--- title: "Condition Audit and Conservation Services Framework" ocid: "ocds-b5fd17-2a626193-e82a-4588-90d3-d35e78625d04" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2a626193-e82a-4588-90d3-d35e78625d04" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2a626193-e82a-4588-90d3-d35e78625d04.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-2a626193-e82a-4588-90d3-d35e78625d04.json" source: "Contracts Finder" current_stage: "Planning" buyer: "THE HOUSE OF LORDS" published: "2024-10-08" --- # Condition Audit and Conservation Services Framework Buyer: THE HOUSE OF LORDS Current stage: Planning OCID: ocds-b5fd17-2a626193-e82a-4588-90d3-d35e78625d04 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-2a626193-e82a-4588-90d3-d35e78625d04) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-2a626193-e82a-4588-90d3-d35e78625d04.json) ## Summary The House of Lords is inviting tenders for the "Condition Audit and Conservation Services Framework" under the Archive Services category. This procurement, which is currently at the planning stage, aims to audit and conserve the House of Lords Library's print collections and physical holdings at the Palace of Westminster. The estimated project value is between £220,000 and £270,000, with the contract running from 3rd March 2025 to 2nd March 2026. An information day will be held on 22nd November 2024 at the Houses of Parliament to provide insight into the collections and their context, giving potential suppliers the opportunity to ask questions. This tender presents significant opportunities for businesses specialising in library and archive services, particularly those capable of conducting comprehensive audits and conservation treatments. Suitable candidates include SMEs and VCSEs, especially those with experience in conservation of printed materials. Participating businesses will get the chance to forge valuable connections and demonstrate their expertise to a prestigious institution, potentially leading to further projects in the future. ## Notice The House of Lords Library invites tender applications from qualified suppliers to undertake a comprehensive audit and/or subsequent interventive conservation of the House of Lords Library's Palace of Westminster print collections and physical holdings. The findings of the audit will determine the condition of the collections and recommendations for decant packing and interventive conservation requirements. Subsequently, the Library will use this data to estimate the cost of packing materials and how long each collection will take to pack and move. The collection audit will cover the assessment of approximately 2,114 linear meters equating to approximately 80,000 items (the majority of which are modern 20th/21st century bindings). The estimated amount of recommended conservation work equates to approximately 1,600 items ranging in complexity: from under 2 hours of work to over 8 hours of work. The selected supplier/s appointed to the framework will be responsible for conducting the audit, preparing a summary report, and providing actionable recommendations to improve preservation and/or undertaking recommended interventive conservation treatment/s to make the collection safe to be moved. There will be an information day onsite at the Houses of Parliament on Friday 22nd November 2024 to discuss further details and offer an insight into the context of the collections and their locations. This is an opportunity for potential tenderers to ask questions and gather further information. Please contact pcd@parliament.uk to confirm your interest in this future procurement and to confirm your attendance at the onsite information day on Friday 22nd November 2024. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7c6d758a-7b9c-4736-8808-7d4fe0dd4f8d | | Notice type | Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Oct 2024 | | Submission deadline | Not specified | | Future notice date | 21 Oct 2024 | | Award date | Not specified | | Contract period | 3 Mar 2025 - 2 Mar 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £270,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE HOUSE OF LORDS | | Locality | WESTMINSTER | | Post town | South West London | | Postcode | SW1A 0AA | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 92 - Recreational, cultural and sporting services ### Codes - 92510000 - Library and archive services - 92511000 - Library services - 92512000 - Archive services ## Release History - 8 Oct 2024 at 14:50 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/7c6d758a-7b9c-4736-8808-7d4fe0dd4f8d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/7c6d758a-7b9c-4736-8808-7d4fe0dd4f8d 8th October 2024 - Future opportunity notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2a626193-e82a-4588-90d3-d35e78625d04. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2a626193-e82a-4588-90d3-d35e78625d04.json.