--- title: "4441.EFM.JR.25 - Access Control System and Maintenance" ocid: "ocds-b5fd17-2ddeddb6-757a-4c22-b648-dca9ded929ec" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2ddeddb6-757a-4c22-b648-dca9ded929ec" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2ddeddb6-757a-4c22-b648-dca9ded929ec.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-2ddeddb6-757a-4c22-b648-dca9ded929ec.json" source: "Contracts Finder" current_stage: "Award" buyer: "UNIVERSITY OF SHEFFIELD" published: "2025-09-08" --- # 4441.EFM.JR.25 - Access Control System and Maintenance Buyer: UNIVERSITY OF SHEFFIELD Current stage: Award OCID: ocds-b5fd17-2ddeddb6-757a-4c22-b648-dca9ded929ec [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-2ddeddb6-757a-4c22-b648-dca9ded929ec) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-2ddeddb6-757a-4c22-b648-dca9ded929ec.json) ## Summary The University of Sheffield has conducted a procurement process for an Access Control System, including its maintenance and technical support, aimed at enhancing security and operational efficiency across its campus buildings. The contract, identified by code 4441.EFM.JR.25, was awarded to Gough & Kelly Limited for a duration of 84 months starting from 1st August 2025 and ending on 31st July 2032, with options structured in a 3+2+2 year period. This £1,125,000 agreement will cover multiple key aspects such as integration with existing security systems like CCTV and fire alarms, and is classified under industry categories including Smart Cards and Surveillance Systems. The procurement was carried out as a one-stage open tender, with voluntary advertisement not governed by the Public Contracts Regulations 2015, and primarily targets the Yorkshire and the Humber region in the United Kingdom. This tender presents significant opportunities for businesses specializing in security systems, software maintenance, and related technical services. Small to medium enterprises and voluntary, community and social enterprises are particularly encouraged, as this procurement method indicates a focus on inclusivity and potential growth for diverse business types. Companies skilled in integrating security technologies with existing infrastructure and offering robust customer support will find this project conducive to demonstrating their capabilities. The maintenance component underscores the need for businesses that can deliver reliable and responsive service over a long-term contract, facilitating sustained engagement and growth within the university's operational framework. ## Notice Dear Sirs This tender requirement is being conducted on behalf of the Security Services Management for an Access Control System, its maintenance and the technical support requirements / provision around such. This is a one stage open tender. The system must ensure the security, accessibility, and operational efficiency of all university buildings, including academic, residential, research, and administrative areas. Installation, maintenance and technical support is required within the scope of the requirement. The System and solution must: - - Cover identified campus buildings, including entry points, internal doors, labs, data centres, and high-risk areas. - Integrate with CCTV, fire alarm, and Building Management Systems (BMS). - Support staff, student, and visitor access, including remote management. The supplier needs to be able to maintain future operation of the solution proposed (e.g. system, software and hardware). The maintenance contract is essential in ensuring all equipment and the operation of the solution remains in optimal condition. Preventative maintenance and emergency support & response times are important requirements. Both the system / software and the maintenance offer must have appropriate customer service support and technical support. The full technical specification and further information about the requirements can be found in the tender documentation which will be made available to you on within In-Tend once you have expressed your interest. The tender documents can be downloaded by registering and expressing your interest on the University's e-tendering system https://in-tendhost.co.uk/Sheffield. If you have any questions or comments in relation to this tender they must be submitted via the In-tend System, this can be accessed at https://in-tendhost.co.uk/Sheffield. Completed tenders must be returned through the same e-tendering system. Additional information: The University of Sheffield is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (Directive 2014/24/EU) as amended by the Public Procurement (Amendment) (EU Exit) Regulations 2020. This procurement opportunity is operating outside of the Public Contracts Regulations named above and will not be subject to them. The University is advertising this opportunity in Contracts Finder on a voluntary basis and does not undertake any obligation to comply with the regulations (as defined above). It reserves its rights, in full, to adapt or step outside the procedures in the procurement regulations as the University considers necessary to fulfil the requirements outlined in the Invitation to Tender. Duration; 84 months (7 years). Description of options: 3+2+2 year period. The procurement documents are available for unrestricted and full direct access, free of charge, at https://www.in-tendhost.co.uk/sheffield/aspx/Home Additional information can be obtained from the above-mentioned address. Tenders must be submitted electronically via https://www.in-tendhost.co.uk/sheffield/aspx/Home ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0cad846f-6167-4e5c-99ec-276e7e7ed51a | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - voluntary advertisement for tender not governed by PCR2015 | | Tender suitability | SME, VCSE | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Sep 2025 | | Submission deadline | 11 Apr 2025 | | Future notice date | Not specified | | Award date | 30 Jun 2025 | | Contract period | 31 Jul 2025 - 31 Jul 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,200,000 | | Lots value | Not specified | | Awards value | £1,125,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF SHEFFIELD | | Locality | SHEFFIELD | | Post town | Sheffield | | Postcode | S10 2TN | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE3 South Yorkshire | | ITL 3 | TLE32 Sheffield | | Local authority | Sheffield | | Electoral ward | Broomhill and Sharrow Vale | | Westminster constituency | Sheffield Central | | Delivery location | TLE Yorkshire and The Humber | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | GOUGH & KELLY | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 35 - Security, fire-fighting, police and defence equipment - 42 - Industrial machinery - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) - 48 - Software package and information systems - 50 - Repair and maintenance services - 72 - IT services: consulting, software development, Internet and support ### Codes - 30162000 - Smart cards - 35120000 - Surveillance and security systems and devices - 42961100 - Access control system - 44521120 - Electronic security lock - 48730000 - Security software package - 50610000 - Repair and maintenance services of security equipment - 72260000 - Software-related services ## Release History - 8 Sep 2025 at 08:46 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/0cad846f-6167-4e5c-99ec-276e7e7ed51a - 17 Mar 2025 at 09:34 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5357cbe6-ddab-4b08-916d-8945fa639688 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/0cad846f-6167-4e5c-99ec-276e7e7ed51a 8th September 2025 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/5357cbe6-ddab-4b08-916d-8945fa639688 17th March 2025 - Opportunity notice on Contracts Finder ## Notice URLs - https://in-tendhost.co.uk/Sheffield - https://www.in-tendhost.co.uk/sheffield/aspx/Home - https://www.sheffield.ac.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2ddeddb6-757a-4c22-b648-dca9ded929ec. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2ddeddb6-757a-4c22-b648-dca9ded929ec.json.