--- title: "Framework for the Provision of Multifunctional Devices" ocid: "ocds-b5fd17-2ffc0d65-004c-4cd3-a69d-dce1fb8dbe44" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-2ffc0d65-004c-4cd3-a69d-dce1fb8dbe44" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-2ffc0d65-004c-4cd3-a69d-dce1fb8dbe44.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-2ffc0d65-004c-4cd3-a69d-dce1fb8dbe44.json" source: "Contracts Finder" current_stage: "Tender" buyer: "HEART ACADEMIES TRUST" published: "2025-02-23" --- # Framework for the Provision of Multifunctional Devices Buyer: HEART ACADEMIES TRUST Current stage: Tender OCID: ocds-b5fd17-2ffc0d65-004c-4cd3-a69d-dce1fb8dbe44 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-2ffc0d65-004c-4cd3-a69d-dce1fb8dbe44) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-2ffc0d65-004c-4cd3-a69d-dce1fb8dbe44.json) ## Summary HEART Academies Trust has initiated a procurement process titled "Framework for the Provision of Multifunctional Devices," classified under the industry category of Printers and Plotters (CPV code 30232100). This open procedure is intended to appoint a single supplier to provide and maintain both new and refurbished multifunctional devices (MFDs) alongside digital transformation solutions. The procurement process is currently at the tender stage, and the deadline for tender submissions is set for 31 March 2025. The contract, estimated at £139 million, will commence on 30 April 2025 and run until 29 April 2029. The services are required on a national basis, covering locations such as the United Kingdom, Channel Islands, British Overseas Territories, Isle of Man, Europe, and the rest of the world. This tender presents a significant opportunity for businesses specialising in multifunctional devices, digital solutions, and related support services. The ideal supplier will demonstrate technical competency, offer value for money, and provide comprehensive services including supply, installation, maintenance, and repair of MFDs, as well as digital transformation services like Print Management Cloud Services and Automated Invoice Processing. Businesses that can prioritise quality, sustainability, and social value will be well-suited for this contract, with the potential to access a broad customer base within the education sector and smaller public sector organisations. The open procedure makes this an accessible opportunity for a wide range of suppliers, provided they can meet the high standards required by HEART Academies Trust. ## Notice HEART are looking to appoint a single Supplier who will demonstrate technical competency, best Value for Money and to provide all requirements in relation to both new and refurbished Multifunctional Devices (MFDs), including the supply, installation, maintenance, and repairs of the machines, including any spare parts required, to HEART and other Customers on a National basis. It is anticipated that these services will be promoted and accessed by the Education Sector and to other small to medium sized Public Sector organisations but for the avoidance of doubt, is open to any Public Sector Contracting Authority. The single Supplier for this Framework must also be able to provide Digital Transformation Solutions which can work seamlessly alongside the devices, including but not limited to, Print Management Cloud Services, and Automated Invoice Processing. The Supplier must be able to offer the option to purchase, and option to lease, Multifunctional Devices. The Supplier must be able to provide Consumables for the devices. The Supplier is expected to prioritise the providence of quality, sustainability, and social value in all operations. Additional information: HEART are looking to appoint a single Supplier who will demonstrate technical competency, best Value for Money and to provide all requirements in relation to both new and refurbished Multifunctional Devices (MFDs), including the supply, installation, maintenance, and repairs of the machines, including any spare parts required, to HEART and other Customers on a National basis. It is anticipated that these services will be promoted and accessed by the Education Sector and to other small to medium sized Public Sector organisations but for the avoidance of doubt, is open to any Public Sector Contracting Authority. The single Supplier for this Framework must also be able to provide Digital Transformation Solutions which can work seamlessly alongside the devices, including but not limited to, Print Management Cloud Services, and Automated Invoice Processing. The Supplier must be able to offer the option to purchase, and option to lease, Multifunctional Devices. The Supplier must be able to provide Consumables for the devices. The Supplier is expected to prioritise the providence of quality, sustainability, and social value in all operations. Evaluation Weighting: Commercial: 30.0% Quality: 50.0% Social: 20.0% ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/edf02df2-8620-41de-ad48-f9fa79540a92 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Feb 2025 | | Submission deadline | 31 Mar 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 29 Apr 2025 - 29 Apr 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £139,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HEART ACADEMIES TRUST | | Locality | BEDFORD | | Post town | Milton Keynes | | Postcode | MK41 7PZ | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH24 Bedford | | Local authority | Bedford | | Electoral ward | De Parys | | Westminster constituency | Bedford | | Delivery location | Not specified | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 42 - Industrial machinery ### Codes - 30232100 - Printers and plotters - 42991200 - Printing machinery ## Release History - 23 Feb 2025 at 20:14 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/edf02df2-8620-41de-ad48-f9fa79540a92 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/edf02df2-8620-41de-ad48-f9fa79540a92 23rd February 2025 - Opportunity notice on Contracts Finder - https://cimple.uk/detail/462310 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-2ffc0d65-004c-4cd3-a69d-dce1fb8dbe44. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-2ffc0d65-004c-4cd3-a69d-dce1fb8dbe44.json.