---
title: "Mailroom Loop System"
ocid: "ocds-b5fd17-2eaa1371-fa0a-4ebc-9988-afe9df4ae41b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2eaa1371-fa0a-4ebc-9988-afe9df4ae41b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2eaa1371-fa0a-4ebc-9988-afe9df4ae41b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-2eaa1371-fa0a-4ebc-9988-afe9df4ae41b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SOUTH YORKSHIRE POLICE"
published: "2025-03-21"
---

# Mailroom Loop System

Buyer: SOUTH YORKSHIRE POLICE  
Current stage: Award  
OCID: ocds-b5fd17-2eaa1371-fa0a-4ebc-9988-afe9df4ae41b

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-2eaa1371-fa0a-4ebc-9988-afe9df4ae41b)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-2eaa1371-fa0a-4ebc-9988-afe9df4ae41b.json)

## Summary

South Yorkshire Police has awarded a contract titled "Mailroom Loop System" in the industry category of mailroom equipment (CPV 30131000). This procurement process, which followed a call-off from the CCS Postal Services and Solutions (RM6280) framework agreement, sought the supply of a letter inserter for the force mailroom along with annual software and maintenance fees. The contract is valued at £161,891.78 and spans from 28th February 2025 to 27th February 2031. The tender, which utilised a selective procurement method, concluded on 27th February 2025 with the award published on 21st March 2025. Services will be delivered in Yorkshire and the Humber, United Kingdom.

This procurement presents substantial growth opportunities for businesses in the mailroom equipment sector, particularly for SMEs and VCSEs well-suited for maintaining and supplying specialised software and hardware solutions. Companies with expertise in comprehensive lifecycle management of mailroom equipment, including maintenance and software updates, are likely to find this contract beneficial. The awarded supplier is Quadient UK Ltd, a large entity with significant experience in this field. Business growth can be achieved through consistent service delivery and maintaining high standards over the contract’s six-year term.

## Notice

The supply of a letter inserter for the force mailroom as well as the annual supply of licence, software and maintenance fee. this was procured via the CCS Postal Services and Solutions (RM6280) framework.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6661b0cf-306e-42d4-9ea9-6468c01a88bc |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Mar 2025 |
| Submission deadline | 27 Feb 2025 |
| Future notice date | Not specified |
| Award date | 27 Feb 2025 |
| Contract period | 28 Feb 2025 - 27 Feb 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £161,891 |
| Lots value | Not specified |
| Awards value | £161,891 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH YORKSHIRE POLICE |
| Locality | SHEFFIELD |
| Post town | Sheffield |
| Postcode | S9 2EH |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE32 Sheffield |
| Local authority | Sheffield |
| Electoral ward | Darnall |
| Westminster constituency | Sheffield South East |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | QUADIENT |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30131000 - Mailroom equipment

## Release History

- 21 Mar 2025 at 09:29 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/6661b0cf-306e-42d4-9ea9-6468c01a88bc

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/6661b0cf-306e-42d4-9ea9-6468c01a88bc
  21st March 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2eaa1371-fa0a-4ebc-9988-afe9df4ae41b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2eaa1371-fa0a-4ebc-9988-afe9df4ae41b.json.