---
title: "HPFT, HCT - Hard Facilities Management"
ocid: "ocds-b5fd17-2fe914dc-9920-434c-bd47-d0a8a202a9da"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2fe914dc-9920-434c-bd47-d0a8a202a9da"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2fe914dc-9920-434c-bd47-d0a8a202a9da.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-2fe914dc-9920-434c-bd47-d0a8a202a9da.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HERTFORDSHIRE NHS PROCUREMENT"
published: "2021-02-17"
---

# HPFT, HCT - Hard Facilities Management

Buyer: HERTFORDSHIRE NHS PROCUREMENT  
Current stage: Award  
OCID: ocds-b5fd17-2fe914dc-9920-434c-bd47-d0a8a202a9da

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## Summary

The Hertfordshire Partnership University NHS Foundation Trust (HPFT) and Hertfordshire Community NHS Trust (HCT) are engaging in a selective procurement process to secure hard facilities management services for a complex, multi-site portfolio. The contract, which has a total value of £20 million, was awarded on 4th February 2021, with a commencement date set for 1st April 2021, and will run until 31st March 2026. This procurement primarily falls within the healthcare sector and is located in the East of England, with a tender period that concluded on 7th August 2020.

This tender presents an excellent opportunity for businesses specialising in facilities management, particularly those offering services in planned and reactive maintenance, statutory compliance, grounds maintenance, and utilities management. Given the emphasis on delivering tailored, high-quality service within a healthcare environment, both small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations would benefit from participating in this competitive process, especially those that are experienced in managing diverse property portfolios across multiple stakeholders.

## Notice

The Hertfordshire Partnership University NHS Foundation Trust (HPFT) and Hertfordshire Community NHS Trust (HCT) (the "Authorities") joined together in a collaborative procurement, to procure their hard FM services, to a mixed multi-site, multi stakeholder portfolio. The Authorities have a mix of inpatient, outpatient and administration areas making up their core service. The preferred bidder has (subject to certain Trust specific variances) been awarded two identical hard FM service contracts, one with HPFT and the other with HCT. Both contracts have a contract commencement date of 1st April 2021. The hard FM service provision is made up of the following sub-services: 1. Planned maintenance to mechanical, electrical and fabric assets; 2. Reactive maintenance to mechanical, electrical and fabric assets; 3. Statutory compliance; 4. Grounds maintenance; 5. Energy and utilities management; and 6. Helpdesk / CAFM system. The objectives of the procurement are as follows: 1. The provision of hard FM services which are supportive of, and enhance the diverse core services associated with the Authorities' property portfolios; 2. Provision of a quality hard FM service which represents value for money without compromising on quality and service delivery; 3. A transparent service provision in terms of both task delivery and cost; 4. The provision of continuity of service, processes, systems and procedures across all properties; 5. A consistent service delivery across the Authorities' diverse property portfolios; 6. A partnership approach with a hard FM service provider that delivers on service, and understands the explicit and implicit needs and values of the Authorities; 7. A collaborative approach to hard FM service delivery which interfaces with the Authorities' other FM service providers; 8. A service provider and supply chain members that can effectively manage multi-site stakeholder expectations; and 9. The provision of a flexible service delivery model, that considers the potential change in property footprint scheduled throughout the duration of the contracts. The Authorities sought a Service Provider that is able to deliver the above objectives within a healthcare environment, embracing and working in partnership with both Trusts and their clients, so future aspirations can be exceeded. Furthermore, the Authorities sought a Service Provider which appreciates that expectations and priorities of the hard FM services are unique to each type of property, and thus is expected to adopt an approach that is property specific, proactive and responsive. The Authorities procured additional facilities management services (Soft Facilities Management and Catering) under separate tender processes.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3c2831ed-1090-415c-8dc1-8021603617f3 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure (above threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Feb 2021 |
| Submission deadline | 7 Aug 2020 |
| Future notice date | Not specified |
| Award date | 4 Feb 2021 |
| Contract period | 31 Mar 2021 - 31 Mar 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £20,000,000 |
| Lots value | Not specified |
| Awards value | £20,000,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HERTFORDSHIRE NHS PROCUREMENT |
| Locality | WELWYN GARDEN CITY |
| Post town | St Albans |
| Postcode | AL8 6NS |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH26 North and East Hertfordshire |
| Local authority | Welwyn Hatfield |
| Electoral ward | Handside |
| Westminster constituency | Welwyn Hatfield |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IMTECH INVIRON |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79993000 - Building and facilities management services

## Release History

- 17 Feb 2021 at 15:56 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/3c2831ed-1090-415c-8dc1-8021603617f3
- 6 Feb 2020 at 15:56 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/f4e4bf5e-2122-4d39-8d8e-2c2bfdd5c4a6
- 3 Feb 2020 at 11:36 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/f4e4bf5e-2122-4d39-8d8e-2c2bfdd5c4a6

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/3c2831ed-1090-415c-8dc1-8021603617f3
  17th February 2021 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/f4e4bf5e-2122-4d39-8d8e-2c2bfdd5c4a6
  6th February 2020 - Opportunity notice on Contracts Finder
- http://TBC
  Link to OJEU Notice for further information
- https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html
  Link to Bravo Solution e-Tendering Portal
- https://ted.europa.eu/udl?uri=TED:NOTICE:60274-2020:TEXT:EN:HTML
  Link to OJEU Notice 2020/S 026-060274 for further information

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2fe914dc-9920-434c-bd47-d0a8a202a9da. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2fe914dc-9920-434c-bd47-d0a8a202a9da.json.