---
title: "006457 - Cross-Service Information Management System with Integrated Mapping (CMIS)"
ocid: "ocds-b5fd17-2b8ee382-e94e-4b38-9715-8fb6ce13ddab"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2b8ee382-e94e-4b38-9715-8fb6ce13ddab"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2b8ee382-e94e-4b38-9715-8fb6ce13ddab.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-2b8ee382-e94e-4b38-9715-8fb6ce13ddab.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NEWCASTLE CITY COUNCIL"
published: "2019-07-09"
---

# 006457 - Cross-Service Information Management System with Integrated Mapping (CMIS)

Buyer: NEWCASTLE CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-2b8ee382-e94e-4b38-9715-8fb6ce13ddab

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## Summary

The procurement process titled "Cross-Service Information Management System with Integrated Mapping (CMIS)" was initiated by Newcastle City Council, aiming to implement a software system for case management across various departments. The contract, valued at £850,000, uses an open procurement method and falls within the industry category of goods, specifically industry-specific software packages. The tender period concluded on 4th March 2019, while the contract period is set to run from 3rd June 2019 to 2nd June 2026, with potential extensions up to 12 months. The project is located in the North East of England, specifically Newcastle-Upon-Tyne.

This tender opens significant opportunities for IT and software development firms, especially small and medium-sized enterprises (SMEs) that specialise in case management and integrated mapping solutions. Companies that can provide innovative software capable of seamless interlinking between service areas and handling complex case data will be particularly well-suited to compete for this contract. The successful integration of spatial tools and document management within the proposed system will be advantageous, enabling businesses to showcase their technical expertise and capacity to meet the council's diverse needs.

## Notice

Newcastle City Council require a software system that will provide a Case Management and Information System to be used by diverse business areas within the Council. The system will facilitate the accurate recording of a wide range of cases from License management to Planning development. The software will support the seamless interlinking between service areas to allow management to monitor and report on interactions between council services and the public. In addition to the CMIS, the software must allow for the management of documents and integrate with a BS7666 gazetteer to facilitate an easy and intuitive address lookup system. The system will provide fully functional spatial tools to allow the editing of spatial data held within the CMIS. The initial contract length is for 84 months with 2 x 36 and 1 x12 month options to extend. It is essential that the implementation of any new system does not extend beyond this extension date. All functionality must be live prior to the cessation of the current contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/09a3396f-1b0e-4ea9-a405-e288723b86a5 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Jul 2019 |
| Submission deadline | 4 Mar 2019 |
| Future notice date | Not specified |
| Award date | 7 Jul 2019 |
| Contract period | 31 Mar 2020 - 31 Mar 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £850,000 |
| Lots value | Not specified |
| Awards value | £1,857,513 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NEWCASTLE CITY COUNCIL |
| Locality | NEWCASTLE-UPON-TYNE |
| Post town | Newcastle upon Tyne |
| Postcode | NE1 8QH |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Newcastle upon Tyne |
| Electoral ward | Monument |
| Westminster constituency | Newcastle upon Tyne Central and West |
| Delivery location | TLC North East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | ALIGNED ASSETS; TASCOMI |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48100000 - Industry specific software package

## Release History

- 9 Jul 2019 at 07:38 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/09a3396f-1b0e-4ea9-a405-e288723b86a5
- 4 Feb 2019 at 08:42 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/14cd6780-40a3-40a7-9019-9e7ba0cbf9f2

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/09a3396f-1b0e-4ea9-a405-e288723b86a5
  9th July 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/14cd6780-40a3-40a7-9019-9e7ba0cbf9f2
  4th February 2019 - Opportunity notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2b8ee382-e94e-4b38-9715-8fb6ce13ddab. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2b8ee382-e94e-4b38-9715-8fb6ce13ddab.json.