9901-0019b9f3037b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UK SHARED BUSINESS SERVICES LIMITED"
published: "2018-03-23"
---

# UK SBS FM16103 Hard Services Request for Proposal

Buyer: UK SHARED BUSINESS SERVICES LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-287f1b64-adca-11e6-9901-0019b9f3037b

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## Summary

The UK Shared Business Services Limited is conducting a procurement process for the "UK SBS FM16103 Hard Services Request for Proposal," aimed at securing General Hard Services maintenance. This contracting opportunity falls within the repair and maintenance services industry and is located in the East of England. The procurement method is open, allowing participation from various bidders. The tender period has concluded, with bids needing to be submitted by 17th October 2016. The contract is set to commence on 1st January 2017 and will last for a duration of two years, potentially extending for an additional year, with a total value estimated at £450,000.

This tender presents an excellent opportunity for businesses specialising in facility management, maintenance services, and those able to meet emergency response requirements, particularly in scientific environments that demand high reliability. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the process accommodates their capabilities. Given the critical nature of the services, businesses capable of providing 24/7 support and compliance with statutory obligations would be particularly well-suited to compete for this contract.

## Notice

The final date and time for the submission of bids is Monday 17th October 2016 at 11:00 am DO NOT apply directly to the buyer. All tender information MUST be submitted through the CCS eSourcing Portal. Brief Description of the Works The Medical Research Council have a need for General Hard Services maintenance that will be provided under the resultant contract. The General Hard Services Bundle maintenance service shall ensure that all maintainable assets, including software, non-fixed plant and equipment within the various premises (identified from the asset list [see section 3] and supplemented where necessary by an initial site survey), are maintained to the required 'fit for function' performance level, meeting the manufacturer's and installer's recommendations (whilst taking account of any supplementary servicing needs that arise from the as-built environment) and to ensure strict compliance with all statutory/legal and mandatory obligations. Business continuity is imperative as numerous key scientific areas require 24/7 response within 4 hours to FM problems as failures of scientific experiments can put weeks / months of research in jeopardy. The duration of this Contract will be 2 years with the potential to extend for a further 1 year. The estimated start date of the Contract is January 1st 2017 Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the RFx attachments tab within the Emptoris System. This contract will be awarded based on the evaluation criteria set out in the ITQ document. To register on our e-sourcing portal click on https://gpsesourcing.cabinetoffice.gov.uk and follow the link 'Register for CCS eSourcing'. To express your interest in this oppportunity email expressionofinterest@crowncommercial.gov.uk Additional information: DO NOT APPLY DIRECTLY TO BUYER Full details of this opportunity can be found on the e-sourcing portal please follow instructions below. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/04a6aca8-1d1b-450b-ae45-b6f86ee1d05d |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Mar 2018 |
| Submission deadline | 17 Oct 2016 |
| Future notice date | Not specified |
| Award date | 5 Dec 2016 |
| Contract period | 1 Jan 2017 - 31 Dec 2019 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £450,000 |
| Lots value | Not specified |
| Awards value | £240,599 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UK SHARED BUSINESS SERVICES LIMITED |
| Locality | SWINDON |
| Post town | Swindon |
| Postcode | SN2 1FF |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK71 Swindon |
| Local authority | Swindon |
| Electoral ward | Rodbourne Cheney |
| Westminster constituency | Swindon North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | C.F.B. (BOILERS |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 23 Mar 2018 at 13:16 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/04a6aca8-1d1b-450b-ae45-b6f86ee1d05d
- 18 Nov 2016 at 20:15 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b8d08aa9-9a03-4020-b21b-306da5561b90

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/04a6aca8-1d1b-450b-ae45-b6f86ee1d05d
  23rd March 2018 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/b8d08aa9-9a03-4020-b21b-306da5561b90
  12th September 2016 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/5a6049d5-d732-4cee-a8ce-6584a28bac1e
  AW4.1 Term Service Short Contract Terms and Conditions.pdf
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/8b81a412-5a4a-4f5b-abf4-82f53b1a1353
  Bidder Logging into Emptoris for the first time.pdf
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/619481d7-f492-470a-a622-d583e7de67e5
  Bidder Training.pdf
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/fcd0c3d0-6c90-4f12-b2af-1d0e52bdc75f
  AW5.2 Pricing Schedule.xlsx
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/b1d221c5-23f5-421a-8715-6da0b69eb599
  UK SBS FM16103 Hard Services Request for Proposal RFP 09.09.16.pdf
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/99021b75-9450-4fdd-aff2-270b5f060ea1
  UK SBS FM16103 Hard Services Request for Proposal Questions RFPQ 03.10.16.pdf
- https://gpsesourcing.cabinetoffice.gov.uk/sso/jsp/login.jsp
  Emptoris System
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/418d8a1c-3adb-43fc-a1b0-352d8e3e7f93
  AW4.1 Term Service Short Contract Terms and Conditions.pdf
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/08b94f4e-f402-4547-9aea-accb49099a95
  Bidder Logging into Emptoris for the first time.pdf
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/014a51ba-6de1-4544-a970-330d5393aaed
  Bidder Training.pdf
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/18af309f-97fb-4c3b-bc7f-261ae3d1d745
  AW5.2 Pricing Schedule.xlsx
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f8eeaae8-7fd4-483a-9f72-42a984408f50
  UK SBS FM16103 Hard Services Request for Proposal RFP 09.09.16.pdf
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/5b6bc8a8-55de-4a27-983b-7511c44e6b79
  UK SBS FM16103 Hard Services Request for Proposal Questions RFPQ 03.10.16.pdf

## Notice URLs

- http://www.uksbs.co.uk
- https://gpsesourcing.cabinetoffice.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-287f1b64-adca-11e6-9901-0019b9f3037b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-287f1b64-adca-11e6-9901-0019b9f3037b.json.