--- title: "WFRS & NFRS Control Room Systems Replacement (Integrated ICCS & CAD)" ocid: "ocds-b5fd17-2e286326-5aff-415c-bf45-bd2830970d8e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2e286326-5aff-415c-bf45-bd2830970d8e" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2e286326-5aff-415c-bf45-bd2830970d8e.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-2e286326-5aff-415c-bf45-bd2830970d8e.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WARWICKSHIRE COUNTY COUNCIL" published: "2021-08-03" --- # WFRS & NFRS Control Room Systems Replacement (Integrated ICCS & CAD) Buyer: WARWICKSHIRE COUNTY COUNCIL Current stage: Tender OCID: ocds-b5fd17-2e286326-5aff-415c-bf45-bd2830970d8e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-2e286326-5aff-415c-bf45-bd2830970d8e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-2e286326-5aff-415c-bf45-bd2830970d8e.json) ## Summary Warwickshire County Council, acting as the lead authority in collaboration with the Northamptonshire Fire and Rescue Authority, is conducting a procurement process for the replacement of key control room systems for both the Warwickshire Fire and Rescue Service (WFRS) and Northamptonshire Fire and Rescue Service (NFRS). The tender, titled "WFRS & NFRS Control Room Systems Replacement (Integrated ICCS & CAD)", falls within the goods procurement category and involves an open procedure due above the threshold. The procurement stage is currently active, with a tender period ending on 20th September 2021. The expected contract duration spans from 7th February 2022 to 6th February 2027, with an estimated budget ranging between £3.395 million and £3.745 million for the entire contract period, aiming for operational efficiencies and ESN compliance. This tender presents significant opportunities for businesses, particularly those specialising in cloud-based command and control systems, communications technology, and software development. Companies that can provide innovative, flexible, and scalable solutions that ensure inter-operability and data security between the two fire services will find themselves well-suited to compete. Small and medium-sized enterprises (SMEs) are encouraged to participate, as they may fulfil the requirement for competitive pricing and tailored solutions that meet the specific needs of both WFRS and NFRS, increasing the chance for business growth in the public sector. ## Notice Warwickshire County Council (the Council) and The Police, Fire and Crime Commissioner for Northamptonshire acting as the Northamptonshire Fire and Rescue Authority (NFRA) are seeking to replace their key control room systems for Warwickshire Fire and Rescue Service (WFRS) and Northamptonshire Fire and Rescue Service (NFRS). The Council will be acting as lead Authority and managing the procurement process for both Authorities. The successful Applicant will enter into two contracts, one with the Council and one with NFRA. In summary the systems to be replaced are the Communications and Control System (ICCS) and the Command and Control/Dispatch System (CAD). WFRS and NFRS require a cloud based command and control mobilising system (with integrated ICCS/CAD functionality) that allows for inter-operability, for service wide deployment, through a mobile and web-based version. WFRS and NFRS are seeking a flexible portable system that can be used from multiple secure sites. The solution delivered will allow for inter-operability with WFRS & NFRS. The inter-operable solution will provide separate instances for each services with access to each others. If either service terminates its agreement with the Supplier, the remaining service should not be able to access the separate data of the departing customer. For both WFRS and NFRS the systems need to be fully live by the end of 2022, preferably with the ICCS element going live first (if this is possible). To ensure that the system procured meets expectations NFRS/WFRS are committed to getting the best possible system to suit its needs whilst ensuring that any system will be fully ESN compliant. The available combined budget envelope for the joint system is estimated as being PS3.395m for the 5 years to PS3.745m over the whole contract period i.e. 7 years with upper end of the budget looking for a solution that exceeds our requirements and provides operational efficiencies. Bids that exceed these budgetary ranges may be disqualified from the procurement process. The Council and NFRA also reserve the right to only award a contract for one service if a bid exceeds a services capital budget element. Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSW-JETS is: www.csw-jets.co.uk Registration and use of CSW-JETS is free. All correspondence or clarifications relating to this procurement must be via the CSWJETS correspondence function. If you are having trouble registering with CSW-JETS please email us at: procurement@warwickshire.gov.uk Providers must register on CSW-JETS and express an interest in this project and be able to correspond with us about this procurement. Additional information: Further details are included in the ITT and Appendices. Initial term 5 years (from go-live) - however the Council and NFRA reserve the right to extend their respective contracts by further successive periods up to a maximum available extension period of 24 months at the discretion of the Council and NFRA based on their future requirements and contract performance of the successful Applicant. The decision to extend may be taken independently and result in only one party deciding to extend their contract. During the course of the contract period the range and scope of all these services may be subject to modification and variation to meet the changing needs and requirements of both the Council and NFRA, potential changes in legislation and the changing demands placed on the Council and NFRA by their customers and residents. Examples of these are listed in the ITT. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8bff770c-4c77-4f1b-8b0b-53277db508d3 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Aug 2021 | | Submission deadline | 20 Sep 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 7 Feb 2022 - 6 Feb 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £3,745,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WARWICKSHIRE COUNTY COUNCIL | | Locality | WARWICK | | Post town | Coventry | | Postcode | CV34 4RL | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG13 Warwickshire CC | | Local authority | Warwick | | Electoral ward | Warwick Saltisford | | Westminster constituency | Warwick and Leamington | | Delivery location | TLF East Midlands (England), TLG West Midlands (England) | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment - 35 - Security, fire-fighting, police and defence equipment - 42 - Industrial machinery - 48 - Software package and information systems ### Codes - 32573000 - Communications control system - 35710000 - Command, control, communication and computer systems - 42961000 - Command and control system - 48000000 - Software package and information systems ## Release History - 3 Aug 2021 at 09:14 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8bff770c-4c77-4f1b-8b0b-53277db508d3 - 27 Jul 2021 at 14:19 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8bff770c-4c77-4f1b-8b0b-53277db508d3 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8bff770c-4c77-4f1b-8b0b-53277db508d3 3rd August 2021 - Opportunity notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2e286326-5aff-415c-bf45-bd2830970d8e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2e286326-5aff-415c-bf45-bd2830970d8e.json.