--- title: "Archives Move Programme RFI - Digitisation of AV & Audio Assets" ocid: "ocds-b5fd17-2b226e63-c9b1-4f15-9154-6671aa107a31" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2b226e63-c9b1-4f15-9154-6671aa107a31" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2b226e63-c9b1-4f15-9154-6671aa107a31.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-2b226e63-c9b1-4f15-9154-6671aa107a31.json" source: "Contracts Finder" current_stage: "Planning" buyer: "THE BRITISH BROADCASTING CORPORATION (BBC)" published: "2021-07-23" --- # Archives Move Programme RFI - Digitisation of AV & Audio Assets Buyer: THE BRITISH BROADCASTING CORPORATION (BBC) Current stage: Planning OCID: ocds-b5fd17-2b226e63-c9b1-4f15-9154-6671aa107a31 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-2b226e63-c9b1-4f15-9154-6671aa107a31) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-2b226e63-c9b1-4f15-9154-6671aa107a31.json) ## Summary The British Broadcasting Corporation (BBC) is currently in the planning stage of the "Archives Move Programme RFI - Digitisation of AV & Audio Assets." This initiative, located in London, England, aims to digitise a significant collection of approximately 1 million video and audio items, with an estimated 200,000 to 530,000 videotape assets and 300,000 to 500,000 audio assets selected for this purpose. A key milestone is the engagement end date, which is set for 16 August 2021. This RFI serves as preliminary engagement, and potential suppliers are encouraged to express their interest through the BBC's eTendering portal, with a focus on motion picture and video services under CPV classification 92100000. The digitisation initiative presents excellent opportunities for businesses engaged in audio and video digitisation, preservation services, and archival processes. SMEs, particularly those with experience in handling large-scale audio-visual collections, will find this tender well-suited to their capabilities. Companies that can provide innovative solutions for asset digitisation and ensure preservation standards will be competitive in this process. Given the scale and nature of the project, this is an opportunity for businesses looking to expand their footprint in the media and broadcasting industry. ## Notice The BBC is working on plans to relocate their primary Video and Audio archive collection in 2024. Of the collection we are moving, we have approximately 1 million video and audio items that we do not currently have digitisation plans for. Of this number, we expect to select in the region of 200,000 to 530,000 videotape assets and 300,000 to 500,000 audio assets to digitise for access and preservation purposes. The assets have been stored well, except for a small percentage of the audio 1/4" collection which suffers from mould. The following requirement are broken down into two lots: Lot 1 - Videotape assets Lot 2 - Audio assets Please note that this is a request for information only. The BBC is not obliged to award a contract as a result of this exercise nor is it obliged to run any further competitions. All submissions are at the Bidder's own expense. Additional information: Please register your interest in this RFI by taking the following steps: 1 - Register your company on the Jaggaer e-Tendering portal (this is only required once): 1.1 Go to https://bbc.bravosolution.co.uk 1.2 - Click the link on the login page to register. 1.3 Accept the terms and conditions and click 'Continue'. 1.4 - Enter your correct business and user details. 1.5 - Note the username you chose and click 'Save' when complete. 1.6 - You will shortly receive an email with your temporary password. 2 - Express an interest in the tender: 2.1 - Login to the portal with the username/password. 2.2 - Click the 'PQQs/ITTs Open to all Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier). 2.3 - Click on the relevant PQQ/ITT to access the content. 2.4 - Click the 'Express Interest' button at the top of the page. This will move the PQQ/ITT into your 'My PQQs/My ITTs page. (This is a secure area reserved for your projects only. 2.5 - You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ITT Details' box. 3. Responding to the tender: 3.1 - Click 'My Response' under PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). 3.2 - You can now use the 'Messages' function to communicate with the buyer and seek any clarification. 3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available). 3.4 You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jaggaer e-Tendering help desk. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a89ddd8d-4ed4-4531-84d0-7985668a5285 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Jul 2021 | | Submission deadline | Not specified | | Future notice date | 16 Aug 2021 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE BRITISH BROADCASTING CORPORATION (BBC) | | Locality | LONDON | | Post town | West London | | Postcode | W1A 1AA | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | West End | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 92 - Recreational, cultural and sporting services ### Codes - 92100000 - Motion picture and video services ## Release History - 23 Jul 2021 at 15:16 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/a89ddd8d-4ed4-4531-84d0-7985668a5285 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/a89ddd8d-4ed4-4531-84d0-7985668a5285 23rd July 2021 - Early engagement notice on Contracts Finder - https://bbc.bravosolution.co.uk/ BBC eSourcing ## Notice URLs - https://bbc.bravosolution.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2b226e63-c9b1-4f15-9154-6671aa107a31. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2b226e63-c9b1-4f15-9154-6671aa107a31.json.