--- title: "Consultancy Services for the 2021 Virtual Commonwealth Science Conference" ocid: "ocds-b5fd17-2eda8832-0b1e-4c95-8fa6-e909e1d678d4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2eda8832-0b1e-4c95-8fa6-e909e1d678d4" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2eda8832-0b1e-4c95-8fa6-e909e1d678d4.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-2eda8832-0b1e-4c95-8fa6-e909e1d678d4.json" source: "Contracts Finder" current_stage: "Tender" buyer: "ROYAL SOCIETY" published: "2020-07-07" --- # Consultancy Services for the 2021 Virtual Commonwealth Science Conference Buyer: ROYAL SOCIETY Current stage: Tender OCID: ocds-b5fd17-2eda8832-0b1e-4c95-8fa6-e909e1d678d4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-2eda8832-0b1e-4c95-8fa6-e909e1d678d4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-2eda8832-0b1e-4c95-8fa6-e909e1d678d4.json) ## Summary The Royal Society is seeking consultancy services for the 2021 Virtual Commonwealth Science Conference, a project that aims to enhance collaboration among scientists within the Commonwealth. This tender falls under the category of hotel meeting and conference services and is currently in the open procurement stage. The deadline for submissions is set for 24 July 2020, while the contract period is scheduled to commence on 10 August 2020 and conclude by 1 September 2020. The procurement process is open and below the threshold. This opportunity is particularly suited for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) with expertise in virtual event management, technical consultancy, and project management. Companies that provide teleconferencing services, video conferencing software, or public relations consultancy will find this tender aligns well with their capabilities. Engaging in this contract could greatly enhance firms' visibility and market presence, particularly in the context of supporting scientific collaboration on a global scale. ## Notice The 2021 Commonwealth Science Conference is part of a wider programme, led by the Royal Society, to strengthen collaborations between scientists from across the Commonwealth and aims to bring together early career researchers and some of the most eminent scientists and scientific influences from across the Commonwealth under the theme 'Science for a Sustainable Recovery'. The 2021 CSC & wider programme are funded by the UK Government's Global Challenges Research Fund, which is part of the UK's Official Development Assistance, the focus of the CSC is: 1) to improve research links between outstanding early career researchers and with leading scientists from across the Commonwealth, in order to facilitate joint work on addressing global development challenges; 2) to encourage scientific capacity strengthening in developing Commonwealth countries; 3) to influence the Commonwealth policy agenda. Due to Covid-19 and the long-term impact of the pandemic on international travel, the Society has decided to run the meeting as an entirely virtual event. The Royal Society has limited experience & resources available for the running virtual events and meetings. The Consultancy will refine our programme for the virtual CSC event and the programme to determine what event firms are be best suited to be invited to the Society's Event Management tender. The outputs require of the successful consultant are to: 1) advise the Royal Society on the best structure of the services for the CSC event based on the Society's proposed programme 2) propose what types of platforms, services & deliverables will be required for the scope of the event programme 3) proposed 4) advise if the tender should be an open or select tender 5) propose the budget required for the project based on market research of event management and similar events, and 6) identify a list of event management firms (with declaration of interests provided as part of Agreement) that could deliver the virtual CSC event Additional information: For access to full tender pack, please complete the Tenderer Registration Form (Attachment 2) provided, and submit to Procurement@royalsociety.org ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/47a886bc-cb6a-4d6f-9556-9623d613cc2f | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Jul 2020 | | Submission deadline | 24 Jul 2020 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 9 Aug 2020 - 1 Sep 2020 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ROYAL SOCIETY | | Locality | LONDON | | Post town | South West London | | Postcode | SW1Y 5AG | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 55 - Hotel, restaurant and retail trade services - 64 - Postal and telecommunications services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 55120000 - Hotel meeting and conference services - 64224000 - Teleconferencing services - 72212515 - Video conferencing software development services - 72224000 - Project management consultancy services - 79416100 - Public relations management services - 79416200 - Public relations consultancy services ## Release History - 7 Jul 2020 at 15:20 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/47a886bc-cb6a-4d6f-9556-9623d613cc2f - 7 Jul 2020 at 15:13 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/47a886bc-cb6a-4d6f-9556-9623d613cc2f ## Documents - https://www.contractsfinder.service.gov.uk/Notice/47a886bc-cb6a-4d6f-9556-9623d613cc2f 7th July 2020 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/4db088f2-6c0c-4160-a812-58d4f78aa731 Tender Brief (Specification) - Attachment 1 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/05c9afa4-ac99-4109-80d0-d4cde975684c Tenderer Registration Form - Attachment 2 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/12c5bd28-73cd-4be1-902d-9e98113fb8b5 Instructions to Tenderers ## Notice URLs - http://www.royalsociety.org ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2eda8832-0b1e-4c95-8fa6-e909e1d678d4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2eda8832-0b1e-4c95-8fa6-e909e1d678d4.json.