---
title: "Multi-Functional Devices including Production Print Devices, Print Management Software and Managed Print Service"
ocid: "ocds-b5fd17-2c51cdde-b486-42f9-bb7c-0e17f8fef4cb"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2c51cdde-b486-42f9-bb7c-0e17f8fef4cb"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2c51cdde-b486-42f9-bb7c-0e17f8fef4cb.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-2c51cdde-b486-42f9-bb7c-0e17f8fef4cb.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE NORTH YORKSHIRE COUNCIL"
published: "2025-10-31"
---

# Multi-Functional Devices including Production Print Devices, Print Management Software and Managed Print Service

Buyer: THE NORTH YORKSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-2c51cdde-b486-42f9-bb7c-0e17f8fef4cb

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## Summary

The North Yorkshire Council has completed the procurement process for a "Multi-Functional Devices including Production Print Devices, Print Management Software and Managed Print Service" aimed at streamlining operations across various public spaces such as corporate offices, libraries, and leisure centres. The contract, awarded to Canon (UK) Ltd on 16th August 2024, involves supplying 321 multi-functional devices as part of a five-year service spanning from 1st October 2024 to 30th September 2029. The procurement, which followed a selective restricted procedure, falls under the industry category of Photocopying and Offset Printing Equipment. The tender process concluded with arrangements being made for transitioning from the existing supplier between May and June 2024, with the devices expected to be rolled out from 1st July to 30th September 2024.

This contract presents significant opportunities for businesses specialising in print management solutions, particularly those supplying multi-functional and production print devices as well as associated software and services. With a focus on secure, cloud-based solutions that require minimal on-site infrastructure, it sets a favourable stage for technology-focused firms with advanced fleet management capabilities. Although Canon (UK) Ltd, a large-scale supplier, secured the contract, other businesses with innovative solutions in managed print services, secure document technologies, and cloud-based workflow management may find future opportunities in similar tenders as public entities continue their transition towards modern, efficient, and secure operational systems.

## Notice

North Yorkshire Council (NYC) require a Print Management Solution that provides print, copy and scanning functionality across our Corporate Office environments, Public Libraries and Leisure Centres etc. We will require approximately 320 Multi-functional Devices (MFD's) at approximately 200 sites and 7 production print devices divided over 3 separate sites across the County. The Solution enables and supports our vision to reduce print, digitise workflows whilst supporting collaborative working across the organisation, ensuring that there is transparency on usage across the estate, including remote locations supporting both large and small sites with simple internet broadband connections. Several suppliers currently cover 200 NYC locations supplying a fleet of 365 MFD's. NYC intend to reduce the fleet in line with current requirements to 321 devices with one supplier For MFDs, we require the complete solution for secure print, scanning and device management to operate as a cloud service that requires no on-premise servers, appliance devices or maintenance. The devices will be installed within locations designed to provide suitable capacity and availability in an optimised way. Fleet management will be an integral part of the service to be provided throughout the Contract and will be based on analysis of the reporting and discussions with the Supplier's dedicated customer account manager. Reporting of usage across the entire fleet is paramount and should provide NYC with a clear and accurate view of usage, broken down by device and location with the ability to extract data down to user level. Following Contract Award, NYC require successful Proof of Concept to be completed within 15 working days. Transition planning with the outgoing supplier will take place (May-June 2024) ahead of a programme of device roll out, expected to take place between 1st July and 30th September 2024.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/c44305c5-80ff-4593-be87-6acadb00cddf |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Oct 2025 |
| Submission deadline | 10 May 2024 |
| Future notice date | Not specified |
| Award date | 15 Aug 2024 |
| Contract period | 30 Sep 2024 - 30 Sep 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,465,004 |
| Lots value | Not specified |
| Awards value | £1,465,004 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE NORTH YORKSHIRE COUNCIL |
| Locality | NORTHALLERTON |
| Post town | Darlington |
| Postcode | DL7 8AD |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE2 North Yorkshire |
| ITL 3 | TLE22 North Yorkshire |
| Local authority | North Yorkshire |
| Electoral ward | Romanby |
| Westminster constituency | Richmond and Northallerton |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CANON (UK |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30120000 - Photocopying and offset printing equipment
- 30121100 - Photocopiers
- 30232100 - Printers and plotters

## Release History

- 31 Oct 2025 at 11:09 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/c44305c5-80ff-4593-be87-6acadb00cddf

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/c44305c5-80ff-4593-be87-6acadb00cddf
  31st October 2025 - Awarded contract notice on Contracts Finder
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79806&B=UK
  Additional data
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104117
  User / Company

## Notice URLs

- https://www.northyorks.gov.uk

## Provenance

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