---
title: "Committee Management System via CCS RM6259 Vertical Application Solutions Lot 4: Citizen Service"
ocid: "ocds-b5fd17-2f800acb-ed75-4367-a212-6b62fcf69e80"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2f800acb-ed75-4367-a212-6b62fcf69e80"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2f800acb-ed75-4367-a212-6b62fcf69e80.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-2f800acb-ed75-4367-a212-6b62fcf69e80.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SOUTHEND-ON-SEA BOROUGH COUNCIL"
published: "2025-09-15"
---

# Committee Management System via CCS RM6259 Vertical Application Solutions Lot 4: Citizen Service

Buyer: SOUTHEND-ON-SEA BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-2f800acb-ed75-4367-a212-6b62fcf69e80

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## Summary

Southend-on-sea Borough Council has awarded a contract for a Committee Management System under the CCS RM6259 Framework, specifically within the Vertical Application Solutions Lot 4: Citizen Service category. The procurement, classified under CPV 48311100 as a document management system, was vital to maintain seamless service delivery in the area’s Democratic Services. Located in Southend-on-Sea, England (postcode SS2 6ER), this selective procurement involved a call-off from a framework agreement. The awarded contract, valued at £75,758.81, was announced on 15th September 2025, with initial operations beginning on 1st September 2025 and continuing until 31st August 2028.

This tender presents substantial opportunities for businesses specialising in document management systems, particularly those experienced in integrating with public-facing council services. Large-scale suppliers like Civica UK Limited, the current supplier, underline the preference for experienced vendors capable of supporting significant technological infrastructure within government entities. Companies looking to expand their footprint in municipal services technology could leverage such tenders to establish long-term, strategic partnerships with local authorities, facilitating future growth in the public sector market.

## Notice

Southend-on-City Council is looking to re-procure the committee management system (also known as decision management system) to ensure there is no service interruption at the end of the current contract term. The committee management system is currently supplied by Civica UK Limited. Use of the system is thoroughly embedded within Democratic Services and the wider Council. It's public facing elements sit alongside the Council's website and, to the average user, would appear to be part of the website despite in fact being a standalone system.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/61fdfa4b-ca3e-4b92-9ac2-cbd53448b8f6 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Sep 2025 |
| Submission deadline | 16 Jul 2025 |
| Future notice date | Not specified |
| Award date | 21 Aug 2025 |
| Contract period | 31 Aug 2025 - 31 Aug 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £77,000 |
| Lots value | Not specified |
| Awards value | £75,758 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTHEND-ON-SEA BOROUGH COUNCIL |
| Locality | SOUTHEND-ON-SEA |
| Post town | Southend-on-Sea |
| Postcode | SS2 6EN |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH31 Southend-on-Sea |
| Local authority | Southend-on-Sea |
| Electoral ward | Victoria |
| Westminster constituency | Southend East and Rochford |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48311100 - Document management system
- 48611000 - Database software package
- 79130000 - Legal documentation and certification services

## Release History

- 15 Sep 2025 at 16:54 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/61fdfa4b-ca3e-4b92-9ac2-cbd53448b8f6

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/61fdfa4b-ca3e-4b92-9ac2-cbd53448b8f6
  15th September 2025 - Awarded contract notice on Contracts Finder

## Notice URLs

- http://www.google.co.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2f800acb-ed75-4367-a212-6b62fcf69e80. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2f800acb-ed75-4367-a212-6b62fcf69e80.json.