--- title: "Digitisation of Lloyd George medical records for GP Practices across NHS Birmingham and Solihull CCG" ocid: "ocds-b5fd17-2f388b0d-c867-415a-b8a8-4bd2a78d0204" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2f388b0d-c867-415a-b8a8-4bd2a78d0204" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2f388b0d-c867-415a-b8a8-4bd2a78d0204.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-2f388b0d-c867-415a-b8a8-4bd2a78d0204.json" source: "Contracts Finder" current_stage: "Award" buyer: "NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT" published: "2020-10-07" --- # Digitisation of Lloyd George medical records for GP Practices across NHS Birmingham and Solihull CCG Buyer: NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT Current stage: Award OCID: ocds-b5fd17-2f388b0d-c867-415a-b8a8-4bd2a78d0204 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-2f388b0d-c867-415a-b8a8-4bd2a78d0204) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-2f388b0d-c867-415a-b8a8-4bd2a78d0204.json) ## Summary The NHS Birmingham and Solihull Clinical Commissioning Group is undertaking a procurement process for the digitisation of Lloyd George medical records across its GP practices. The project is classified under services and aims to improve the management of important medical records, currently in deteriorating paper format. The procurement is at the award stage, with a total contract value of approximately £2,778,432.65, awarded on 1st September 2020. The contract period extends from 1st September 2020 to 31st August 2023. Interested providers must register on the e-procurement system by 13th January 2020 to participate, as the procurement method followed is a selective procedure due to its magnitude. The services will be executed across West Midlands, England. This tender presents significant growth opportunities, particularly for businesses specialising in document management, scanning services, and records preservation. The digitisation of medical records is essential for enhancing operational efficiency within healthcare and would benefit organisations equipped to navigate the technical complexities and compliance requirements of the NHS frameworks. Small and medium-sized enterprises with expertise in health service support are encouraged to compete, given the project's suitability for SMEs. The phased approach of this project also indicates a structured engagement with potential suppliers over time, allowing businesses to establish successful partnerships within the healthcare sector. ## Notice NHS Birmingham and Solihull Clinical Commissioning Group has been allocated funding for the digitisation of their Lloyd George records / A4 paper medical records. The Clinical Commissioning Group intends to digitise the records and upload the digitised version directly into the GP practice clinical system. There are 3 main GP clinical systems utilised across the estate. These are EMIS, Vision and SystmOne (TPP). NHS Birmingham and Solihull Clinical Commissioning Group is responsible for planning and commissioning health services for over 1.3 million people living in Birmingham and Solihull. The population is split as follows Birmingham population is approx. 1,141,400 and Solihull's population is approx. 213,933. NHS Birmingham and Solihull Clinical Commissioning Group supports 217 GP sites made up of 169 main GP Practices and 49 branches dotted across the estate. Each GP Practice site sits within a federation with patient population varying from 2000 to 70,000. Paper records are over 70 years old in a state of deterioration therefore becoming illegible coupled with the fact the information they hold is vital and paramount for safe medical practice. The security and accuracy of these records is vital and needs to be preserved. Birmingham has one the youngest populations in the England, a more ethnically diverse background and higher than average level of deprivation compared to the rest of England. In comparison, Solihull is a broadly affluent borough in both the regional and national context, characterised by above-average levels of income and homeownership. Solihull is in the midst of dynamic and rapid socio-demographic change. In contrast to Birmingham's young population, Solihull has an ageing population,between 1996 and 2016 the population aged 65 and over increased by 40%. NHS Birmingham and Solihull Clinical Commissioning Group will take a phased approach to the project. Phase one will be a small cohort of practices who have been identified, patient population for will be between 50,000 -80,000. The practices identified are all based in Birmingham and Solihull estate and utilise the three foundation clinical systems: EMIS, Vision and Systm1 (TPP). Additional information: Interested providers will be able to view this notice via the 'current tenders' list on the e-procurement system In-Tend, available on the following link: https://intendhost.co.uk/scwcsu/aspx/Home In order to submit a bid, you will need to be registered on the e-procurement system and 'express an interest', and then complete a response as specified within the procurement documents. On registration, please include at least two contacts to allow for access to the system in times of absence. The services are deemed to be subject to the full regime of current EU procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015. The contracting authority intends to observe the provisions and 10 day standstill period described in the Public Contracts Regulations 2015. Unsuccessful Bidders and applicants will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the Bidder/applicant was unsuccessful. Deadlines for lodging appeals should be in accordance with the Regulations. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7256bf5c-acef-4731-a1d5-6776b9287e36 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Oct 2020 | | Submission deadline | 13 Jan 2020 | | Future notice date | Not specified | | Award date | 31 Aug 2020 | | Contract period | 31 Aug 2020 - 31 Aug 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £4,300,000 | | Lots value | Not specified | | Awards value | £2,778,432 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT | | Locality | TORQUAY | | Post town | Torquay | | Postcode | TQ2 7FF | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK4 Devon | | ITL 3 | TLK42 Torbay | | Local authority | Torbay | | Electoral ward | Shiphay | | Westminster constituency | Torbay | | Delivery location | TLG West Midlands (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | NORTHGATE PUBLIC SERVICES (UK | ## CPV Codes ### Divisions - 60 - Transport services (excl. Waste transport) - 63 - Supporting and auxiliary transport services; travel agencies services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 60000000 - Transport services (excl. Waste transport) - 63121100 - Storage services - 72512000 - Document management services - 79996100 - Records management - 79999100 - Scanning services - 92512100 - Archive destruction services ## Release History - 7 Oct 2020 at 11:14 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/7256bf5c-acef-4731-a1d5-6776b9287e36 - 16 Dec 2019 at 09:51 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/97831378-6601-41d4-aace-c4434e168503 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/7256bf5c-acef-4731-a1d5-6776b9287e36 7th October 2020 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/97831378-6601-41d4-aace-c4434e168503 16th December 2019 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/scwcsu/aspx/Home e-procurement system ## Notice URLs - https://intendhost.co.uk/scwcsu/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2f388b0d-c867-415a-b8a8-4bd2a78d0204. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2f388b0d-c867-415a-b8a8-4bd2a78d0204.json.