--- title: "Business Management System" ocid: "ocds-b5fd17-2e519a45-5a25-46d8-b1f4-7b3e18d1d906" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2e519a45-5a25-46d8-b1f4-7b3e18d1d906" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2e519a45-5a25-46d8-b1f4-7b3e18d1d906.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-2e519a45-5a25-46d8-b1f4-7b3e18d1d906.json" source: "Contracts Finder" current_stage: "Planning" buyer: "MINISTRY OF DEFENCE" published: "2023-01-30" --- # Business Management System Buyer: MINISTRY OF DEFENCE Current stage: Planning OCID: ocds-b5fd17-2e519a45-5a25-46d8-b1f4-7b3e18d1d906 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-2e519a45-5a25-46d8-b1f4-7b3e18d1d906) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-2e519a45-5a25-46d8-b1f4-7b3e18d1d906.json) ## Summary The Ministry of Defence is planning a tender for a Business Management System. This procurement falls under the industry category of Database Systems and IT services. The engagement end date is set for 3rd March 2023. The tender description outlines the need for a central access point for policy, business process documentation, and procedural information. The buying organisation will accept responses until 17:00 on 3rd March 2023. This tender for a Business Management System by the Ministry of Defence presents an opportunity for businesses involved in database systems and IT services to showcase their capabilities. With a focus on digital solutions, potential suppliers should prepare to deliver key requirements such as migrating existing data and providing access to critical business information. Small and medium-sized enterprises (SMEs) are encouraged to participate in this competitive process to support the Defence Equipment & Support's digital transformation initiatives. ## Notice MOD - DE&S Request for Information (RFI) - Business Management System To gather information on the different digital solutions that are available in the marketplace and to understand their capability to deliver the key requirements detailed in this RFI. Short description of requirement: DE&S has an existing BMS tool and therefore some or all of the data within that tool may need to be migrated to a new solution. Therefore, suppliers should note the following: 1) Staff Numbers (equates to potential users) - 12,000 DE&S staff. 2) Business Processes Maps - 251 created as Microsoft Visio documents 3) Existing data volume(s) a) 4,226 documents equating to approximately 20.44 GB split into various types: b) Read-only supporting documents (Procedure, Policy, instruction). c) External Web links d) Fillable content template/forms 4) Existing build - SharePoint Online 2019 (cloud hosted via Microsoft Office 365) using core Office Applications (Word, Excel Forms) for document generation, Power BI for extracting management information and Visio SP tool with JAVA script for editing and viewing business process maps. N.B - The volumes noted in Point 2 and 3 (a) are best estimates only, volumes are expected to increase over time. DE&S are developing a requirement for a BMS to act as a central access point to all Policy, Business Process documentation and Procedural information. Information Requested Disclaimer: The information contained within this RFI is requested to inform a potential future procurement strategy. No formal procurement process has been launched. Any resulting procurement will be conducted competitively, and all information provided in response to this RFI will be held in confidence. Responses should be sent to Ryan.Miller731@mod.gov.uk and Laura.Crowe104@mod.gov.uk by 17:00 on 03 March 2023. You must not take this Request for Information to mean confirmation that the Authority shall launch a procurement or award a contract for this requirement. The Authority is publishing this announcement without any commitment to issue a tender or place a contract. Accordingly, any expenditure, work or effort undertaken before contract award is a matter solely for the commercial judgement of potential suppliers. Additional information: Defence Equipment & Support are developing a requirement for a Business Management System to act as a central access point to all Policy, Business Process documentation and Procedural information. Further details can be found in the '20230130_Business Management System_RFI' within the Opportunity Listing. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b187843e-edf9-444c-974a-11ec46aecce6 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 30 Jan 2023 | | Submission deadline | Not specified | | Future notice date | 3 Mar 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MINISTRY OF DEFENCE | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS34 8JH | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK52 Bath & North East Somerset and South Gloucestershire | | Local authority | South Gloucestershire | | Electoral ward | Stoke Park & Cheswick | | Westminster constituency | Filton and Bradley Stoke | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48610000 - Database systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 30 Jan 2023 at 12:32 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/b187843e-edf9-444c-974a-11ec46aecce6 - 30 Jan 2023 at 12:29 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/3b11c276-7d61-4df7-bf7f-d4dbfcf04ac0 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/b187843e-edf9-444c-974a-11ec46aecce6 30th January 2023 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/3b11c276-7d61-4df7-bf7f-d4dbfcf04ac0 30th January 2023 - Early engagement notice on Contracts Finder - https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=55668 Opportunity Listing - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d9cf8fe1-7cc1-4659-ae08-2186c0aa8fe5 n/a ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2e519a45-5a25-46d8-b1f4-7b3e18d1d906. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2e519a45-5a25-46d8-b1f4-7b3e18d1d906.json.