--- title: "Media Management Software" ocid: "ocds-b5fd17-29fc523a-5fd0-40b8-aec8-4332bb57da68" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-29fc523a-5fd0-40b8-aec8-4332bb57da68" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-29fc523a-5fd0-40b8-aec8-4332bb57da68.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-29fc523a-5fd0-40b8-aec8-4332bb57da68.json" source: "Contracts Finder" current_stage: "Tender" buyer: "PORTSMOUTH CITY COUNCIL" published: "2019-01-18" --- # Media Management Software Buyer: PORTSMOUTH CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-29fc523a-5fd0-40b8-aec8-4332bb57da68 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-29fc523a-5fd0-40b8-aec8-4332bb57da68) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-29fc523a-5fd0-40b8-aec8-4332bb57da68.json) ## Summary Portsmouth City Council is inviting quotes for the provision of Media Management Software to enhance its marketing and communications capabilities. This tender falls under the category of software and information systems, and the procurement is currently in the tender phase, with submissions due by 30 January 2019. The expected contract period is set to commence on 1 April 2019 and will extend until 31 March 2021. Interested bidders should note that the procurement method is an open procedure and the contract is located in Portsmouth, South East England. This tender presents a lucrative opportunity for small and medium-sized enterprises (SMEs) specialising in software development, particularly those with expertise in media management systems and online monitoring solutions. Businesses that can provide innovative, user-friendly applications that fulfil the outlined functionalities, including media tracking and data analysis tools, would be well-positioned to compete effectively. Additionally, firms that offer robust technical support and training services are likely to enhance their appeal to the council in this competitive procurement process. ## Notice You are invited to submit a quote for the provision of the following Media Management Software options: 1. Media Management Platform Portsmouth City Council's marketing and communications team is seeking to procure a web-hosted PR/media managing system to manage the council's interactions with the media. It is important the council's media activity is managed efficiently and effectively. We need a solution that enables all our interactions to be logged and recorded, enabling work to be passed among members of the team, enabling previous responses to be accessed to ensure consistency and providing reliable audit trail around all our activity, including linking activity to specific members of the team. Functionality must include: o Access to database of journalists to research contacts o Ability to create our own journalist contact entries o Ability to create multiple distribution lists based on the both our own contacts and the platform's database o Ability to send press releases to selected contacts / distribution lists o Ability to send high-resolution images with press releases o Area to record information on specific subjects / media issues o Ability to record media enquiries and link to journalist contacts o Ability to link relevant releases, media enquiries, subjects/issues o 25 users with options to increase/decrease if needed o Multiple users able to login at the same time o Ability to link activity to specific team members o Ability to link activity to specific projects/departments o User friendly interface o Ability to upload data from a spreadsheet o Ability to download all records into a spreadsheet o Ability to run reports o Ability to search records o Ability to set a time for a media release to be issued o Platform needs to be available to use 24/7 o Advance notice needs to be given of any system downtime o Technical support needs to be provided o Training for all users at outset and any subsequently new users 2. Online Media Monitoring The authority requires online media monitoring for unlimited search terms with results provided daily to one contact email address. The solution should provide: o valuation of coverage provided o estimate of how many people coverage reaches. o Ability to link activity to specific team members o Ability to link activity to specific projects/departments o User friendly interface o Ability to run reports 3. U.K. Print Media Monitoring PCC require print media monitoring within the UK to cover all national and regional publications and shipping and cruise trade, eg: - Lloyd's list - FBJ - Cruise Trade news - Port strategy for the following search terms with results provided daily to one contact email address: o Portsmouth International Port o Portsmouth Ferry Port o Portsmouth (in conjunction with) Brittany Ferries o Portsmouth (in conjunc... Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Media Management Software The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b8f73ee7-d93e-44d2-b9fc-b09ae48ebec6 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Jan 2019 | | Submission deadline | 30 Jan 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2019 - 31 Mar 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PORTSMOUTH CITY COUNCIL | | Locality | HAMPSHIRE | | Post town | Portsmouth | | Postcode | PO1 2BJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ31 Portsmouth | | Local authority | Portsmouth | | Electoral ward | Charles Dickens | | Westminster constituency | Portsmouth South | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 18 Jan 2019 at 19:36 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b8f73ee7-d93e-44d2-b9fc-b09ae48ebec6 - 18 Jan 2019 at 19:36 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b8f73ee7-d93e-44d2-b9fc-b09ae48ebec6 - 18 Jan 2019 at 19:36 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b8f73ee7-d93e-44d2-b9fc-b09ae48ebec6 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/b8f73ee7-d93e-44d2-b9fc-b09ae48ebec6 18th January 2019 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/portsmouthcc/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-29fc523a-5fd0-40b8-aec8-4332bb57da68. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-29fc523a-5fd0-40b8-aec8-4332bb57da68.json.