---
title: "Homes England - Call-Off Contract for the G-Cloud 12 (RM1557.12) - Design of Taxonomy and retention File Plan"
ocid: "ocds-b5fd17-28b2648e-43ff-49cd-bf8e-c319b6533659"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-28b2648e-43ff-49cd-bf8e-c319b6533659"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-28b2648e-43ff-49cd-bf8e-c319b6533659.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-28b2648e-43ff-49cd-bf8e-c319b6533659.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HOMES ENGLAND (THE NAME ADOPTED BY THE HOMES AND COMMUNITIES AGENCY)"
published: "2021-06-01"
---

# Homes England - Call-Off Contract for the G-Cloud 12 (RM1557.12) - Design of Taxonomy and retention File Plan

Buyer: HOMES ENGLAND (THE NAME ADOPTED BY THE HOMES AND COMMUNITIES AGENCY)  
Current stage: Award  
OCID: ocds-b5fd17-28b2648e-43ff-49cd-bf8e-c319b6533659

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## Summary

The procurement process involves Homes England, which is seeking a contractor for the "Call-Off Contract for the G-Cloud 12 (RM1557.12) - Design of Taxonomy and Retention File Plan". This project, classified under IT services (CPV code 72000000), is aimed at optimising document management for Homes England's operations. The contract was awarded on 31st May 2021, with the contract period running from 1st June 2021 to 30th July 2021. The total contract value is £16,000, and the work must be delivered within England.

This tender presents a valuable opportunity for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) with expertise in IT services and information architecture. Companies capable of providing consulting and software development services, particularly in the context of document management systems and metadata schemas, would be well-suited to compete and expand their business through this contract. The emphasis on developing design principles and compliance with Microsoft 365 suggests a market for specialised firms in digital solutions and records management.

## Notice

Design of Taxonomy and retention File Plan, including the rules that apply, for Home England Document Management System. Deliverables include: * a set of design principles outlining the overall approach to information architecture and records management. * definition of the broad site architecture that correspond to high level groupings of content. * a metadata schema which defines the essential attributes that are needed to describe information assets across the organisation. * the identification of required taxonomies, an outline of their structure, and starter term sets. * an initial set of content types required by Office 365, including initial metadata fields. * an outline file plan and associated retention labels in a form suitable for use in Microsoft 365 to support the application of the Homes England retention schedule to content.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/9e54e137-e159-47bd-82a0-1732924ffabe |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Jun 2021 |
| Submission deadline | 30 May 2021 |
| Future notice date | Not specified |
| Award date | 30 May 2021 |
| Contract period | 31 May 2021 - 30 Jul 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £16,000 |
| Lots value | Not specified |
| Awards value | £16,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HOMES ENGLAND (THE NAME ADOPTED BY THE HOMES AND COMMUNITIES AGENCY) |
| Locality | GATESHEAD |
| Post town | Newcastle upon Tyne |
| Postcode | NE11 0NA |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Gateshead |
| Electoral ward | Lobley Hill and Bensham |
| Westminster constituency | Gateshead Central and Whickham |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | METATAXIS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 1 Jun 2021 at 16:27 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/9e54e137-e159-47bd-82a0-1732924ffabe

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/9e54e137-e159-47bd-82a0-1732924ffabe
  1st June 2021 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://www.gov.uk/government/organisations/homes-england

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-28b2648e-43ff-49cd-bf8e-c319b6533659. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-28b2648e-43ff-49cd-bf8e-c319b6533659.json.