---
title: "Virtual Mail Room, Document Scanning and Data Extraction"
ocid: "ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HM LAND REGISTRY"
published: "2023-09-29"
---

# Virtual Mail Room, Document Scanning and Data Extraction

Buyer: HM LAND REGISTRY  
Current stage: Award  
OCID: ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230.json)

## Summary

The HM Land Registry has awarded a contract for a Virtual Mail Room, Document Scanning, and Data Extraction project via a selective procurement method. The contract, valued at £8,000,000 GBP, involves providing a central mail room service to receive, sort, and scan documents, with a contract period from September 22, 2023, to May 31, 2027. The buying organization is located in CROYDON, England, and the procurement process was completed on July 10, 2023, opening up opportunities in the mailing services industry.

This contract with HM Land Registry offers growth prospects for businesses in the mailing services, printing, and scanning sectors. Small and medium-sized enterprises (SMEs) would find this tender particularly suitable for competition, given the selectiveness of the procurement method. The project's duration and the large contract value present attractive opportunities for businesses looking to expand their service offerings and establish long-term partnerships with a government agency like the HM Land Registry.

## Notice

This Virtual Mail Room, Document Scanning and Data Extraction Contract will provide HM Land Registry with a central mail room where items (envelopes, packets or parcels which may contain one or more documents) are received, sorted and the contents are prepped for scanning. Once scanned, documents are needed to be classified and where directed, data extractions are required, following which images and meta-data are submitted to HMLR. Old style deeds, large format plans and cheques/cherished items are also processed. This was procured via a further competition using Crown Commercial Services RM6017 - Postal Goods, Services and Solutions Lot 9 Mail Opening and Digital Scanning Services

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5d779b3d-800b-4a1c-af09-7c5e4eadc633 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Sep 2023 |
| Submission deadline | 10 Jul 2023 |
| Future notice date | Not specified |
| Award date | 21 Sep 2023 |
| Contract period | 21 Sep 2023 - 31 May 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £8,000,000 |
| Lots value | Not specified |
| Awards value | £8,000,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HM LAND REGISTRY |
| Locality | CROYDON |
| Post town | Central London |
| Postcode | WC2A 3PH |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RESTORE DIGITAL |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79571000 - Mailing services
- 79810000 - Printing services
- 79820000 - Services related to printing
- 79999000 - Scanning and invoicing services

## Release History

- 29 Sep 2023 at 16:35 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/5d779b3d-800b-4a1c-af09-7c5e4eadc633

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/5d779b3d-800b-4a1c-af09-7c5e4eadc633
  29th September 2023 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2a879640-7002-4870-92e1-dc94de0a1230.json.