---
title: "Oakengates Carnival and Parade - Organisation and Delivery"
ocid: "ocds-b5fd17-2ccb3f8b-6fc6-4004-acc9-6fa5027b46c6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2ccb3f8b-6fc6-4004-acc9-6fa5027b46c6"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2ccb3f8b-6fc6-4004-acc9-6fa5027b46c6.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-2ccb3f8b-6fc6-4004-acc9-6fa5027b46c6.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "Oakengates Town Council"
published: "2026-10-27"
---

# Oakengates Carnival and Parade - Organisation and Delivery

Buyer: Oakengates Town Council  
Current stage: Tender  
OCID: ocds-b5fd17-2ccb3f8b-6fc6-4004-acc9-6fa5027b46c6

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## Summary

Oakengates Town Council seeks an event management company to plan and deliver a carnival and parade in Oakengates, Telford, in summer 2027. The work includes developing the event plan, coordinating logistics and contingency arrangements, booking a varied programme of live entertainment, games and interactive activities, and managing food and merchandise vendors. The appointed company will also promote the event, manage health and safety—including crowd control, first aid and emergency procedures—and identify ways to generate income to support event costs. After the carnival, it must report on attendance, feedback and lessons for future events. This is event organisation and delivery work (CPV 79953000), carried out under the Council’s direction in Oakengates.

Oakengates Town Council invited offers through an open procedure, with written tenders to be submitted in a sealed envelope. The submission deadline set by the Council was 5pm on 24 November 2026. The contract period is 7 December 2026 to 30 September 2027; the carnival date is to be agreed. The stated tender value is £1. The procurement is presented as suitable for small and medium-sized enterprises. Bidders are asked for a company profile, a detailed delivery plan, a budget breakdown, evidence of public liability insurance and references from at least two previous clients. The Council will assess proposals on the submitted plan and budget; the tender information does not describe a weighted scoring system.

This opportunity suits event management firms able to take responsibility for an end-to-end public carnival and parade, from planning through delivery and post-event evaluation. Relevant experience organising comparable public events, coordinating performers and activities, managing traders, and delivering effective promotion will help a supplier demonstrate its capability. The work also calls for practical health-and-safety planning, including crowd management, first aid and emergency procedures, alongside the ability to identify income-generating opportunities. Bidders need to provide evidence of public liability insurance and references from at least two previous clients, as well as a detailed proposed approach and cost breakdown. The Council specifically indicates that small and medium-sized businesses are suitable to compete.

## Notice

Oakengates Town Council is looking to appoint a qualified and experienced event management company to organise and deliver a carnival and parade in Oakengates, Telford in the Summer of 2027 (date to be agreed). Under the direction of the Council, the successful bidder will be responsible, for the following: * Event Planning and Coordination: develop a comprehensive plan for the carnival, including timelines, logistics, and contingency plans. * Entertainment and Activities: arrange for a diverse range of entertainment options, including live performances, games, and interactive activities. * Vendor Management: coordinate with food and merchandise vendors to ensure a wide variety of offerings. * Marketing and Promotion: develop and execute a marketing strategy to promote the event and attract attendees. * Health and Safety: ensure all health and safety regulations are met, including crowd control, first aid, and emergency procedures. * Income Generation - identify potential income generating opportunities to support the cost of the event. * Post-Event Evaluation: provide a detailed report on the event's success, including attendance figures, feedback and recommendations for future events. Interested companies are required to submit the following: * Company Profile: a brief overview of the company, including relevant experience and qualifications. * Proposed Plan: a detailed proposal outlining the approach to organising and delivering the carnival and parade. * Budget: a comprehensive budget breakdown, including all anticipated costs. * Insurance: evidence of public liability * References: contact information for at least two previous clients who can attest to the company's capabilities. Late submissions will not be considered and Oakengates Town Council reserves the right to accept or reject any or all bids. All costs incurred in the preparation of the bid are the responsibility of the bidding company. Prospective contractors must not contact Councillors or staff to encourage or support their tender outside the prescribed process. Written tenders must be received by Oakengates Town Council in a sealed envelope marked 'Oakengates Town Council - Carnival Tender' and addressed to the Town Clerk, by 5pm on Tuesday 24 November 2026 and should be sent to: Oakengates Town Council The Wakes, Theatre Square Telford, TF2 6EP If you require any further information, please contact Oakengates Town Council by: Email: townclerk@oakengates-tc.gov.uk, or telephone: 01952 567500

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/15b9ff68-2745-41d1-8b7c-fab59581460d |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Oct 2026 |
| Submission deadline | 24 Nov 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 7 Dec 2026 - 30 Sep 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Oakengates Town Council |
| Locality | TELFORD |
| Postcode area | Telford |
| Postcode | TF2 6EP |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG21 Telford and Wrekin |
| Local authority | Telford and Wrekin |
| Electoral ward | Oakengates & Ketley Bank |
| Westminster constituency | Telford |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79953000 - Festival organisation services

## Release History

- 27 Oct 2026 at 11:03 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/15b9ff68-2745-41d1-8b7c-fab59581460d

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/15b9ff68-2745-41d1-8b7c-fab59581460d
  27th October 2026 - Opportunity notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2ccb3f8b-6fc6-4004-acc9-6fa5027b46c6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2ccb3f8b-6fc6-4004-acc9-6fa5027b46c6.json.