---
title: "Provision of a Record Management Service"
ocid: "ocds-b5fd17-2a53afee-09a1-4b24-ab75-f4dc54805d13"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2a53afee-09a1-4b24-ab75-f4dc54805d13"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2a53afee-09a1-4b24-ab75-f4dc54805d13.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-2a53afee-09a1-4b24-ab75-f4dc54805d13.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NHS SOUTH WEST - ACUTES"
published: "2017-04-12"
---

# Provision of a Record Management Service

Buyer: NHS SOUTH WEST - ACUTES  
Current stage: Award  
OCID: ocds-b5fd17-2a53afee-09a1-4b24-ab75-f4dc54805d13

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## Summary

The procurement process pertains to the Yeovil District Hospital NHS Foundation Trust, representing Somerset Partnership NHS Foundation Trust, which is seeking tenders for the "Provision of a Record Management Service". This service includes the management, storage, transportation, and disposal of records, classified under the CPV code for Records management. The procurement method follows an open procedure and is currently at the award stage. The tender period ended on 14th December 2016, while the contract is set to run from 19th February 2017 to 18th February 2020. The contract value is approximately £121,440, with a minimum value of £37,440, and the work will take place in the South West region of the United Kingdom.

This opportunity is particularly well-suited for small to medium enterprises (SMEs) with expertise in records management and related services. Companies specialising in efficient document handling, storage solutions, and record disposal may find significant benefits in competing for this contract. Engaging in this tender can help such businesses expand their operations within the public sector, as the awarded contract with Crown Records Management Ltd demonstrates the demand for professional services in managing records for healthcare trusts.

## Notice

Yeovil District Hospital NHS Foundation Trust acting for and on behalf of Somerset Partnership NHS Foundation Trust invites tenders for the provision of a Record Management Service. This service will cover the management, storage, transportation and disposal of Trust records. Further information on this tender is available below: Electronic Access to Information (URL): https://uk.eu-supply.com Electronic submission of tenders and requests to participate (URL): https://uk.eu-supply.com

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ac671431-a21d-4af9-9d7b-8556bb34d807 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Apr 2017 |
| Submission deadline | 14 Dec 2016 |
| Future notice date | Not specified |
| Award date | 10 Mar 2017 |
| Contract period | 19 Feb 2017 - 18 Feb 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £121,440 |
| Lots value | Not specified |
| Awards value | £49,220 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS SOUTH WEST - ACUTES |
| Locality | YEOVIL |
| Post town | Bath |
| Postcode | BA21 4AT |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK6 North Somerset, Somerset and Dorset |
| ITL 3 | TLK62 Somerset |
| Local authority | Somerset |
| Electoral ward | Yeovil South |
| Westminster constituency | Yeovil |
| Delivery location | TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CROWN RECORDS MANAGEMENT |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79996100 - Records management

## Release History

- 12 Apr 2017 at 11:00 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/ac671431-a21d-4af9-9d7b-8556bb34d807

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/ac671431-a21d-4af9-9d7b-8556bb34d807
  12th April 2017 - Awarded contract notice on Contracts Finder
- https://uk.eu-supply.com
  Above link is to the Trust's e-tendering portal (CTM)

## Notice URLs

- http://www.yeovilhospital.nhs.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2a53afee-09a1-4b24-ab75-f4dc54805d13. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2a53afee-09a1-4b24-ab75-f4dc54805d13.json.