--- title: "Light Plant and Tools, Servicing, Maintenance & HP" ocid: "ocds-b5fd17-301b3908-0797-4d4c-a102-61ed5fde69c3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-301b3908-0797-4d4c-a102-61ed5fde69c3" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-301b3908-0797-4d4c-a102-61ed5fde69c3.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-301b3908-0797-4d4c-a102-61ed5fde69c3.json" source: "Contracts Finder" current_stage: "Planning" buyer: "DEFRA NETWORK ETENDERING PORTAL" published: "2020-12-03" --- # Light Plant and Tools, Servicing, Maintenance & HP Buyer: DEFRA NETWORK ETENDERING PORTAL Current stage: Planning OCID: ocds-b5fd17-301b3908-0797-4d4c-a102-61ed5fde69c3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-301b3908-0797-4d4c-a102-61ed5fde69c3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-301b3908-0797-4d4c-a102-61ed5fde69c3.json) ## Summary The Environment Agency is initiating a tender process for the contract titled "Light Plant and Tools, Servicing, Maintenance & HP". This contract falls under the industry category of electrical machinery and maintenance services, with a focus on the regular servicing and maintenance of light plant and tools essential for compliance with health and safety regulations. The procurement is currently at the planning stage, and stakeholders interested in engaging should respond before the engagement deadline on 31st December 2020. The contract is expected to span four years, with an initial term of two years and an option to extend for an additional two years. This procurement opportunity presents significant potential for businesses specialising in maintenance services, particularly those with capabilities in servicing electrical machinery and equipment. Small and medium enterprises (SMEs) would find this opportunity well-suited to their offerings, especially those experienced in managing equipment inventories and ensuring compliance with safety regulations. Companies with fixed pricing models for service costs, parts, and labour would be particularly competitive in this tender, which aims to secure a single national supplier for an ongoing maintenance and servicing need. ## Notice This project relates to the annual maintenance of Light Plant and Tools that are owned by the Environment Agency (EA) and the Hire and Purchase (HP) of Light Plant and Tools by the Field Operational teams. The EA owns a vast number of light plant and tools. These items need to be serviced in accordance with manufacturer recommendations. As a minimum this must be annually but if there is heavy usage this may be required more frequently. Principally the list of EA maintained items, and maintained equipment is defined as; "individual field member teams can "comfortably lift the plant or tool". The use of the agreement is mandatory, due to Health & Safety implications, and compliance with the Provision and Use of Work Equipment Regulations 1998 (PUWER) It is also important to ensure that the Field Operation teams have an accurate inventory of Light Plant and Tools at their disposal which enables the teams to understand the quantity, age, value and dispersal of the EA light plant & tool holding at any time. We are seeking to appoint a single national supplier for an initial 2 year contract, with the option to extend for a further 2 years (1+1) making a 4 year contract in total. This is a must have national BAU maintenance and servicing contract to ensure that the equipment owned by the Environment Agency is serviced and maintained regularly to maintain H&S compliance and adherence to the PUWER regulations. The contract opportunity includes the HP of small tool & plant and the maintenance of small tool and plant owned by the Environment Agency, and the monitoring and updating of the agency's inventory database of light plant and tools. The Proposed charging mechanisms for this contract will be Fixed price based on Service Cost, Parts Cost and Labour for repair of equipment. And HP schedule of rates. This contract will replace the current contract which is due to expire on the 30/06/2021. The new contract will commence from the 01/07/2021. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ff640e49-c85d-434e-abb5-2f1027a51d72 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Dec 2020 | | Submission deadline | Not specified | | Future notice date | 31 Dec 2020 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DEFRA NETWORK ETENDERING PORTAL | | Locality | READING | | Post town | Reading | | Postcode | RG1 8DQ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ16 Berkshire West | | Local authority | Reading | | Electoral ward | Thames | | Westminster constituency | Reading Central | | Delivery location | Not specified | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 50 - Repair and maintenance services ### Codes - 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting - 50000000 - Repair and maintenance services ## Release History - 3 Dec 2020 at 10:26 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/ff640e49-c85d-434e-abb5-2f1027a51d72 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/ff640e49-c85d-434e-abb5-2f1027a51d72 3rd December 2020 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/801532c8-61ad-4a3e-9ec0-7eb186f75e6a n/a ## Notice URLs - https://www.gov.uk/government/organisations/environment-agency ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-301b3908-0797-4d4c-a102-61ed5fde69c3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-301b3908-0797-4d4c-a102-61ed5fde69c3.json.