---
title: "Print and Communications Services, Dynamic Purchasing System via Panacea"
ocid: "ocds-b5fd17-28aafd63-0805-4f09-8b29-991a7e88dd64"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-28aafd63-0805-4f09-8b29-991a7e88dd64"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-28aafd63-0805-4f09-8b29-991a7e88dd64.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-28aafd63-0805-4f09-8b29-991a7e88dd64.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "SHEFFIELD CITY COUNCIL"
published: "2019-03-25"
---

# Print and Communications Services, Dynamic Purchasing System via Panacea

Buyer: SHEFFIELD CITY COUNCIL  
Current stage: Tender  
OCID: ocds-b5fd17-28aafd63-0805-4f09-8b29-991a7e88dd64

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## Summary

Sheffield City Council is initiating a tender for "Print and Communications Services, Dynamic Purchasing System via Panacea." This procurement, classified under the industry category of Printed matter and related products, is located in Sheffield, United Kingdom, and is currently in the planning stage. The anticipated contract will commence on 1st May 2023 and is set to last for four years, concluding on 30th April 2027. The tender period will end on 30th April 2023, and the procurement method employed is an open procedure, encouraging a wide range of participants.

This tender presents significant opportunities for businesses, particularly those in the printing, design, and marketing sectors, given the flexible and dynamic nature of the purchasing system. Companies specialising in standard print, distribution, promotional products, creative and digital communications, and media services will find this an ideal environment to enter into contracts with the Council. The ongoing nature of the Dynamic Purchasing System allows new suppliers to join at any time, enhancing prospects for small and medium-sized enterprises looking to expand their market reach.

## Notice

The Council has a significant ongoing requirement for Print and other Communications products and services. These are used to help to inform the residents of Sheffield about the work of the Council and the services it offers. Where we are unable to undertake this type or volume of print activity in house we need to use external suppliers to undertake this on our behalf. In order to procure in a flexible, open and transparent manner we have chosen to offer this opportunity via a Dynamic Purchasing System (DPS) under the PCR 2015 regulations. The DPS will provide an effective route to market for the print, design, advertising, marketing and public relations services required by SCC for services which cannot be delivered in-house. The DPS route is considered to be a more effective approach over a traditional framework agreement as it provides greater flexibility and the ability to respond to changes in supplier markets, this also offers new suppliers the ongoing opportunity to join the framework at any time providing they meet the statutory and quality requirements. Sheffield City Council ("the Council") has worked with Panacea Applications Limited to introduce a web-based system, Panacea Software, to manage the Council's DPS. The Council will use this system for the procurement of Design, Print and Related Services for the Council's Communications department. The DPS is divided into the following service categories: Print & Distribution * Lot 1 Standard Print * Lot 2 Distribution and Mailing * Lot 3 Courier Services * Lot 4 Large Format, Signage and Display Printing * Lot 5 Security Printing * Lot 6 Confidential Print including Electoral Printing Promotional Products * Lot 7 Branded Promotional Products, Specialist Printing Creative Services * Lot 8 Creative Services Design, Animation and Artwork for Print and Digital Media * Lot 9 Photography and Film Making * Lot 10 Illustration Copywriting and Proof-reading * Lot 11 Copywriting and Proof-reading Marketing & Communications * Lot 12 Digital Communications (Content Writing) * Lot 13 Marketing Communications * Lot 14 Internal and Change Communications * Lot 15 External Affairs Media & Advertisement Buying * Lot 16 Media Buying Consultation/Surveys * Lot 17 Consultation/ Surveying Sheffield City Council has its own in-house services to support some of its print, products and communication needs; however, there may be occasions when the in-house provision does not have the capabilities or capacity to undertake specific pieces of work. The Categories and Lots on this DPS will enable Sheffield City Council to commission a company/ agency to produce work on our behalf. All detailed requirements per commission will be communicated via the order in Panacea or the further competition enquiries again via the system. N.b Please note that initial qualification onto the framework does not guarantee work, subsequent work will be acquired via the pricing matrices or you will be asked to complete or a further comp Additional information: The anticipated contract start date is 1st May 2019 for a 4 year period until 30th April 2023. Bidders are able to complete documentation for the lifetime of the DPS. Submitted bids will be evaluated within 10 working days of their receipt.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/60faf7c9-b2f9-4368-a832-b28e9680e724 |
| Notice type | Tender Notice |
| Procurement type | Dynamic, Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Mar 2019 |
| Submission deadline | 30 Apr 2023 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 30 Apr 2023 - 2 May 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £8,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SHEFFIELD CITY COUNCIL |
| Locality | SHEFFIELD |
| Post town | Sheffield |
| Postcode | S1 4PL |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE32 Sheffield |
| Local authority | Sheffield |
| Electoral ward | City |
| Westminster constituency | Sheffield Central |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 34 - Transport equipment and auxiliary products to transportation
- 64 - Postal and telecommunications services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 22000000 - Printed matter and related products
- 30199700 - Printed stationery except forms
- 34928470 - Signage
- 64000000 - Postal and telecommunications services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security

## Release History

- 25 Mar 2019 at 15:31 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/60faf7c9-b2f9-4368-a832-b28e9680e724

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/60faf7c9-b2f9-4368-a832-b28e9680e724
  25th March 2019 - Opportunity notice on Contracts Finder
- https://procontract.due-north.com/Advert?advertId=c36af937-57b7-e811-80ed-005056b64545
  Link to YORtender where further documentation is available to view
- https://app.panacea-software.com/sheffield
  Link to Panacea - Online Questionnaire

## Notice URLs

- https://www.sheffield.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-28aafd63-0805-4f09-8b29-991a7e88dd64. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-28aafd63-0805-4f09-8b29-991a7e88dd64.json.