--- title: "QU492 - Highways Microfiche Scanning" ocid: "ocds-b5fd17-2f7c49ad-70ab-4442-9e0a-604b023f0576" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2f7c49ad-70ab-4442-9e0a-604b023f0576" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2f7c49ad-70ab-4442-9e0a-604b023f0576.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-2f7c49ad-70ab-4442-9e0a-604b023f0576.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BIRMINGHAM CITY COUNCIL" published: "2021-06-02" --- # QU492 - Highways Microfiche Scanning Buyer: BIRMINGHAM CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-2f7c49ad-70ab-4442-9e0a-604b023f0576 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-2f7c49ad-70ab-4442-9e0a-604b023f0576) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-2f7c49ad-70ab-4442-9e0a-604b023f0576.json) ## Summary The Birmingham City Council is seeking a supplier for the "QU492 - Highways Microfiche Scanning" project, aimed at digitising approximately 30,000 microfiche documents and plans. This procurement process is currently in the Tender stage, with a submission deadline set for noon on 14th June 2021. The contract will commence on 21st June 2021 and is expected to last until 30th September 2021. The project falls under the services industry category, specifically addressing scanning services and associated equipment, with the work to be carried out in Birmingham, West Midlands. This opportunity presents a valuable chance for businesses specialising in document scanning and digitisation services to expand their client base. Companies that provide microfiche scanning solutions, digital archiving, or related services would be particularly well-suited to compete for this contract. The open procurement method encourages participation from various suppliers, including small and medium-sized enterprises (SMEs), enabling them to contribute to this important digitisation initiative. ## Notice The Council requires a supplier for the provision of Microfiche document scanning. Highways have been digitising all of their paper records and have now had approval to scan approximately 30,000 microfiche of both documents and plans that require digitizing and referencing. This will then allow these records to be georeferenced in mapping systems or hyperlinked to records allowing a much wider use of the current records. This contract will be for a period of up to 3 months. The successful provider is required to: o All the microfiche will need to be collected from a specified location in Birmingham. They will need to be scanned according to their type to the appropriate quality and file size. They will also need be referenced according to the referencing used on the microfiche. o It is to be agreed with the contracted supplier how the newly created digital records are supplied. However, this process needs to allow the transfer of these documents to our archive servers as easily as possible. o We require that the completed scanning be returned in batches as our work is ongoing. This will allow us to verify the quality as well as make practical use of the records. Further to this, we require a 'scan-back' service for records that we urgently require as part of our research. o On project completion, we will also require the physical microfiche to be returned to us for permanent storage. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000. Your completed quotation submission should be returned by noon on 14th June 2021 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/bc56e378-e625-499c-ac9a-424f36106765 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Jun 2021 | | Submission deadline | 14 Jun 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 21 Jun 2021 - 30 Sep 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM CITY COUNCIL | | Locality | WEST MIDLANDS | | Post town | Birmingham | | Postcode | B4 7WB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Newtown | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 38 - Laboratory, optical and precision equipments (excl. glasses) - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 38654200 - Microfiche equipment - 79999100 - Scanning services ## Release History - 2 Jun 2021 at 11:17 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/bc56e378-e625-499c-ac9a-424f36106765 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/bc56e378-e625-499c-ac9a-424f36106765 2nd June 2021 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/birminghamcc/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/birminghamcc - https://in-tendhost.co.uk/birminghamcc/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2f7c49ad-70ab-4442-9e0a-604b023f0576. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2f7c49ad-70ab-4442-9e0a-604b023f0576.json.