---
title: "Provision of Cleaning Services for the Halls of Residences under a Multi-Supplier Framework Agreement"
ocid: "ocds-b5fd17-2ae537e4-b76a-4d36-8131-86b618c56792"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2ae537e4-b76a-4d36-8131-86b618c56792"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2ae537e4-b76a-4d36-8131-86b618c56792.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-2ae537e4-b76a-4d36-8131-86b618c56792.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNIVERSITY OF SOUTHAMPTON"
published: "2019-11-06"
---

# Provision of Cleaning Services for the Halls of Residences under a Multi-Supplier Framework Agreement

Buyer: UNIVERSITY OF SOUTHAMPTON  
Current stage: Award  
OCID: ocds-b5fd17-2ae537e4-b76a-4d36-8131-86b618c56792

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## Summary

The University of Southampton is conducting a procurement process titled "Provision of Cleaning Services for the Halls of Residences under a Multi-Supplier Framework Agreement." This project falls under the cleaning services industry category and is based in Southampton, England. The procurement method used is an open procedure, with the tender phase currently complete and the award date having been published on 6th November 2019. The contract will run from 1st August 2019 to 31st July 2023, with an estimated value of £1,200,000. Key activities required include Summer Deep Cleaning, Emergency Cleaning, and External Cleaning.

This tender presents significant opportunities for businesses specialising in cleaning services, particularly for small and medium enterprises (SMEs) that aim to establish or expand their operations in the education sector. Competing suppliers should be equipped to deliver high-quality cleaning services and demonstrate capability in managing both routine and emergency cleaning needs. With a framework agreement intended to include multiple suppliers, firms looking to grow their business in this area can benefit from collaborating within this competitive pool of cleaning service providers.

## Notice

The University of Southampton (the University) recognises that its halls accommodation is an important influence on the "Student Experience" whilst at university and moreover could influence the application process. The upkeep of its hall of residence is, therefore, a key service to the University and the providers of Cleaning Services are instrumental in ensuring that the University's required quality standards are met. The current cleaning provision is provided by a combination of University staff and third party contractors and is managed by the University's Residences team. To ensure continuity of service and to facilitate value for money, the University is seeking to formally establish a Framework Agreement with up to six suppliers, to identify a 'pool' of potential Contractors who will be capable of supporting the University in the delivery of these services. Services required include: Summer Deep Cleaning; Refresh Cleaning; Emergency Cleaning; and External Cleaning (full details of the Specification requirements can be found at File 4). Additional information: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://in-tendhost.co.uk/universityofsouthampton/aspx/home) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. U

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/925bfbad-fa8e-48b0-8a05-e4a94165154d |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Nov 2019 |
| Submission deadline | 27 Jun 2019 |
| Future notice date | Not specified |
| Award date | 4 Aug 2019 |
| Contract period | 17 Nov 2019 - 16 Nov 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,200,000 |
| Lots value | Not specified |
| Awards value | £1,200,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF SOUTHAMPTON |
| Locality | SOUTHAMPTON |
| Post town | Southampton |
| Postcode | SO17 1BJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ32 Southampton |
| Local authority | Southampton |
| Electoral ward | Portswood |
| Westminster constituency | Southampton Test |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 6 |
| Supplier names | CARISWAY; CC BUSINESS SERVICES; CRYSTAL FACILITIES MANAGEMENT; HEATH & WILTSHIRE; PROCEED SOLUTIONS; YBC CLEANING SERVICES |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90910000 - Cleaning services

## Release History

- 6 Nov 2019 at 11:06 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/925bfbad-fa8e-48b0-8a05-e4a94165154d
- 4 Jun 2019 at 11:12 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0e1d7116-81ea-4e0f-a545-782a89bb7a3d
- 16 May 2019 at 13:28 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0e1d7116-81ea-4e0f-a545-782a89bb7a3d

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/925bfbad-fa8e-48b0-8a05-e4a94165154d
  6th November 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/0e1d7116-81ea-4e0f-a545-782a89bb7a3d
  4th June 2019 - Opportunity notice on Contracts Finder
- https://intendhost.co.uk/universityofsouthampton
  E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend
- https://in-tendhost.co.uk/universityofsouthampton/aspx/home
  Tender portal

## Notice URLs

- https://intendhost.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2ae537e4-b76a-4d36-8131-86b618c56792. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2ae537e4-b76a-4d36-8131-86b618c56792.json.