---
title: "Travel Management Company"
ocid: "ocds-b5fd17-2b97ab87-f4eb-4062-b3d0-aac16a7472c3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2b97ab87-f4eb-4062-b3d0-aac16a7472c3"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2b97ab87-f4eb-4062-b3d0-aac16a7472c3.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-2b97ab87-f4eb-4062-b3d0-aac16a7472c3.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED"
published: "2024-03-12"
---

# Travel Management Company

Buyer: THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-2b97ab87-f4eb-4062-b3d0-aac16a7472c3

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## Summary

The Westminster Foundation for Democracy Limited is seeking a Travel Management Company for its business travel needs, with a contract value of £1,500,000 GBP. The procurement process is in the tender stage and the deadline for submissions is 15th October 2023. The services required include air travel, ground transportation, event venues booking, and hotel arrangements. The buying organisation is based in London, England, and the procurement falls under the services category.

This public procurement opportunity for a Travel Management Company offers a chance for SMEs in the travel and tourism sector to compete for the contract. Businesses providing comprehensive travel services with flexible and online booking tools are well-suited for this opportunity. The contract period is from 1st January 2024 to 31st December 2026, presenting a long-term partnership prospect for the successful bidder.

## Notice

Due to the nature of the work WFD carries out, more than 50% of our staff and consultants travel on a regular basis both locally in and to the UK and overseas to a diverse range of countries. Our travel needs are often short-notice or subject to last-minute changes due to the changing needs of travellers. For the logistical arrangements of these business trips, WFD needs the services of a provider that can facilitate both an individual's travel arrangements, complex group trips, and VIP travel. The successful bidder will provide the following services: visas; air travel; rail travel (UK, Europe, and international); ground transportation (e.g. transfers); event venue/meeting space finding and booking; and hotel bookings with no guaranteed minimum annual expenditure on travel and accommodation. This will need to be reflected in a flexible cost and billing structure. In particular, WFD is looking for a provider that has an effective online booking tool that conforms with our Safe & Sustainable Travel Policy and Expenditure Authorisation requirements, to enable staff to book their own travel if they wish to, bookable from international and UK points of sale. Additionally, we require dedicated agents on hand to help with any queries or to fulfil offline travel bookings for staff and sponsored third party travellers. Supplier questions are published on our website, please refer to the link below. The deadline for supplier questions is 17:00 BST, 3 October. Please also refer to the same web page for the full Invitation to Tender and information on how to apply. Alternatively, the ITT can be downloaded below.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f387c71c-96c2-499e-abf9-c43a694aa605 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Mar 2024 |
| Submission deadline | 15 Oct 2023 |
| Future notice date | Not specified |
| Award date | 13 Dec 2023 |
| Contract period | 1 Jan 2024 - 31 Dec 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,500,000 |
| Lots value | Not specified |
| Awards value | £15,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1P 1RT |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DIVERSITY TRAVEL |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 63510000 - Travel agency and similar services
- 63520000 - Transport agency services

## Release History

- 12 Mar 2024 at 14:05 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/f387c71c-96c2-499e-abf9-c43a694aa605
- 26 Sep 2023 at 14:22 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e5f7ff66-cdb2-43dc-8964-69a9965c8bee
- 11 Sep 2023 at 13:27 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e5f7ff66-cdb2-43dc-8964-69a9965c8bee

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/f387c71c-96c2-499e-abf9-c43a694aa605
  12th March 2024 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/e5f7ff66-cdb2-43dc-8964-69a9965c8bee
  26th September 2023 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/34ddcaf3-3602-4d22-b2cb-fcbb6d6d7577
- https://www.wfd.org/vacancy-supplier/invitation-tender-travel-management-company
  Full tender notice and supplier Q&A. Please check the Q&A before enquiring.
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/13ea0ed5-9ba3-4a4b-bb44-819e794b6682

## Notice URLs

- http://www.wfd.org

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2b97ab87-f4eb-4062-b3d0-aac16a7472c3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2b97ab87-f4eb-4062-b3d0-aac16a7472c3.json.